26 Mar 04 1 Application Software Practical 5/6 MS Access.

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Presentation transcript:

26 Mar 04 1 Application Software Practical 5/6 MS Access

26 Mar 042 Database – collection of related data Relational Database Management System (RDBMS) – software that uses related data stored in different tables Table is made up of rows (records) and columns (fields)  E.g. 7 records 3 fields

26 Mar 043 Basic steps to create a database Design the tables – field name, data type, field properties (read pages 4-6) Create relationships between tables: 1-to-1; 1-to-many; or many-to- many. Enforce referential integrity. Add records in Datasheet view or create FORM for data entry

26 Mar 044 Queries (pages 13-14) retrieve records that match certain criteria  E.g. Use the online help for “Expressions that can be used in criteria” - \acmain10.chm::/html/acdecExpressionExamplesS.htm Create calculated field:

26 Mar 045 FORMS A form can created based on table(s) or a query for data entry/modification Edit a form in its design view. May need to view the field list to add fields to existing form Useful Tools

26 Mar 046 REPORTS A REPORT can created based on table(s) or a query for displaying information or printing Edit a REPORT in its design view. May need to view the field list to add fields to existing REPORT Can add Grouping level(s) to a report. Useful Tools Grouped by Team ID & Nickname

26 Mar 047 Download Sports.mdb, Access_Ex.doc & ASSIGNMENT