STUDENT CURRENT FACULTY NEW FACULTY ERU *1. Seek Advise from Academic Advisor/pc *2. Fill In change Faculty form 6. Send the Application Form to The new faculty 7. Approved? No Yes 10. Notify Student BURSARY/ ISC *4. To advice Process & Cost incurred Start End 11. Complete? Yes No 5.Check data & Recommend 8. Prepare approval Letter 12. Update Details in ICEMS 13. Admission Issue new Offer letter 14. Grade Transfer & Update student File End Revision: 0Effective Date: Version: 2 Doc. No: MMU/ERU/INTER/SOP-03 CHANGE FACULTY EXAMINATION & RECORDS UNIT (ERU) * Student responsibility 9. Notify Current Faculty *3. Verify on Entry Requirement ADMISSION

Ref. No. DescriptionForm/Report 1Student who wishes to change faculty should get advice from academic advisor/ program coordinator. Academic Advisor has the right to advise student to make better decision on student academic matters base on students’ capability, interest, career path etc. as long as it’s within MOHE’s rule and regulation. 2When it is found that the faculty change is preferred, student has to take the following steps : (a)Fill in Change of Faculty Form. Attach with: i.Latest and original transcript ii.Copy of certificate (Foundation certificate, STPM etc.) to be used as entry requirement (b) Write an application letter to change faculty (if necessary) Student has to forward the form and letter (if necessary) to the new faculty. 3Admission must confirm that the student meet the entry requirement of the new programme. Only when this confirmation is obtained, the student then forward the application form to Bursary and ISC (for international students only). 4i) Student must get verification from Bursary Unit to confirm whether the student is under sponsorship or not. (a)Student with sponsorship must get approval from their sponsor to change programme (b)Bursary will communicate with students sponsor on the application to change the programme. If sponsor decline the application, student will be notified on the impact from financial perspective if he/she wishes to proceed with the application. ii) ISC to confirm the international student’s status, advice on the process and cost incurred. 5Current faculty office to check and ensure the form is completed. If completed, application will be forwarded to the current dean for recommendation. Revision: 0Effective Date: Version: 2 Doc. No: MMU/ERU/INTER/SOP-03/WI-01 CHANGE FACULTY EXAMINATION & RECORDS UNIT (ERU)

Ref. No.DescriptionForm/Report 6.Once the current dean recommends, the application will be forwarded to the dean/ associate dean of new faculty for approval. 7.The new faculty receives the recommended application from current faculty. The AM will forward the application for dean’s consideration and approval. (a)If approved, the new faculty will prepare the approval letter. (b)If rejected, new faculty will notify current faculty to check the data. Notes : If the application submitted during examination week, the application will be put on hold until the result for that particular trimester is released. 8.New faculty to prepare approval letter which is copied to student, current faculty, Bursary, ISC, Exam Unit & Admission 9.Current faculty will receive a copy of approval letter from new faculty to notify the successful applicant. 10.Student will receive approval letter from current faculty notifying the result of the application. 11ERU receives a copy of approval letter and check the following; (a) Approval letter from faculty (b) Change of Faculty form Complete? If :- (a) YES: Refer no.13 (b) NO: Refer no.9 Revision: 0Effective Date: Version: 2 Doc. No: MMU/ERU/INTER/SOP-03/WI-01 CHANGE FACULTY EXAMINATION & RECORDS UNIT (ERU)

Ref. No.DescriptionForm/Report 12ERU to update student’s degree status as approved by faculty by taking the following steps: (a) To check the approved faculty and effective trimester (b) Login into ICEMS by keying in the username and password (c) select System Owner > ER > Student > Student Profile (d) Click “Query” button (e) Key in student ID number (f) Click “Query” button (g) Change info at degree/ faculty / branch/ programme field (if any) (h) Key in remark in history tab (i) Click “Save” button ERU shall the check and drop the subjects in current trimester in old faculty. ERU to submit list of student who has been approved for change in faculty, change of faculty form and faculty approval letter to Admission. SM4003 SZ4001/SZ Admission to issue a new offer letter based on the newly approved faculty. Student to collect new offer letter at Admission office. And ; (a) Current faculty office will receive a copy of offer letter from Admission. (b) New faculty office will receive a copy of offer letter from Admission. (c) Admission to return change of faculty form, faculty approval letter and a copy of new offer letter to ERU & ISC office. (d) Bursary will receive a copy of offer letter from Admission. 14For subject(s) which has to be dropped based on faculty’s approval, ERU to use Major/ Faculty Exchange system. ERU reprocesses the student’s result. Filing into student’s file at ERU & VILU. SR4002 (Inter Faculty Grading) Exam Result Processing Note: PTPTN issues: 1. Bursary Unit will compile the list of PTPTN student who applied and approved to change faculty. 2. Based on the list, Bursary Unit will issue and submit letter to MoHE. Revision: 0Effective Date: Version: 2 Doc. No: MMU/ERU/INTER/SOP-03/WI-01 CHANGE FACULTY EXAMINATION & RECORDS UNIT (ERU)