1. 1 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. Access Module 1 Workshop 1 The Four Main Database Objects Series Editor Amy Kinser by Hammerle, Kinser, Lending, and Nightingale

2. Understand what Access is Maneuver in the Navigation Pane Understand what a table is Manually navigate a database Understand what a query is Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 2

3. Understand what a form is Understand what a report is Back up a database Compact a database Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 3

4. 4 Microsoft Access is: A relational database program Used to organize, store, manipulate, and report data Composed of four main objects: – Tables – Queries – Forms – Reports Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

5. 5

6. 6

7. 7

8. 8

9. 9

10. 10 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

11. 11 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

12. 12 Access and Excel tables: Look similar – Numbered rows – Labeled columns Manage data Perform calculations Report results Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

13. 13 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

14. 14 Query A question about database data Views: – Datasheet – for results – Design – for construction Query wizard Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

15. 15 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

16. 16 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

17. 17 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

18. 18 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

19. 19 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

20. 20 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

21. 21 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

22. 22 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

23. 23 Form An interface to a table Views: – Form – used to enter or edit data – Layout – shows the form and data – Design – shows form design Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

24. 24 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

25. 25 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

26. 26 Report Provides an easily read format Views: – Report – shows report as a continuous page layout – Print Preview – shows report as a printed page – Layout – shows report and data – Design – shows report design Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

27. 27 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

28. 28 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

29. 29 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

30. 30 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

31. 31 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

32. 32 Access – relational database management system (DBMS) Records displayed in table rows Fields displayed in table columns The four main database objects are: – Tables – Queries – Forms – Reports

33. Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 33 Table objects – store data Query objects – ask questions about the data Form objects – provide way to add, modify, or delete data Report objects – provide easy-to-read view of data Databases can be backed up and compacted.

34. Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 34

35. Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 35 All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.