CTPA CONSTITUTION Revised 2012 Presented at CTPA Conference 04/30/12: CTPA Business Meeting Revised by CTPA Executive Board 1Compiled by Diana Campbell and Mary Marsha Cupitt

I. Overview Last reviewed: 2002 Revised in order to  include all institutions involved in transfer;  account for changes in technology;  bring Constitution and practice into alignment;  include new items for more effective administration.

II. Sections affected Article 5. Geographic Organization Regions of state are listed with counties in each region. Article 6. Officers Section 1: Elected Officers President-Elect and Treasurer are now combined in order to handle finances more effectively. “University representatives” are now split into public and private to allow more comprehensive representation. Publicity Officer is added to the roster of elected officers.

II. Sections affected Article 6 continued Section 2: Term of Office Officers' first year of service is changed from “even-numbered years” to “the year following the election of officers.”

II. Sections affected Article 6 continued Section 4: Unexpired Terms: (d) If President's office becomes vacant, Nominating Committee appoints a member of the Executive Board, rather than one of its own members. Section 5 [added]: Stipulates term of office as maximum of 2 successive 2-year terms for any officer in any position.

II. Sections affected Article 6 continued Section 6a: President's duties now include notifying members of CTPA meetings and Executive Board meetings. President's attendance at TAC meetings is stipulated, rather than assumed. Section 6b: President-Elect no longer sends out newsletter, since it is now maintained online and is overseen by Publicity Officer (Section 6d).

II. Sections affected Article 6 continued Section 6c: Secretary will now maintain both physical and electronic copies of the bylaws. Section 6d: Publicity Officer - new sub-section for new position. Publicity officer will appoint a person to  maintain a social presence;  maintain the website;  produce/distribute a semi-annual CTPA newsletter.

II. Sections affected Article 6 continued Section 6e: Regional representatives: Past Constitution, #4, included requirement to “maintain contact with colleges and universities in their region.” No longer a necessary stipulation, since public and private colleges and universities will be represented on the Executive Board and among the membership.

II. Sections affected Article 6 continued Section 7b: Election Procedures Names of candidates for nomination must be submitted to the Nominating Committee by August 1 (not August 31) of an election year. Elections will be held “prior to or at the biennial fall business meeting,” not, as previously, the “annual fall conference.”

II. Sections affected Article 7: Meetings Section 1: The “annual fall conference” required previously has been deleted, since our recent conferences have been held during the spring. Article 8: Committees Section 2d: The chair of each committee will prepare minutes of each meeting, rather than the previously stipulated annual report.

II. Sections affected Article 9: Amendments Section 2: Proposed amendments must now be submitted “in writing.” Section 3: Referendum: Submission of proposed amendments has been changed from ten days “before the annual conference” to ten days “before a vote is called.” Section 4: Ratification: The requirement to ratify “at the annual conference” is deleted. Section 5: Effective Date: The date has been changed from “August 15” to “January 1” after ratification.

II. Sections affected Article 10: Parliamentary Procedure The revised edition of Robert's Rules of Order is now the authority. These have been added:  The Past President shall serve as Parliamentarian.  A copy of the text will be on hand at all meetings.

II. Sections affected Appendix I: Reimbursement Procedures Previously, list included newsletters/mailings, approved travel, and approved subsistence and lodging. Currently, list includes only “representative examples” of expenses that may be approved by Board: official CTPA communications and travel, subsistence, and lodging. Types of required documentation are now determined by the Executive Board.

II. Sections affected Appendix II: CTPA Policies Membership: Decreased from 7 to 3 items:  membership to be renewed annually, by January 1;  applications to be distributed annually;  CTPA website to contain current membership list and Constitution. Treasury: One change: The Executive Board will determine the policies for returned checks.

CTPA CONSTITUTION Revised 2012: Summary of Changes Presented at CTPA Conference 04/30/12: CTPA Business Meeting Revised by CTPA Executive Board [See frame 2: Overview] 15Compiled by Diana Campbell and Mary Marsha Cupitt

III. Summary of changes Institutions: added Executive Board members from public and private 4-year institutions [Article 6, Sec. 1] added list of counties in each of the three state regions [Art. 5] Technology: increased use of website and [Article 6.1c & d] added Publicity Officer [Article 6.1 & 6.1d]

III. Summary of changes Practice: combined President-Elect and Treasurer [Article 6.1] limited officers’ terms to 2 years in any office [Article 6.5] included notification of meetings in President’s duties [Art. 6.6a] stipulated President’s attendance at TAC meetings [Art. 6.6a] changed election of officers from fall conference to fall business meeting [Article 6.7b] gave Executive Board responsibility for determining types of documentation needed for reimbursements and policies for handling returned checks [Appendix II: Treasury]

III. Summary of changes New items: changed committee chairs’ reporting method from annual reports to minutes of each meeting [Article 8.2d] changed effective date of ratified amendments to Jan. 1 after ratification [Article 9.5] changed due date for nominations for Executive Board from Aug. 31 to Aug. 1 [Article 6.7b] required memberships to be renewed annually [Appendix II: Membership] ###