1. Travel Updates
May 25, 2017

2. Updates
PBSC new Travel link with more Travel information
Travel Request and Travel Reimbursement Excel forms are now available on the web
Student Travel has moved from Purchasing to Finance

3. Where to find travel information

5. Travel Request & Reimbursement
Old
New
Paper Process
4 Page Leave Form
4 Page Reimbursement Form
System Process
Travel Request Excel Form
Travel Reimbursement Excel Form

6. Florida Statutes 112.061 (3) Travel Authorization
Authority to Incur Travel Expenses
- All travel must be authorized and approved by the head of the agency, or … designated representative, from whose funds the traveler is paid.
The head of the agency shall not authorize or approve such a request unless it is accompanied by a
signed statement by the traveler’s supervisor stating that such travel is on the official business of the state and
also stating the purpose of the travel.

7. How to get Approval to meet the Statute Requirements
Submit Travel Request Form (formerly a Request for Leave)
Receive Signed Approval for Travel and to Incur Travel Expenses
Have Travel Approved Before any Expense is Incurred
----don’t pull out the p-card too early)

8. What Form Do I Use?
Staff, non-employee, or student request for trip to conference, workshop or other overnight event -Travel Request form
Reimbursement for travel expenses to a conference, workshop, or other overnight event - Travel reimbursement form.
Student Group Travel, uses the same Travel Authorization and Travel Reimbursement forms – replacing the Recap sheet
Reimbursement for Mileage When not in Travel Status– Mileage Log and Reimbursement Form
Reimbursement for Mileage When in Travel Status – Travel Reimbursement Form

9. When is Employee in Travel Status
When attending: • Conference (including workshops, seminars) • Convention • Out of state & foreign travel Elements: Registration Fee or Cost to Attend Regardless of Who Pays Most have Overnight Stay and Meal Per Diem Signed Travel Request

10. DO NOT USE
Old Travel Request for Leave Form known as the (TDE) Temp. Duty Elsewhere form

11. DO NOT USE
Old Prepayment Form- ABA 1

12. use this form prior to incurring any expense
For Staff, non-employee, or student request for trip to conference, workshop or other overnight event -Travel Request form
use this form prior to incurring any expense

13. Traveler’s Information

14. Projected Travel Expenses

15. Additional Information
Important- Do not forget to attach confirmation(s) with your request

16. Certification and Account Information

17. DO NOT USE
Old Travel Reimbursement Form

18. For Reimbursement expenses after travel, use this form:
and-documents.aspx#Travel

19. Traveler’s Information

20. Travel Expenses

21. Certification, Budget, and Approvals

22. Account Information

23. Vicinity Travel
For Inter-Campus Mileage between PBSC College campuses and
For local travel within 50 miles of headquarters or where the duration is less than a full day, and employee is not in travel status.

24. Travel Procedure on Website

25. Travel Pocket Guide

26. Travel FAQ’s

27. Quiz When is an employee in travel status?
A. When they are not in the office.
B. When they drive to another campus.
C. When they drive to a school district and back.
D. When attending a conference or workshop.

28. Quiz When to use Mileage Form A. When ever I feel like it.
B. When my supervisor tells me to.
C. When mileage is between campuses or mileage when the employee is not in travel status. Mileage Log and Reimbursement Form.
1. Can tolls be reimbursed on the form?
2. Can meals be reimbursed on the form?

29. Quiz When to use Travel Request & Reimbursement Forms
A. When ever I feel like it.
B. When my supervisor tells me to.
C. When traveling to a conference, workshop, training or other overnight trip.
D. All of the above

30. Quiz
Answer each with a yes or no. When can you use the P-Card for travel purposes: 1. Before I have an approved Travel Request? 2. When booking airfare? 3. For the Hotel Costs? 4. When my supervisor tells me to? 5. To pay for meal expenses while traveling?

31. Congratulations
You have all passed the Travel exit exam and are now fully authorized to complete all Travel Documentation

32. Travel Contact

33. Questions