SLDS P ROGRAM U PDATE J UNE 12, : OO A. M. – 9:00 A. M. Statewide Longitudinal Data Systems (SLDS) Program Florida Department of Education

Agenda 2  Presentation Purpose  SLDS FY09 Grant (Round 3)  SLDS FY09 ARRA Grant (Round 4)  RTTT, Assurance Area C, Data Systems to Support Instruction  What does this all mean to you?  SLDS Program High-Level Timeline  Questions June 12, 2012Document Control #SLDS SLDS Program Team Update

SLDS FY09 Grant (Round 3) Major Initiatives 3  Data Governance Process  Complete (2011)  Metadata Management Tool  Requirements elaboration in progress  Data Staging for Researchers (formerly known as Sandbox) – beginning July, 2012  Automated Approval Process – beginning July, 2012 June 12, 2012Document Control #SLDS SLDS Program Team Update

SLDS FY09 ARRA Grant (Round 4) Major Initiatives 4  Modernize PK-12, Florida Colleges, and Workforce Education source data systems as part of the Education Data Warehouse (EDW) 2.0  Statewide Unique Identifier  Report Building Tool  Data Mining Tool June 12, 2012Document Control #SLDS SLDS Program Team Update

School Districts Florida Colleges Other Sources K12 Data System WDIS Data System FCS Data System Educational Data Warehouse Source Systems Statewide Longitudinal Data System (EDW 2.0) Data Consumers (Federal, State, Etc.) Source Systems Diagram 5 June 12, 2012Document Control #SLDS SLDS Program Team Update

Interaction with EDW June 12, 2012Document Control #SLDS SLDS Program Team Update School Districts Florida Colleges Other Sources Data Consumers (Federal, State, Etc.) Data Quality Processes BI & Reporting Portal Data Warehouse

SLDS FY09 ARRA Grant (Round 4) Status Update 7  SAS selected and procured as the tool for data mining, reporting, and data quality (April 2012)  Installed and configured development environment (May 2012)  Working jointly with the RTTT SSO project team to leverage software procured for SSO also for the Statewide Unique ID June 12, 2012Document Control #SLDS SLDS Program Team Update

Statewide ID System – Source System to EDW Flow Statewide ID System Request Interface Member Match Person Database High Match Low Match Multiple Matches Assign New ID Matching ID Multiple Matches Consolidate Response No Resolution SIDs assigned To be resolved Authenticated User on Source System (LSS) EDW2.0 DQ System Submissions With SID Without SID File Server New SID requests Validation requests Assigned /Matched IDs To be resolved Sync SID

RTTT, Assurance Area C Major Initiatives 9  Development of Local Instructional Improvement Systems (LIIS) which includes:  A local systems exchange (LSE) to allow district collaboration  Minimum standards for each district LIIS  Funding to support LIIS development for small and rural school districts June 12, 2012Document Control #SLDS SLDS Program Team Update

RTTT, Assurance Area C Status Update 10  The LSE was established in 2011  LIIS Rule 6A was adopted by the State Board of Education in November 2011  All of the 50 eligible small and rural school districts applied for the LIIS $5 million grant and awards were approved by FLDOE in 2011  District surveys, analysis and reporting are ongoing June 12, 2012Document Control #SLDS SLDS Program Team Update

RTTT, Assurance Area C Major Initiatives 11  Portal and Single Sign-On  One web address –  One username and password to access a selection of FLDOE applications 1. CPALMS 2. eIPEP 3. FACTS.org 4. FloridaSchoolLeaders.org 5. Interim Assessment Item Bank & Test Platform (IBTP) 6. PMRN June 12, 2012Document Control #SLDS SLDS Program Team Update

RTTT, Assurance Area C Major Initiatives 12  Dashboards, customizable reports, and data downloads that provide views to aggregate and confidential data for authorized users  Not yet started  Research agenda for prioritizing use of Florida’s education data  Published June 30, 2011  Reviewed annually June 12, 2012Document Control #SLDS SLDS Program Team Update

What does this all mean to you? 13  Current business processes have not changed  LEAs will be informed on any technology improvements at the state level that may impact them  Consideration will be given to current operations, time constraints, and available resources June 12, 2012Document Control #SLDS SLDS Program Team Update

Accomplishments to Date: Local Instruction Improvement System (LIIS) / Local Systems Exchange (LSE) – LSE live; All LIIS Surveys for completed and the LIIS Statewide Report was published on 3/31/12; the baseline-survey district analysis reports were sent out to the districts on 4/27/12; All of the 50 eligible districts applied for the LIIS $5 million grant and awards approved by FLDOE; Developed and approved SBE Rule on 11/15/11 to meet statutory changes. Research Agenda – Research agenda published on 6/30/11. Received proposals on 10/1/11 and 2/1/12 based on the revised Research Agenda. FLDOE Single Sign-On (SSO) – Completed business requirements, Conceptual, Logical, and Physical Designs; Completed Gartner Strategic Assessment of Project Approach, Designs, and Solution Selection; Completed Detailed Design Specifications; Began installation & configuration of the solution; Design Iteration 1 of complete & in productionwww.fldoe.org/sso Source Systems Upgrade (SSU) – Developed Logical Data Model (DM), Conceptual Design, EDW 2.0 Application Security Model, EDW 2.0 Physical Design (Base Year Mapped Fields), and Logical Application Design; Conducted training for core team members; Began Iterative Development (thru Dec 2012); Completed the set up, installation & configuration of Development environment; Completed SAS DI Server training SLDS P ROGRAM H IGH -L EVEL T IMELINE ( AS OF 6/1/2012) Statewide Longitudinal Data Systems The SLDS Program consists of 13 initiatives funded through one of three specific grants—SLDS FY09 Grant (Round 3), SLDS FY09 ARRA Grant (Round 4), and Race to the Top, Assurance Area C: Data Systems to Support Instruction. The timeline above is intended to provide a high-level overview of all Program activities accomplished, in progress, and upcoming. JuneJulyAugSepMay-May Oct SSO: Complete Design Iteration 2 of Begin testing with LEAs & Applications SSU: Complete Physical Design LIIS: Publish LIIS Survey for districts to complete by 9/30/12 SSO: Complete Solution Operations Guides SSU: Complete Data Quality design and development SSO: Complete FLDOE Application Management Plan Template SSU: Complete Data Migration Plan; Install EDW 2.0 database (Base Year) SSU: SSO: LIIS: Collect all LIIS Survey results from districts SSO: Complete LEA Federation Specification SSU: Complete setup, installation and configuration of Test environment Metadata Management Tool: Begin procurement SSO: Complete Application Migration schedule; Complete FLDOE Application Integration Specifications; Complete FLDOE Application Management Plan Template SSU: Complete Physical Design; Complete ETL specifications; Complete SAS Administration training June 12, Document Control #SLDS SLDS Program Team Update

Questions?  Visit and select SLDS Program under the Site Indexwww.fldoe.org/arm  Kit Goodner  Assistant Deputy Commissioner, Data Systems  15 June 12, 2012Document Control #SLDS SLDS Program Team Update