UPDATING RIGHT OF WAY MANUALS FLORIDA’S PROCEDURES

Processes for Updating Manuals Regularly Scheduled Department Reviews Program Manager Reviews (Incident Specific Changes) Internet Accessible

Standard Operating System FORMS AND PROCEDURES OFFICE Biannual Review of Each Procedure

Monthly Review Notification Scheduled Review Notices for End Users In accordance with Section 5, Scheduled Reviews, of Procedure No , Standard Operating System, procedural documents are scheduled for periodic review every 24 months for continued need or updating. In accordance with Section 11, Policies, of Procedure No , Standard Operating System, policies are reviewed by the Executive Committee annually (Transportation Policies in September and Administrative Policies in March). The following is a list of procedural documents approaching their scheduled review date. Users are encouraged to review any documents that may impact their functional area and submit any comments or suggestions for improvement to the applicable Central Office contact person, with a copy to Forms and Procedures, MS 18, or OP936TA, by 7/1/2005. Offices or districts should combine comments into one response. District comments must be coordinated through the District Secretary. If there are NO COMMENTS, no response is necessary. Central Office contact people are NOT required to respond to this notice. In two months you will receive a separate notice requiring response based on any comments received. Procedural Documents Scheduled for User Review Topic No.TitleContactOffice MS Motorist Information and Highway Advertising Wayne Strickland Right of

Standard Operating System Concurrence on Revisions

Law of the Agency PROCEDURES: High Level Documents Specific Directives From The Secretary

Incident Specific Changes Program Managers Consistent Monitoring/Revising Evaluated for Performance

Incident Specific Changes CHANGES Federal Requirements

Incident Specific Changes CHANGES Case Law

Incident Specific Changes CHANGES State Law

Incident Specific Changes CHANGES Identified During Quality Assurance Reviews

High Level Approval Executive Board Has Final Approval Of All Revisions. Secretary Must Promulgate.

Updating Right of Way Manauals HISTORY MUST BE MAINTAINED

Role Played By FHWA Participate in biannual on-line reviews. Review specific Procedure changes.

Procedures Available On-Line Approved Procedures are Maintained on Department’s Internet Web Site.

Thanks For Your Attention!!! Regularly Scheduled Department Reviews Program Manager Reviews (Incident Specific) No Stress at FHWA 5-Year Review.