1. Purchasing

2. Handbook References Chapter 4: Reporting – Purchasing 2

3. Allowable Purchases Comprehensive list is not possible Reasonable and necessary Support EFNEP lesson objectives Food is allowed for demonstrations and tastings 3

4. Unallowable Purchases Refreshments, coffee, tea Meals Food to give away Decorations, party items Cake, candy, gum, carbonated drinks, punch Ribbons, banners, trophies, plaques, pins Candles, notions, craft items 4

5. Purchasing Procedures Store Charge Account MyUFMarket Office Depot Copy & Print File Cabinet Office Depot Copy and Print File Office Depot Incentives Purchase Request Form 5

6. Store Charge Account County procedures Tax Exempt Form Complete a Receipt Form Submit Receipt Form to efnep@ifas.ufl.eduefnep@ifas.ufl.edu – Use correct subject lines RECEIPT FORM > 6

7. My UF Market County Procedures Office Depot and Gov Connect Log in to MyUFl Name cart correctly: – EFNEP, County, Person Ordering, Date Assign cart to Office Assistant 7

8. Office Depot Copy & Print Filing Cabinet County Procedures Adult Participant forms Youth evaluation tools Regional printing facility will call before processing your order – Can have it shipped within 2 to 4 days – Can have it printed at local OD for pick up within 24 hours 8

9. Office Depot Copy & Print County Procedures Large copy orders (not part of filing cabinet) Order from http://business.officedepot.comhttp://business.officedepot.com Usernames can be found on Staff Resources website When finished ordering, email receipt to efnep@ifas.ufl.edu efnep@ifas.ufl.edu 9

10. Office Depot Incentives County Procedures http://business.officedepot.com Incentives and Folders Use SKUs provided in the Manual Shipped in quantities of 50 or 60 items Email receipt after submitting order 10

11. Purchase Request Form County procedures Place orders a minimum of one month before you need them Can choose to purchase out of pocket for reimbursement Email to efnep@ifas.ufl.eduefnep@ifas.ufl.edu – Subject: PURCHASE REQUEST 11

12. Packing Slip Required for items that are shipped to you – Not required for Store Charge Accounts or Reimbursement Requests Inspect goods If all ok, sign packing slip and email to State Office – Subject line: Packing Slip > – If no packing slip, complete NO PACKING SLIP RECEIPT OF GOODS FORM 12

13. Packing Slip If items damaged, email State Office – Name of company – Description of what is missing or damaged – Add as much information as possible 13

14. Emergency Purchases Purchased out of pocket without prior approval If not allowable, will not be reimbursed Small quantities of perishables or copies are OK Office supplies are not an emergency Complete the Receipt Form 14

15. Comments/Suggestions on this Presentation? Do you have feedback that you would like to with the state team? Please share your comments at the following SurveyMonkey: https://www.surveymonkey.com/s/HH7YJBL https://www.surveymonkey.com/s/HH7YJBL Thank you!! 15