“Budget Basics” The Series Financial Reports Business Services October 26, 2010

Overview How to get into FMS How to run reports Review of reports What are in the reports

How to Get into FMS Need electronic key Link from intranet Log-in and Password maintained by Ivo Log-in: District: 73 Password:

FMS General Menu Access rights can be different Changing fiscal year under “Tools” – 2011 is fiscal year – Background changes when fiscal year changed Expand/Collapse menu items

Report Types Budget Report – Budget totals – For budget development Financial Activity Report – Under General Ledger – Provides transaction details – For researching an account

Financial Activity Report Date Range Restricted/Unrestricted – Generally use default “Both” Working/Revised/Approved – Defaults to “Working” – Working is most current budget – Revised is most current rolled budget – Approved is the June adopted budget

Financial Activity Report Report Comment – Rarely change default Page Breaks – Will go to another page for any change in selected item Accounts Preview/Queue/Exit – Use “Preview” to run and preview report – “Exit” closes the window but allows you to open another report

Navigating the Financial Activity Report Export Print Page navigation

Reading the Financial Activity Report Account Code Reference RevenuesExpenditures TF-TransferPAY-Payroll CA-Cash depositJEPR-Payroll Journal Entry UT-Use tax PO-Purchase Order PV-Pay Voucher JE-Journal Entry

Reading the Financial Activity Report Date Vendor Description Budget Amount Encumbered Balance

Budget Report Similar selection as FAR Added “Details” – Allows further breakdown of selected accounts without making a page break

By the Way Can use the following in all reports – “?” to fill in any digit Clear Grid Click on page breaks

Privacy and Security Obligation to maintain privacy Detail reports should be shredded