Edward Byrne Memorial Justice Assistance Grant Application Workshop for Existing DTF Projects Multi-jurisdictional Task Forces & K-9 Resource Teams September 11, 2012

Application Agenda I. Changes and Updates II. Maximum Award Allocations III. Reporting and Attachments IV. Reminders V. Questions

3 Changes and Updates  Grant period: January 1, 2013 – December 31, 2013  Word application form and submit to  Deadline: October 5, 2012

4 Program Narrative  No significant changes overall  Sustainability Plan  Detailed programmatic breakdown of all funds required. Attach a worksheet/spreadsheet that lists any and all federal, state and local government funding received, as well as funds received through asset forfeitures.

5 Maximum Award Allocations  Decrease in fund availability due to 36.5% cut in Byrne- JAG funding since 2010 alone – and a 56% cut since 2004  Maximum Allocation Table in Appendix  Program budgets should reflect this funding constraint  If two task force agencies combine and apply jointly, their maximum award is the sum of the available amount for the two separate agencies.

6 Maximum Allocation Formula  Funding formula is based on 7 factors, carrying equal weight and approved by the CJCC Council for use in allocating JAG funds.  7 Factors:  Population Served  Drugs Seized  Asset Forfeiture  Personnel  Economic Index Ranking  Number of Counties  Percent of Budget Derived from Asset Forfeiture

7 Formula Calculation  Each DTF allotted a base allocation of $30K  Each DTF ranked 1 – 18 based on each of the 7 factors, with 18 being the highest ranking  Ranking for each factor became the number of points that task force received for that factor  Example:  West Metro DTF has a total of 24 counties served, ranking them 18 th, the highest rank among all DTFs, allotting the task force 18 points for the “number of counties served” category  Haralson-Paulding DTF serves a total population of 171,104, ranking 16 th across all DTFs, allotting the task force 16 points for the “population served” category

8 Formula Calculation (cont.)  After each DTF was ranked and awarded points for EACH of the 7 categories, a point total was given  The final total number of points was then divided by the total number of possible points across all categories.  This total became the DTF Competitive Allocation Percentage.  The DTF Competitive Allocation Percentage is then multiplied by the Final Total Funds Available for Formula Allocation.  Example:  XYZ Task Force earns 120 points across the 7 factors  120 / 1197 =  = DTF Competitive Allocation Percentage  x $1,884,017 = $188,  $188, $30,000 Base Allocation = $218,873.88

9 Budget Detail and Narrative  Personnel Only  For this grant period, use of funding is restricted to personnel salary and fringe benefits costs.  Vacant Positions  Provide a plan and timeline to fill any vacant positions.  The timeline should assume each proposed position will be filled and active no later than the grant period end date of June 30, 2013.

10 Budget Detail and Narrative  Vacant Positions (cont.)  Explain how long the position has been vacant, the reason for the vacancy and the steps previously taken to fill the position.  Provide supporting documentation (e.g., job postings)

11 Reporting  Performance Measurement Tool (PMT)  PMT is due 10 th of the month following the end of the quarter  Example: July 1 - September 30 th quarter report is due October 10 th  Submit quarterly report using assigned User ID and Password and log into  Annual Report due February 1, 2014

12 Required Attachments  Standard Assurances**  Disclosure of Lobbying Activities**  Certifications Regarding Lobbying, etc.**  Civil Rights Contact Form  Audit Requirements Form  Designation of Grant Officials – PLEASE NOTE - the Finance Officer MUST be from the local government entity.

13 Required Attachments (cont.)  Official Personnel Action Forms (PAFs) from the home local government entity for all grant-funded personnel that support and verify the salary included in the budget detail worksheet  Job Descriptions for all grant-funded personnel  A detailed programmatic breakdown of all funds that support task force operations  An Memoranda of Understanding (MOU)

14 Required Attachments (cont.)  Limited English Proficiency (LEP) policies and procedures for local government entity applicant  EEOP Certification Form**  EEOP Short Form cover and signature pages if Section B of the Certification Form is required**  A copy of the Certification Form can be found at  For instructions on completing an EEOP Short Form, visit

15 Reminders  Attach all required documents  Ensure documents requiring signature are signed by the appropriate, authorized official.  If any of the required documents are missing or incorrectly executed, your application will be deemed incomplete and considered ineligible for funding

16 Reminders (cont.)  Double-check budget calculations  Submit Word application form to  Deadline: October 5, 2012

17 Questions For questions related to the grant application: Aisha Ford, Program Director (404) For questions related to PMT reporting: Jennifer Wade, Planner (404)

18 Questions For questions related to budget development and all fiscal questions:  Kristen Kinney, JAG Grants Specialist (404)