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VYKON Tenant Billing Service

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1 VYKON Tenant Billing Service
May 2011 © VYKON 2011

2 VYKON Tenant Billing Service (VTBS)
Designed for Property Managers to monitor and invoice tenants for usage of HVAC, lighting, other utility consuming services Runs on NiagaraAX Supervisor Configurable Rate Structures Automatically Generate and invoices Supports multiple currencies, tax and surcharge levels

3 Key Features and Benefits
Easy to Use Reduced Training Time Browser Interface Access Anytime, Anywhere No Dedicated Workstation Automatic Invoicing Set it up once – you’re done Data Import No need to manually enter existing data Customized Invoices Professional Appearance Uses Niagara Histories Automatic continuous data collection

4 Other VTBS Features Data export option for merging to third party invoicing software Invoices output as PDF files Layout tool to aid custom invoice template creation Searchable invoice history Report function (daily) detailing override periods and cost breakdown

5 Billable Services Utilities
Electricity Gas Oil Steam Water Hot water from central plant Chilled water from central plant Air volume Other services – even cleaning and gardening if you wish!

6 VTBS Configuration Create and manage:
Owners: the person/company who owns the building Tenants: the Tenant to be Invoiced Contracts: defines the structure of an Invoice. References multiple Meters. Also references a Px page Template for Invoice generation Utilities: the Utility company Meters: references a Niagara History Each Meter references a Niagara History for min/max roll over, units and usage

7 VTBS Set-Up Process 6 steps to configure
Enter owner related data Enter client/tenant data Enter utility supplier data Associate meter points from Niagara system to tenants Set up appropriate contracts Set up invoicing schedule (used for automatic billing) 3 steps to manually generate an invoice (if not using the automatic option) Pick a tenant from the list Enter invoice number and date range Generate invoice

8 Manual Invoice Generation
Intuitive user interface Save the Invoice as a PDF file Send an and attach Invoice as a PDF file Provisioning style user interface makes creating large numbers of Invoices easy


10 Review Old Invoices All financial Invoice information saved to custom Niagara History Review previous Invoices using the Invoice History Manager Intuitive user interface makes managing large numbers of Invoices easy

11 Review Invoices

12 Automatic Billing Profiles
Schedule Invoices to be generated on a regular basis Automatically send with attached Invoice Automatically save Invoice as a PDF Apply Automatic Billing Profile to Owners and Tenants All configured using intuitive wizard based user interface

13 Automatic Billing Schedule

14 Meters References standard Niagara history
Share Meters between Tenants (i.e. 50% of calculated cost between two Tenants) Create both Flat Rate and Timed Meters Flat Rate Meters One Utility rate used to calculate invoice Simple and effective Timed Meters Supports multiple rates for in and out of hours Configurable rates for standard week Supports special days for custom tariffs Uses powerful Numeric Schedule user interface

15 Meter Setup

16 Customizing Invoices Templates for producing Invoices are Px based
Reuses existing Niagara concepts Users can easily customize invoices VTBS automatically converts from Px to PDF Supports multi-page PDF Invoices

17 Intuitive User Interface
Standard commissioning uses a series of simple wizards and manager views Web Applet user interface with customizable logo and background color Two help options Standard Niagara Engineer Context sensitive help Simple Web help

18 Online Help

19 Other Features Niagara alarming if Invoice fails to generate (i.e. no Meter history logs) Contracts also have Status Fire Topics when an Invoice is generated Invoice Auditing history Customizable web logo

20 VTBS Intuitive user interface Cost-effective Automatic

21 Available Now Part Number Description
V-TBS-AX Vykon Tenant Billing System, include license for 10 tenants. Must be installed on NiagaraAX Supervisor V-TBS-AX-10 Adds 10 tenants to a TBS license. V-TBS-AX-25 Adds 25 tenants to a TBS license. V-TBS-AX-50 Adds 50 tenants to a TBS license. V-TBS-AX-100 Adds 100 tenants to a TBS license. Our Price Sheet has been updated and posted on Niagara Central


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