1 Pertemuan 7 Software: Application Software (Lanjutan) Matakuliah: T0604-Pengantar Teknologi Informasi Tahun: 2008 Versi: 2.0/0.0 Williams, B.K, Stacy C. Sawyer (2007). Using Information Technology: A Practical Introduction to Computers & Communications. Seventh Edition, McGraw-Hill, New York. ISBN-13: Sumber: Chapter 3. Software: Tools for Productivity and Creativity, p.117

2 Learning Outcomes Pada akhir pertemuan ini, diharapkan mahasiswa akan mampu : menjelaskan: apa yg dimaksud application software; penggunaan word processing, dan spreadsheet (C2)

3 Outline Materi Application Software Word Processing Spreadsheets

3-4 Application Software There are 5 ways to legally obtain software 1.Commercial Software Copyrighted – license must be purchased 2.Public-domain software Not copyrighted – legal to copy 3.Shareware Copyrighted – download for free, then pay if you use it 4.Freeware Copyrighted – but available for free. Pay on honor system 5.Rentalware Copyrighted – lease for a fee

3-5 Application Software Software License Types –Site licenses Allow software to be used on all computers at a specific location –Concurrent-user license Allows a specified number of copies to be used at one time May require additional license-monitoring software –Multiple-user license Specifies the number of people who may use the software –Single-use license Limits the software to one user at a time

3-6 Application Software Other software categories –Pirated software Software obtained illegally in violation of copyright Software & Industry Information Association Anti- Piracy division prosecutes violators of software copyright laws Don’t pirate software!!! –Abandonware Software that is no longer being sold or supported by its publisher Subject to copyright for 95 years from date of publication

3-7 Application Software Importing files –Getting data from another source and converting it into a format for the application you are using –Allows you to edit files from other applications Exporting files –Transforming data into a format that can be used by a different application, then transmitting it –Common export files end in the.rtf extension

3-8 Word Processing Software that uses computers to create, edit, format, print, and store text. –Microsoft Word licensed for Windows and Mac OS –Lotus Smart Suite licensed for Windows –Sun Microsystems Star Office licensed for Windows- Linux- and Solaris-based systems (was free) –Corel Word-Perfect licensed for Windows

3-9 Word Processing Tools for creating documents –Cursor is on screen to show you where to enter text –Scrolling means moving quickly forward, up, down, or sideways through document test display –Word wrap automatically continues text to next line when you reach the right margin –Outline view puts tags on headings within a document to organize it –Inserting is the act of adding text to documents –Deleting is the act of removing text from documents

3-10 Word Processing

3-11 Word Processing Find & Replace –Find lets you go straight to any text in your document –Replace lets you go to the text and automatically replace it with something else Cut, Copy, & Paste –Select the text you want to move –Copy to clipboard, then paste in new location –Or drag the text to the new location Spelling Checker –Tests for incorrectly spelled words –Often shows them with a squiggly line underneath –You may choose to use the “Autocorrect” feature

3-12 Word Processing Grammar Checker –Highlights poor grammar, wordiness, sentence fragments, and awkward phrases –Puts different-color squiggly line under suspect phrases Thesaurus –Can be called up on-screen –Offers suggestions for alternative words with the same meaning Discussion Question: How doze a spell-checker Handel different spellings for the same word? Should ewe trust the spell-checker for everything?

3-13 Word Processing Formatting Documents using Templates & Wizards –A template is a preformatted document that provides basic tools for shaping a final document You can customize a template with your company’s name, address, etc, then save it and use it again and again Use them when you have to repeatedly create the same basic document –A wizard is an interactive computer utility program that leads the user through a task asking questions and using the user’s answers to customize a solution Letter wizards create customized letters Memo wizards help you to create memoranda

3-14 Word Processing Formatting –Font The typeface, size, and color of your letters Also lets you specify underlined, italic, or bold –Spacing & Columns Choose how far apart the lines will be (single- or double-spaced) Choose single-column or multi-columned text for your document –Margins & Justification Indicate width of left, right, top, and bottom margins Justify text left, right, or center

3-15 Word Processing Headers, footers, page numbers –A header is text printed at the very top of the page –A footer is text (like page number) at the page bottom Other Formatting –You can specify a border around a document or around a paragraph – it can really highlight a point –You can also use shading, tables, and footnotes Default Settings –These are the settings automatically used by the program unless you change them

3-16 Word Processing Saving a document –Store a document as an electronic file –File  Save or click Floppy icon or Ctrl + S –Save often, and save in two places Print –Print individual pages, the whole document, or several copies –File  Print or click printer icon or Ctrl + P Track Changes Save as Web Document

3-17 Spreadsheets Electronic spreadsheets were created in 1978 by Daniel Bricklin at Harvard Business School and Daniel Fylstra at M.I.T. and HBS as a study tool Spreadsheets are organized into columns and rows –Cells are where a row and a column meet –Cell address is the position of the cell –Range is a group of adjacent cells –Values are numbers or dates entered into a cell –Cell pointers or cursors are where the data is to be entered

3-18 Spreadsheets

3-19 Spreadsheets Formulas, Functions, Recalculation, What-If –Formulas are instructions for calculations They define mathematically how one cell relates to another cell Example: =SUM(A5:A15) sums the values of the cells A5, A6, A7, and so forth up through cell A15 –Functions are built-in formulas, such as SUM() –Recalculation is the process of recomputing values –What-If analysis allows users to see what happens to totals when one or more numbers change in cells This is the powerful feature of spreadsheets over manual calculations

3-20 Spreadsheets Charting and Analytical Graphics –Spreadsheets allow you to automatically create graphs –When the cells change, the graphs change too –Charts are a type of graph that include Bar charts Column charts Line graphs Pie charts Scatter charts

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