Project Management For the Non Project Manager 1

Agenda Introduction and Exercise About Project Management PM Knowledge Areas Tools of the Trade Managing the Project Managing Change 2 Execute ControlPlan Close Initiate

Introduction Exercise SWOT Analysis Strengths Weaknesses Opportunities Threats 3

Why Project Management? Today’s complex environments require ongoing implementations Project management is a method and mindset…a disciplined approach to managing chaos Project management provides a framework for working amidst persistent change 4

Your Definition Student Discussion 5

Project Management: Official Definition A project is a temporary endeavor undertaken to create a unique product or service. It implies: a specific timeframe a budget unique specifications working across organizational boundaries 6

Projects Why Do They Fail?/Why do they Succeed? Student Exercise – Two Groups 7

Why Projects Fail Failure to align project with organizational objectives Poor scope Unrealistic expectations Lack of executive sponsorship Lack of project management Inability to move beyond individual and personality conflicts Politics 8

Why Projects Succeed! Project Sponsorship at executive level Good project charter Strong project management The right mix of team players Good decision making structure Good communication Team members 9

Why This Matters to YOU Most of us get to where we are by some technical or specific set of skills If you want to get things done, you need a good blend of Business knowledge People management Knowledge of organizational politics AND an area of technical expertise Those are the people that make things happen! 10

Basics: Project Life Cycle Phase Initiate Plan Output Broad plans, specs, estimates, resources Plan, supporting detail, approval 11

Basics: Project Life Cycle Phase Output Execute Work results, change requests Control Status reports, corrective action CloseFormal acceptance, lessons learned 12

Basics: Project Management Execute Control Plan Close Time Activity Initiate 13

Project Phases 14

Project Quality Management All activities that determine quality policies, objectives and responsibilities for the project to satisfy the needs for which it was undertaken Processes include quality planning performing quality assurance performing quality control 15

Project Communications Management Activities to ensure project information is timely and appropriately generated, collected, distributed, stored, retrieved and disposed of appropriately. Processes include communications planning information distribution performance reporting managing stakeholders 16

Project Management Tools and Techniques 17

Core Project Management Tools Project Charter Work Breakdown Structure (WBS) Milestone Chart Issues Log 18

Project Charter What must be done? What are the required resources? What are the constraints? What are the short and long term implications? Why do it? When must it be done? Where must it be done? Who does what? Who is behind the project? Who is funding the project? Who is performing the work of the project? 19

Project Charter Project Goal & Objective Sponsor Stakeholders Timeline Resources required Deliverables Decision making Assumptions Risks Business process changes Project manager Project team Budget Signatures 20

So, what’s the next level of PM? 21

Process Improvement! The Best Process Improvement Program: Lean Six Sigma 22