Data Management Seminar, 8-11th July 2008, Hamburg WinW3S - Introduction

Data Management Seminar, 8-11th July 2008, Hamburg 2 Content Functionality Windows and Editors Task Lists Menus Introduction into WinW3S

Data Management Seminar, 8-11th July 2008, Hamburg 3 WinW3S — What is it? Windows-Within-School-Sampling-Software Software in the Windows™ environment Management tool for all ICCS within-school sampling operations

Data Management Seminar, 8-11th July 2008, Hamburg 4 WinW3S — What does it do? Identifies the schools, classes, teachers and students that will participate in ICCS Creates a hierarchical identification system Samples classrooms Samples teachers Assigns booklets to the students Assigns questionnaires to the students, teachers and school principals Produces and prints all forms and labels

Data Management Seminar, 8-11th July 2008, Hamburg 5 WinW3S — What does it look like?

Data Management Seminar, 8-11th July 2008, Hamburg 6 WinW3S — What does it look like?

Data Management Seminar, 8-11th July 2008, Hamburg 7 WinW3S — What is all this? List of all participating schools List of classes within a selected school List of teachers within a selected school List of students within a selected class

Data Management Seminar, 8-11th July 2008, Hamburg 8 Allows navigation between all available views –List of participating schools Allows navigation between all available views –List of participating schools –List of classes/students within a school Allows navigation between all available views –List of participating schools –List of classes/students within a school –List of teachers within a school The Tree View

Data Management Seminar, 8-11th July 2008, Hamburg 9 The Task List Displays the list of tasks to be performed at the level specified in the “Tree View”

Data Management Seminar, 8-11th July 2008, Hamburg 10 The Task List

Data Management Seminar, 8-11th July 2008, Hamburg 11 The School List Lists all participating schools –Double-clicking on a school opens the school editor

Data Management Seminar, 8-11th July 2008, Hamburg 12 The Class List NoYes Lists all classes in the selected school prior to sampling Lists only sampled classes after classroom sampling

Data Management Seminar, 8-11th July 2008, Hamburg 13 The Class List Lists all classes in the selected school prior to sampling Lists only sampled classes after classroom sampling –Double-clicking on a class opens the class editor

Data Management Seminar, 8-11th July 2008, Hamburg 14 The Teacher List The teacher list has alternating green & white lines prior to teacher sampling. The green lines turn blue after teacher sampling.

Data Management Seminar, 8-11th July 2008, Hamburg 15 The Teacher List Lists all students in the selected class –Double-clicking on a teacher opens the teacher editor Before teacher sampling After teacher sampling

Data Management Seminar, 8-11th July 2008, Hamburg 16 The Student List The student list has alternating green & white lines prior to booklet assignment. The green lines turn blue after booklet assignment.

Data Management Seminar, 8-11th July 2008, Hamburg 17 The Student List Lists all students in the selected class After booklet assignment: –Student IDs are assigned Lists all students in the selected class After booklet assignment: –Student IDs are assigned –Booklets are assigned Lists all students in the selected class After booklet assignment: –Student IDs are assigned –Booklets are assigned –Reliability booklets are assigned Lists all students in the selected class After booklet assignment: –Student IDs are assigned –Booklets are assigned –Reliability booklets are assigned –Spare booklets are added

Data Management Seminar, 8-11th July 2008, Hamburg 18 The Student List Lists all students in the selected class –Double-clicking on a student opens the student editor Before booklet assignment Lists all students in the selected class –Double-clicking on a student opens the student editor Before booklet assignment After booklet assignment

Data Management Seminar, 8-11th July 2008, Hamburg 19 The Menus – “Project” Mail merge function for creation of forms and labels Export databases to the IEA DPC View project information Direct access to existing project

Data Management Seminar, 8-11th July 2008, Hamburg 20 The Menus – “Schools” Open the school editor Select the participating schools Print or view all forms and labels

Data Management Seminar, 8-11th July 2008, Hamburg 21 The Menus – “Classes” Open the class editor Perform class sampling Undo class sampling

Data Management Seminar, 8-11th July 2008, Hamburg 22 Open the student editor Booklet assignment Undo Booklet assignment Change Booklet Number SpareBooklet Assignment The Menus – “Students”

Data Management Seminar, 8-11th July 2008, Hamburg 23 The Menus – “Teachers” Create teachers Open the teacher editor Perfom Teacher Sampling Undo Teacher Sampling

Data Management Seminar, 8-11th July 2008, Hamburg 24 Define booklet labels Define languages Produce lists for monitoring project status Import Teacher and Student data Merging WinW3S databases Options –Complete Students information after booklet rotation –Delimiter for Mail Merge –No. of spare booklets –Preferred Language Translate forms and labels The Menus – “Tools”

Data Management Seminar, 8-11th July 2008, Hamburg 25 The Menus – “Help” Indicates the relevant Survey Operations Procedures Manuals Software information

Data Management Seminar, 8-11th July 2008, Hamburg 26 Thank you!

