Online Emergency Management Tool Richer communication for emergency management APHA Annual Meeting November 11, 2009

Purpose To allow clinics, agencies, tribes, and others to Share a consistent picture of a situation as it unfolds (geographically) Quickly locate facilities and resources on a map Get real-time updates of status and available resources Search the web for anything near an incident Post notifications to members participating in a conference Update their contact information and provide real-time status Update their inventory of available resources and request for aid

Components The Online Emergency Management Tool Consists of: Regional Maps and Surveillance Tool Contact/Status/Resources Update Tool Database Search Tool Local Maps and Web Search Tool Conferencing Tool Administration Tool

Maps Tool: Login Multiple users can login and join a conference Options for Organization will change depending on the conference

Maps Tool: Identify an Incident Simple 2-step process to identify an incident You can zoom, pan, and search the map 1. Select incident type (e.g. Biological) 2. Click on location of incident (e.g. Long Beach) search tool zoom tool

Lists change in real-time as you zoom, pan, and click the map Color indicates status Resources change in real-time as updates come in who, what, when status line clickable list of health programs google map data filters search real-time resources at a glance Maps Tool: Overview

Users can quickly get up to date contact info and status Agencies can edit their own information User can select which types of organizations to show info window contact info and edit real-time resources updates select program types to show Maps Tool: Info Window

User can select which resource types to show controls info window and resources at a glance Resources update in real-time info window contact info and edit real-time resources updates select resource types to show Maps Tool: Resources

User can search for programs having some amount of resources search NAAEP database choose search criteria click Search view search results Database Search Tool

Contact Info editor is used to update name, address, etc. update points of contact Editor update contact info update status update resources Update Tool: Contact Info

Status editor is used to update current status of the program Editor update contact info update status update resources Update Tool: Status

Resource Editor is used to update actual resources vs. “normal supply” during an event as resources deplete add extra resources/supplies and/or request specific types of resources/supplies Editor update contact info update status update resources Update Tool: Resources

See a close up view of area surrounding incident Mark the radius of incident Search the web for local hospitals, fire departments, etc. Create and save new searches Local Maps/Web Search Tool: Overview

Satellite view of local area User can search the web for anything useful for locating/selecting alternative care sites or POD sites uses Yahoo! Maps search facility Search local area results displayed on map map adjusted to fit search results icons differentiate searches adjustable radius of incident yellow box provides visual indication of distance from incident slider controls size of box saved searches useful for most incident types use filters to select which results to see temporary searches search for anything can be filtered like saved searches Local Maps: Features

search for anything searches can be saved search results have info windows too custom web search 1. type in a search term 2. name the search 3. save or make temporary Local Maps: Web Search

See who has joined the conference View notifications for the conference Post new notifications Conferencing Tool: Overview

Notifications can be given a Subject Message Status code Conferencing Tool: Create Notifications Create a new Notification

Notifications are easily expanded and collapsed Most recent messages appear at top Timestamp is adjusted to viewers timezone Conferencing Tool: View Notifications View Notifications expand to see message collapse to hide detail

tool for add/delete/update of Conferences AHP types search filter types resource types AHPs Administrative Tool lists can be expanded or collapsed

e.g. add a new AHP 1. enter new AHP information 2. click Add Administrative Tool: Example Simple 2-step process to add an Ambulatory Health Program to the database

Summary Communication is greatly enhanced by: graphical/geospatial visualization of information ability to filter information database and web searching real-time updates => everybody has a consistent up-to-date picture multi-user conferencing