Digital Commons & Open Access Repositories Johanna Bristow, Strategic Marketing Manager APBSLG Libraries: September 2006

Agenda  What is Open Access  Understanding what an Open Access Repository is  Why would you implement an Open Access Repository?  Issues to consider  Platform  Costs  Population  Technology

What is Open Access  A publication model where neither user or organisation are charged for access to articles or other resources  Resources are openly available to users with no requirements for authentication or payment  Users are free to read, download, copy, distribute, print, search, or link to content, within the copyright boundaries

Understanding what an Open Access Repository is Open Access Repositories are all about connecting research communities and ensuring that the research output of an organisation is easier to locate, easier to access and ultimately freely accessible to the community

Why would you implement an Open Access Repository? Allow an organisation to show off their research output and manage their information assets Repository content receives great exposure as it is harvested by search engines Researchers enjoy wide and rapid dissemination of content Increases citation rates of an insitution’s research Raises the profile of the organisation & researchers Acts as a marketing tool for the department Acts as a benchmarking tool against other departments Demonstrates departments strengths

Issues to consider - Platform  There are a number of platforms available for creating and managing a Repository  Open Source Software / Make OR Outsourced / Buy  The MAKE approach requires;  IT staff support  Server – storage capacity  Disaster recovery  Ongoing software upgrades  The BUY approach requires;  Start up and going platform fees

Open Source vs Outsourced options  Open Source Solutions  DSpace  ePrints  Fedora  “Paid For” / Vendor Solutions  BioMed Central Open Repository  ExLibris Digitool  ePrints Services

Issues to consider - Costs  Free software does not mean that the resource is free  Pricing examples  An Australian University have implemented an EPrints site and budgeted AUD$355K for set up and then AUD$240K for ongoing running costs  MIT spent 18 months and USD$1m working on their DSpace site  Digital Commons Research Libraries pricing example Band 1: USD$19,900 - Band 3: USD$34,500, based on FTE numbers.

Issues to consider - Population  Success or failure will depend on the getting people to populate the repository  The greater the number of resources held within the service, the greater the number of hits on the site  Functionality and tools to help your organisation populate and promote your repository are essential to the service

Issues to consider – Technology  Functionality  Searchablity  Communities  Workflow  Administration

Functionality  File storage, non-static resources such as sound and video files, data sets, image files  Search profile & alerts  Bibliographic export  Customised controlled-vocabulary  Language capabilities  Outreach functions, to aid population i.e. RSS feeds  Staff pages – research pages

Communities Repositor y Publication Series Volume/Issue Objects Consortium Repository Can bundle multiple repositories together as a consortium The “site,” containing all series and objects Collection of Objects - designed either as an open (unstructured) series or a journal (structured) series. Structural elements added to a series defined as a journal The fundamental “document” that an end user retrieves and uses – can be papers, images, music, video, etc. The department sponsoring the series Community Metadata Document Supplemental Files

Workflow Metadata File(s) Web Form Editorial System Public Repository Author/Editor Series Editor(s) Users Submission is a simple web form – no custom application to download Authors, Administrative staff, or Library staff could upload material Submission is a simple web form – no custom application to download Authors, Administrative staff, or Library staff could upload material Document is reviewed /revised in the administrative interface Editor(s) get an announcing receipt of new submissions Peer review can be integrated Document is reviewed /revised in the administrative interface Editor(s) get an announcing receipt of new submissions Peer review can be integrated Documents are published immediately on the site with editor approval

Searchablity  OAI compliant, searchable via major search engines  Basic and Advanced search functionality  Content browse  Search capabilities across the site, and across the documents stored within the site

Administration  Authentication options  Single Sign-on across the site  Access/subscription control on series or document  Usage statistics  At the site and document level

Historical Images Repository

Electronic Peer Review Journals Digital Commons Feature Set

Digital Commons: an Outsourced approach  Developed by Bepress, The Berkeley Electronic Press  Licenses include;  Setup  Staff training  Support  Documentation  Software upgrades  Hosting

Stability & Portability of an outsourced solution  Service hosted at secure, redundant ISPs  Local Delivery for Archival is available  URLs are in institution’s domain  Ex.  You own & keep your content  ProQuest retains no copyright/ownership interest  Upon termination, objects will be delivered for import into a new repository Digital Commons Feature Set

Thank you for your time Questions, comments & suggestions…