1. COMPREHENSIVE Access Tutorial 1 Creating a Database

2. Organizing Data Your first step in organizing data is to identify the individual fields – The specific value, or content, of a field is called the field value – A set of field values is called a record Next, you group related fields together into tables New Perspectives on Microsoft Office 2007: Windows Vista Edition2

3. Databases and Relationships A collection of related tables is called a database, or a relational database You connect the records in the separate tables through a common field A primary key is a field, or a collection of fields, whose values uniquely identify each record in a table When you include the primary key from one table as a field in a second table to form a relationship between the two tables, it is called a foreign key in the second table New Perspectives on Microsoft Office 2007: Windows Vista Edition3

4. Creating a Table in Datasheet View Add all the fields to your table by typing the field names in the column headings and pressing the Tab key to move to the next column In the first row below the field names, enter the value for each field in the first record, pressing the Tab key to move from field to field After entering the value for the last field in the first record, press the Tab key or the Enter key to move to the next row, and then enter the values for the next record. Continue this process until you have entered all the records for the table Click the Save button on the Quick Access Toolbar, enter a name for the table, and then click the OK button New Perspectives on Microsoft Office 2007: Windows Vista Edition4

5. Saving a Table Click the Save button on the Quick Access Toolbar. The Save As dialog box opens In the Table Name text box, type the name for the table Click the OK button New Perspectives on Microsoft Office 2007: Windows Vista Edition5

6. Creating a Simple Query A query is a question you ask about the data stored in a database The Simple Query Wizard allows you to select records and fields quickly New Perspectives on Microsoft Office 2007: Windows Vista Edition6

7. Creating a Simple Query New Perspectives on Microsoft Office 2007: Windows Vista Edition7

8. Creating a Simple Form A form is an object you use to enter, edit, and view records in a database You can design your own forms, but you should probably use the Form Wizard New Perspectives on Microsoft Office 2007: Windows Vista Edition8

9. Creating a Simple Form New Perspectives on Microsoft Office 2007: Windows Vista Edition9

10. Creating a Simple Report A report is a formatted printout (or screen display) of the contents of one or more tables in a database Use the Report Wizard to create a simple report The Report tool places all the fields from a selected table (or query) on a report, making it the quickest way to create a report New Perspectives on Microsoft Office 2007: Windows Vista Edition10

11. Viewing Objects in the Navigation Pane New Perspectives on Microsoft Office 2007: Windows Vista Edition11

12. Compacting and Repairing a Database Compacting a database rearranges the data and objects in a database to decrease its file size New Perspectives on Microsoft Office 2007: Windows Vista Edition12

13. Compacting and Repairing a Database Make sure the database file you want to compact and repair is open Click the Office Button, point to Manage, and then click Compact and Repair Database New Perspectives on Microsoft Office 2007: Windows Vista Edition13