e-Upkaran e-Upkaran (EMMS) is a comprehensive software solution to improve the Inventory Management & Maintenance Services of Equipments in Hospital’s across the Rajasthan.

Why Biomedical equipment inventory is important? Biomedical equipment inventory is an essential part of an effective health-care technology management (HTM) system. In India, it is estimated that anywhere between 30% and 63% of roughly Rs 10,000 crore worth of existing medical equipment in public health facilities across all states is dysfunctional. 2% of machines in government facilities are under any kind of maintenance contracts. Approximately a third of all countries lack a designated unit responsible for managing medical equipment.

Improper Management of Equipments and instruments Current scenario? Improper Management of Equipments and instruments Unutilized equipment/ instruments lying in the stores Gross deficit of equipments / instruments at some places Non-functional equipments with minor problems for not being in use Non existence of repair & maintenance system for hospital equipments. No provision of preventive maintenance system for equipments. Hospital wise no inventory records of equipments at HQ Causing mismanagement – Duplication or unwanted procurement

(Equipment Management & Maintenance System) Need of IT Application Centralized Inventory Management System is an urgent need of the state to establish an efficient healthcare facilities of all 2971 e-Upakran introduced (Equipment Management & Maintenance System)

Requirements from the system Inventory mapping User manual EPM Cell at state and zonal level Helpline to take grievances from public Software or program Training to concerned staff RFP for empanelment of R & M agency Establishment of Complaint Redressal Cell at the state & district levels to cut break-down of services.

e-Upkaran Modules ( Four Modules) e-Upakaran MODULES DESCRIPTION Module : 1 Equipment Inventory Online updating of inventory(Equipments &Instruments) including Verification of entered instruments Status of equipment Functional Non-functional Reparable / Non-Reparable Guarantee & Maintenance Contract of all the available equipments and equipment installation location (user deptt.) at the individual healthcare facilities up to PHC level. Module : 2 Equipment Complaint Management Online monitoring management through breakdown complaint / service & repair / preventive maintenance (PM) services.

e-Upkaran Modules Module : 3 Equipment Usage This module is used to update daily use of equipments online from individual healthcare facilities up to PHC level. Including who is used and the last time when particular equipment used. Module : 4 Reporting This module is used to monitor daily online reporting tools from individual healthcare facilities up to PHC level. Due to role based access user can access and the operations that he/she can administer through the application.

Key features Centralized Equipment Inventory Management Comprehensive Details of Equipment including Commissioning, Decommissioning, vendor details, AMC details etc Complaint Monitoring Equipment Status Monitoring Equipment Usage Monitoring Preventive Maintenance Service Monitoring Breakdown Details of the Equipments Equipment service History and would be help in decision making for repair, service, spare or condemnation of equipment. Ascertain of new needs Customizable Report

Role and responsibilities

Role and responsibilities

Role and responsibilities

Role and responsibilities

Role and responsibilities

Action needed by you in district SN Action/Processes Time line 1 Distribution of user ID & Password to all institutions. If not distributed 5 Nov, 2015 2 Training of all Store in charges and one IA/DEO 15 Nov, 2015 3 Ensuring that all equipments are entered in e-Upakran 30 Nov, 2015 4 Submission of complete report on State 10 Dec, 2015 5 Weekly monitoring of institute through software Entry on new inventory, Usage of equipment, Complaints of equipment, and coordinate with State.

Better Hospitals Management in State Defined and possible Outcomes Improved Health services Centralized monitoring for optimum utilizations Regular updated information and reporting Ascertain the new needs and need base rationalization Established biomedical equipment repair and maintenance system Reduced equipments breakdown time Quick win response with better coordination in health programs Better Hospitals Management in State

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