Promotions on the Clinician Educator Track Larry L. Swift, Ph.D. Vice Chair for Faculty Affairs Department of Pathology, Microbiology & Immunology

Topics  Academic Tracks  Clinician Educator Track  Procedures for Promotion  Criteria for Promotion  Q&A Discussion

Faculty Tracks at VU  Basic Science Educator/Clinician Educator  Basic Scientist Investigator/Physician Scientist Investigator (tenure track)  Clinical Practice  Research  Assistant/Associate

Clinician Educator Track  Faculty whose teaching and professional service contributions are essential to the academic mission of the school  Significant achievement in teaching and service form major basis for promotion  Promotion – exemplary accomplishments in one area, competency in the other  Academic contributions must be pursued in documented scholarly manner

Overall Procedure  Promotion is initiated within the department by Chair  Meet with Vice Chair to go over the procedures  Dossier is reviewed by departmental A&P committee  Forwarded to Dean’s office  Reviewed by School of Medicine A&P committee

Overall Procedure  Recommendation is forwarded by Dean to Executive faculty  Forwarded to Vice Chancellor for Health Affairs  Tenure appointments must be reviewed by Promotion and Tenure Review Committee and approved by Board of Trust

Supporting Documentation (1)  Chair’s letter  Standardized curriculum vitae  Documentation of teaching form  Critical references  Up to 5 publications representing your most significant work  Form describing significance and your contribution

Supporting Documentation (2)  Letters of Evaluation – Minimum of 6-8 letters from individuals who are not mentors or close colleagues and who can assess contributions from a national perspective – Unspecified number of letters from previous trainees, to document impact as an educator – All letters received must be submitted – If necessary Chair’s letter can be used to address any issues raised

Departmental A&P Committee  Consists of all tenured full-time faculty within the department  Agnes Fogo serves as chair  Reviews all appointments, reappointments, promotions and mentoring committee reports  Serves in an advisory role to the Chair

School of Medicine A&P Committee  10 committee members (Professor) plus chair  Diverse disciplines  Both tenure and non-tenured faculty  Ex officio: John Penn, Ph.D., Associate Dean for Faculty Affairs  Meets bimonthly

Guidelines for Evaluation for Promotion: Service (1)  Role model of exemplary clinical care – Letters from recognized leaders in the field – Invited participation in clinical conferences, rounds, or seminars outside the institution – Case reports – Evidence of influence on practice within the institution and at regional and national levels

Guidelines for Evaluation for Promotion: Service (2)  Patient care characteristic of academic clinician – Publications that review the clinical literature for other clinicians – Introduction of innovative approaches – Participation in establishing standards of care – Participation in clinical trials – Achievements in quality improvement projects

Guidelines for Evaluation for Promotion: Service (3)  Development of new programs or significant enhancement of existing programs  Special contributions to the institution – Important policy-making committees – Extramural consultation and activities – Service in community organizations related to one’s academic activities

Guidelines for Evaluation for Promotion: Teaching  Demonstration of “high level of effectiveness” - Direct teaching - Curricular or Program Development - Advising and Mentoring - Educational Administration or Leadership - Educational Research

Guidelines for Evaluation for Promotion: Teaching  Documentation of “high level of effectiveness” Individual awards and honors Evaluations, including specific comments Achievements of those you have taught Educational Innovations - New and effective teaching methods or methods of evaluation Publications related to teaching and learning

What Counts (CET)  National (or regional) reputation as an expert  Leadership in teaching: awards, creation of teaching programs, course leadership  Leadership in service:  How have you made a difference?  Evidence of scholarly activity (publications)  Letters from faculty at peer institutions

What doesn’t count (CET)  “Routine” performance  Time in rank  Filling a slot on a clinical service schedule  Routine teaching activities  Internal talks at VUMC  Letters from former mentors and collaborators have less weight than independent reviewers

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