Travel

Handbook References Chapter 4: Reporting – Travel Report 2

Travel Policy All travel policies consistent with UF Policies Website is in the handbook 3

Travel Policy Time Worked begins upon arrival at first worksite Time Worked ends upon leaving last work site Time Worked does not include travel to first work site or travel from last work site 4

Travel Policy Mileage between work sites will be reimbursed at state rate Mileage to first work site and from last work site will not be reimbursed Supervisors determine first work location 5

Travel Policy If travel begins or ends more that 1 hour outside of regular work hours, point of origin may be traveler’s residence, provided mileage claimed does not exceed miles driven See handbook for examples “Going by the office” means going inside and conducting official business 6

Travel Policy Travel is restricted within county unless prior approval granted Trainings or conferences are unallowable unless listed in State Plan When travel unallowable, so is salary May not transport participants 7

Completing Travel Reimbursement Request Available on internal website Enter employee name, UFID, and county Each day of travel is in one column. Do not use more than one column per day. 8

Completing Travel Reimbursement Request For each day: – Begin time: Enter first time first travel began – Begin mileage: Enter first odometer reading of the day. – End time: Enter last time travel finished for the day – End mileage: Enter final odometer reading of the day – Use whole numbers, no decimals 9

Completing Travel Reimbursement Request Enter tolls, parking, other, etc. with brief description Do not include perishables, materials, etc. Verify that total is correct. Print TRR. Both employee and supervisor must sign. Scan and to with subject: Travel 10

Approval for Signature Page Office Assistant enters travel and s traveler the UF Signature page. Traveler reviews for accuracy and forwards to Supervisor with statement: – Approved. Please forward to with the word Approved in the body. My travel will not be submitted for payment until this is 11

Approval for Signature Page Supervisor FORWARDS to Office Assistant with word Approved. Office Assistant submits travel for payment. 12

Common Mistakes Signing early Continuous mileage Overlapping mileage Consistency between forms Record copy 13

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