1. Tennessee Longitudinal Data system (TLDS)
Overview

2. Agenda Overview Governance Data & Matching Web Portal & Dashboards
Data Domains
What can we do with TLDS?
Governance
Committee Representation
Data Access & Management Policy
User Roles & Data Visibility
Data & Matching
Database Framework
Unique Identifier (MPI)
Web Portal & Dashboards
Web Portal Overview
Data Visualization Capabilities
November 15, 2018

3. Architecture & Security
Overview
Data Model
Extract/Transform
Audit/Validation
Unique Identifier
Research Datasets
Query/Analysis
Dashboards
Feedback/Monitor
Project Structure
Data Sharing
Procedures
Environment
Security Protocol & Controls
Identity Mgmt.
Performance
Architecture & Security
Governance
Data Warehouse
Portal & Reporting
November 15, 2018

4. Data Domains Student Staff Assess-ment Course Work- force School
Human Services
Student
Course
Assess-ment
Work- force
School
Staff
Child Services
Beyond
Correc- tions
Census Bureau
2011/2012
November 15, 2018

5. What can we do with TLDS? Make informed decisions based on data
Assess Effectiveness of Policies and Programs
Identify impact/outcomes of services
Example: Unemployment or wage by education attained (i.e. Degree, Program)
Example: Determine success of program participants
Evaluate College and Career Readiness
Curriculum evaluation and reform
Example: Graduates require remediation or learning support upon entering college
Improve Efficiency of Agency Operations
Cross agency information sharing
Example: Provide view of information for federal compliance reporting
Example: Provide standardized data for use by agency or others
November 15, 2018

6. GOVERNANCE
November 15, 2018

7. Committee Representation
Data Contributors:
TN Higher Education Commission
Labor & Workforce Development
Education
Advisors:
Human Services
Children Services
Governor’s Office
UT-CBER
TN Board of Regents
UT-System
TN Independent Colleges & Universities
P20 TLDS Steering Committee
Work Group Committee:
IT Data System Experts
Data Knowledge Experts
Project Management:
ESP Solutions Group
Steering Committee: Data contributors, potential contributors and project leaders
Establish project governance structure and objectives
Define access policy, who can see data and define procedures
Work Group Committee: Technical and data experts
Establish process for data export
Define business rules for transformation
Resolve data anomalies
Validate transformed data
November 15, 2018

8. Data Access & Management Policy
Types of Data Sourced
Relevant State and Federal Regulations
Responsibilities of the Agencies and CBER
User Roles for Access
Levels of Data Visibility
Approvals Required for Access
Security Measures to Protect the Data
Additional Procedures:
Annual Policy Review
User Management & Monitoring
Researcher Request for Data
Amendment to Expand Partner Agencies
November 15, 2018

9. DATA & MATCHING
November 15, 2018

10. imart data management framework
Data Imported ‘As-Is’
Transformed to iMart Data Model
Assign Unique Identifier
Strip Identifiable Data
Publish to Reporting Warehouse
Create Cubes for Analysis
November 15, 2018

11. Unique Identifier (MPI) Overview
Identify individuals across multiple data domains using matching algorithms
Mask sensitive data to protect identity of individual
Assigns identifiers to uniquely identified individuals
Common elements: SSN, Name & Birth Date
Not consistently available in all data sources
Can assign multiple identifiers
Flexible when new elements available for matching
November 15, 2018

12. WEB PORTAL & DASHBOARDS
November 15, 2018

13. Web portal Overview Secured Portal Research Request Dashboards
Online Training
Collaboration Tools
Data Analysis & Export
Research Request
Applicant Registration
View Data Domains
Request Data
Provide Data/Access
November 15, 2018

14. Data Visualization capabilities
Data Domains Linked (K12, Post-Secondary, Staff, Workforce)
FERPA Compliant
Integrated and Sophisticated Design
Deep-dive, Drill-through Exploration of Metrics
Comparison and Trend Analysis
November 15, 2018