1 PROJECT ENTERPRISE – BUDGET APPROVAL & NEXT STEPS Presented to Board of Trustees November 6, 2006.

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Presentation transcript:

1 PROJECT ENTERPRISE – BUDGET APPROVAL & NEXT STEPS Presented to Board of Trustees November 6, 2006

2 Capital Budget Approval Total Project Budget: - March 2004 Estimate$13.0 M - November 2007 Estimate$18.0 M Increase$ 5.0 M Explanation for Increase: - Added Scope HR & Finance Upgrades$1.1 M Student Online Applications$.5 M $1.6 M - Schedule/ Consultants $3.4 M

3 Project Enterprise Schedule Prior to Calendar Year 2007 Human Resources/Payroll (5 Modules) 07/03 Financial System Phase I (4 Modules) 07/05 Student Administration (2 Modules) 07/06 Calendar Year 2007 Human Resources/Payroll – 8.9 Upgrade 02/07 Alumni/Development- SunGard 11/07 Finance & Accounting – 8.9 Upgrade 4Q/07 Calendar Year 2008 Student Administration Financial Aid 01/08 Student Records 03/08 Student Financials 06/08 Advising 12/08 Calendar Year 2009 Finance & Accounting – Phase II-Grants, Contract A/R Billing, E-Procurement Late 4 th Q

4 Revised Governance Structure Initial Governance Process has served UMS well CIO campus visits during the last 12 months reaffirmed a need to adjust governance process Review of successful project structures in Higher Education/Industry shows: –Strong and consistent senior level leadership involvement is necessary –New governance structure is consistent with the UMS organization and campus cultures Revised Process has been reviewed by both Executive Sponsors and the Steering Committee

5 Governance Executive Sponsors Financial Management System: Joanne Yestramski CFO Human Resource Management System: Tracy Bigney Chief HR Office Student Administration System: Allen Berger VP for Academic Affairs - UMF Rosa Redonnett VP for Enrollment - USM Sue Hunter Associate Provost – UMaine Dick Campbell VP for Finance – UMA Alumni/Development System: Dick Cost President – UMFK Beth Shorr VP for University Advancement & Planning– USM Barbara Beers VP for Development – UMaine Mary Sylvester Director of Development- UMF

6 Current / Future Outcomes Human Resources Management SystemTracy Bigney Financial Management SystemJoanne Yestramski Student Administration SystemAllen Berger