Data Management Seminar, 8-11th July 2008, Hamburg 27 WinW3S – Administering Schools

Data Management Seminar, 8-11th July 2008, Hamburg 28 Content How to start working with WinW3S? General procedure of the within-school sampling Creating a new project Selecting schools for participation Entering basic project information Creating Class Listing Forms

Data Management Seminar, 8-11th July 2008, Hamburg 29 Instrument Preparation Test Administration Codebook Adaptation Receiving Material Sampling and Preparing Test Administration Data Entry and Verification Scoring Data Submission

Data Management Seminar, 8-11th July 2008, Hamburg 30 Sampling Schools Data Entry Within-School Sampling Within-School Sampling

Data Management Seminar, 8-11th July 2008, Hamburg 31 Sampling Schools Data Entry Within-School Sampling Within-School Sampling

Data Management Seminar, 8-11th July 2008, Hamburg 32 Sampling Schools Data Entry Within-School Sampling Within-School Sampling

Data Management Seminar, 8-11th July 2008, Hamburg 33 Within-School Sampling Within-School Sampling

Data Management Seminar, 8-11th July 2008, Hamburg 34 Within-School Sampling Within-School Sampling

Data Management Seminar, 8-11th July 2008, Hamburg 35 Within-School Sampling Within-School Sampling

Data Management Seminar, 8-11th July 2008, Hamburg 36 TEST Tracking Schools Listing Students Teachers Listing Students Teachers Tracking Students Teachers Tracking Students Teachers Tracking Classes Tracking Classes Listing Classes Listing Classes Within-School Sampling At the National Center: In the Schools: Tracking Schools WinW3S

Data Management Seminar, 8-11th July 2008, Hamburg 37 Tracking Schools Tracking Schools Tracking Schools At the National Center: Create a new project, or open an already existing one Identify the sampled schools... – by importing the “School Sampling” files, or… – Manually Define booklets Define language(s) Identify the participating schools Prepare the Class Listing Forms for all participating schools Send the Class Listing Forms to the schools

Data Management Seminar, 8-11th July 2008, Hamburg 38 Create a New Project Select “New...” in the “Project” Menu “Project” Menu – Target grade – Participation in Regional Module – Paticipation in On-line Data Collection – Import School Sampling Files – Tested grade – Teacher Sample Size – Project location Select “Next” Note: The teacher sample size can only be increased.

Data Management Seminar, 8-11th July 2008, Hamburg 39 Select Booklets and their Labels Select... – Number of test booklets – Booklet labels Select “OK”

Data Management Seminar, 8-11th July 2008, Hamburg 40 Select Number of Test Languages Select... – Number of test languages – Change language labels Select “OK”

Data Management Seminar, 8-11th July 2008, Hamburg 41 Project Initialization Report

Data Management Seminar, 8-11th July 2008, Hamburg Select Access database The import process is performed automatically 42 Import School Sampling Files Navigate to the folder that contains the School Sampling File

Data Management Seminar, 8-11th July 2008, Hamburg 43 Identify Participating Schools

Data Management Seminar, 8-11th July 2008, Hamburg 44 Identify Participating Schools There are 4 possibilities: – “Sampled School” – “First Replacement School” – “Second Replacement School” – “None of these schools…”

Data Management Seminar, 8-11th July 2008, Hamburg Identify Participating Schools Specify the reason if sampled school does not participate: – school refused to participate – school has been closed – school does not have tested grade – school has excluded students only – Other reason 45 Note: Do NOT replace schools that… – have been closed – do not have tested grade – have excluded students only

Data Management Seminar, 8-11th July 2008, Hamburg Navigate with the arrow keys Must be done for all sampled schools! Select “Close” Identify Participating Schools Specify the reason if sampled school does not participate: – school refused to participate – school has been closed – school does not have tested grade – school has excluded students only – Other reason 46

Data Management Seminar, 8-11th July 2008, Hamburg 47 Prepare the Class Listing Forms Select “Forms and Labels” in the “Schools” menu Select all schools, or only those selected in the “School List View” Select “Class Listing Form” Select “To Printer”, or “Save to PDF” to view Select “Output” “Schools” Menu

Data Management Seminar, 8-11th July 2008, Hamburg 48 Sidebar: WinW3S List View Select „Schools“ in the Tree View Select schools in the List View by using the SHIFT or CTRL key

Data Management Seminar, 8-11th July 2008, Hamburg 49 Sidebar: WinW3S Tree View Select single school from the Tree View

Data Management Seminar, 8-11th July 2008, Hamburg 50 Prepare the Class Listing Forms Select “Forms and Labels” in the “Schools” menu Select all schools, or only those selected in the “School List View” Select “Class Listing Form” Select “Save to PDF” to view Select “Output” “Schools” Menu Send the “Class Listing Forms” to all participating schools!

Data Management Seminar, 8-11th July 2008, Hamburg 51 Thank you!

Data Management Seminar, 8-11th July 2008, Hamburg 52 Hands-On Training

Data Management Seminar, 8-11th July 2008, Hamburg 53 Tracking Schools Tracking Schools Hands-On Training At the National Center: Create a new project in the following folder: D:\Seminar_Examples\1_Work_WinW3S Identify the sampled schools... – by importing the School Sampling files D:\Seminar_Examples\1_Work_WinW3S\School_ Sampling_Files Identify the participating schools 1001 & 2002 Prepare the Class Listing Forms for all participating schools Send the Class Listing Forms to the schools 20 min