1. Agresso Financial SystemOn

2. How do I submit my expense claim
Expenses are submitted online on the Agresso system
Complete and submit online form to receive login details
You need to be registered on the system by Agresso Support
To register, user requires UCC staff number

3. How is my Expense Claim authorized
When an expense claim is entered online, the approver will receive alert that they have a new task to approve.
The claimant will receive alert to notify them that their claim has been approved
A hard copy of the expense claim and any related receipts needs to be signed and submitted to the Accounts Office for processing and payment

4. What is a Subsistence Claim
A subsistence claim is where an employee is obliged by College business to travel
A subsistence claim includes accommodation and 3 meals
There are 3 subsistence categories …. 5 hour/10 hour/24 hour
The system automatically calculates the amount to be claimed based on the location, dates and times entered on the expense claim
It is no longer possible to claim subsistence rates for travel in Ireland as per the UCC Travel Policy March 2010

5. What is a Conference Claim
A conference expense claim is a reduced subsistence rate and excludes accommodation

6. What is a Vouched Expense Claim
A vouched expense claim refers to a receipted expense and the claim must be backed up with receipts for expenses incurred
Currently, all claims entered for Ireland must be entered as ‘Vouched Claims’

7. Is there a time limit which claims may be entered?
The official policy states that all outstanding claims must be completed within 3 months of occurrence.

8. How do I claim Mileage expenses
Mileage is claimed by entering a ‘Vouched Expense’ claim and selecting Mileage from the dropdown menu
Users’ engine cc needs to be registered on their Agresso profile
The system calculates the amount based on the enginecc code and the amount of kilometres entered
There is no backup receipt required when entering a mileage claim

9. Who do I contact for help
Please refer to the Agresso Website to view ‘How-to-Guides’ and demos on the Agresso modules.
Contact for further help or advice