Headquarters Anniversary Billing “HQAB” What You Need To Know and How it works for you

What Happened Was Voluntary – Two Systems By Laws Change Annual Meeting February 2009 Mandatory Headquarters Anniversary Billing

What’s Going to Happen HQ will invoice, collect and distribute dues from members at renewal time Existing members will be given a renewal time or “Anniversary Date” of 1 June After 1 June, Squadrons will collect a full years dues from new members New members’ anniversary date will be the month they join New and existing members will be able to pay with a credit card

Traditional System 1 February – HQ sends Treasurer’s Dues Update Form 30 April – HQ mails dues notices to members –Members write check to squadron

Traditional System Members pay local squadron Treasurer marks member paid 1 June – Squadron Treasurer sends second notice to those who haven’t paid yet 30 June – Squadron Treasurer sends national portion of dues and Dues Transmittal to HQ Non-renewals are dropped

HQAB 1 February – HQ sends HQAB Dues Update Form –Same information as before, plus –Bank information for ETF deposits

HQAB Two months prior to renewal (1 April for existing members) HQ mails dues notices to members –Mail-to address is HQ –Members write check to USPS, charge dues on form, or pay online Online payers get to update biographical information Members who mail payment can update skills information on back of form No dues transmittal to squadron treasurer Members pay USPS

HQAB Status Report Available On Line Deposits made to Squadrons and Districts every month (twice a month during peak times) At renewal (1 June for existing members) – HQ sends second notice to those who have not paid yet One month past renewal (1 July for existing members) – non paying members are marked non-renewed

HQAB – Status Report Online Status Report Updated Daily The status report will list all members and their status –Pending – Two months out, dues notice has been mailed –Due – One month out, second notice has been mailed –Past Due – First month after due date –Non Renewed – more than one month after due date –Paid –Past Member – Non-Renewal asked to rejoin –New Member – First year of membership

New Members – HQAB (After 1 June 2009) New member writes check to squadron –Or fills out credit card voucher payable to USPS –Squadron sends voucher to HQ, which ETF deposits full amount to squadron Squadron mails or faxes MemCom HQ invoices squadron for National dues New Member Anniversary date set to month of membership – no pro-rated dues

New Members Squadron collects full year’s dues and initiation Send completed membership form to HQ If credit card, send voucher and form to HQ HQ will process and return entire amount HQ will bill squadron for initiation and dues Squadrons hold District dues In April District will bill squadrons

Headquarters Anniversary Billing Easier for the member, easier for the Treasurer Pay with a credit card Pay online Updates biographical data Online status reports available to any member with password