1. Payroll Services
Local Travel Training

2. Completing Required Travel Forms
Always download current forms from CCSD Intranet Support Site:
All forms should be TYPED
Employee 6-digit ID # should be on all
travel documents
All signatures should be signed in ink
other than black
County funded trips-
Originals routed to Payroll Services
Copies kept for your records
Student Activity funded trips-
All documents maintained at school

3. Local Travel: Mileage, Parking & Tolls
FS-156 Employee Expense Statement for Local Travel Reimbursement
Use this form on a daily basis to calculate the mileage traveled between District schools/facilities.
The FS-156 is also used for mileage and parking reimbursements incurred for local travel to non-CCSD facilities, i.e. one-day conferences
County policy requires that travelers submit expenses substantiating the amount, date, use and business purpose of expenses, within 30 calendar days after completion of the trip or event.
The FS-156 form must have applicable GL Account code indicated.
Expenses submitted more than 60 calendar days after completion of the trip or event, will be included in the traveler’s IRS Form W-2 as taxable income per IRS regulations.

4. FS-156 Employee Expense Statement Local Travel Reimbursement
Use to request reimbursement for local mileage, parking and toll expenses
Obtain current FS-156 form from Form Bank
Mileage Calculator located on Form Bank
MapQuest good resource for calculating mileage
Ensure GL Account code and signatures completed

5. Local Travel Reimbursement: FS- 156
Should be completed and signed by the employee at the end of a specific trip or at the end of each month
Must be submitted to the employee's principal or department head for review and approval before it is submitted to Payroll Services for reimbursement.
Principals approve all FS-156's when reimbursement is made from Student Activity Funds and Local School Allotment Funds. It is then submitted to the Local School Bookkeeper for reimbursement.
Forms not properly completed and/or approved will be returned to the approving supervisor, thereby, delaying reimbursement to the employee

6. Travel Resources

7. Contacts for Travel Procedures
Primary Contact:
Paige Hill, Payroll / Travel Representative or
Additional Contacts:
Kim Coonfield, Payroll Accountant or
Paige Smith, Assistant Director of Payroll Services or
Lisa Carter Leach, Director of Payroll Services or