1. Institutional Repository at NIO: Inspiration to Implementation
Satya Ranjan Sahu Scientist
National Institute of Oceanography (CSIR)
Goa –
National Symposium on Open Access and Building Institutional Repositories January 2009
National Aerospace Laboratories (CSIR)

2. Presentation Outline Introduction Management of Intellectual output
* Information Retrieval System at NIO
Implementation of OAI-PMH Compliant IR at NIO
* IR Operational issues and their solutions
NIO Institutional Repository Visibility
Conclusion
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3. Introduction
Intellectual outputs in the form of publications bring credibility to the organizations
Easy access of such publications impact the community, especially the peers in specific subject
Visibility and easy access from and to developing countries is still a challenge
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4. Management of Intellectual Output (Collection Description)
Index
Data
(Collection Description)
Inquiry
Result
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5. Information Retrieval System at NIO
Development of bibliographical applications around beginning of 1990s using CDS/ISIS software e.g. Catalogues, Database of publications by staffs of NIO, etc
Internet access with ‘Reprint Request’ feature implemented to provide wider visibility to publications when ‘Open Access Initiative’ started picking up
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8. Implementation of OAI-PMH Compliant Institutional Repository at NIO
Interoperability limitation of ISIS databases
Availability of open source IR software platforms under GPL license with open standards and interoperability framework
e.g. DC, XML, OAI-PMH, etc
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9. Implementation of OAI-PMH Compliant Institutional Repository at NIO
DSpace1.3.2 was installed during February 2006.
Upgraded to DSpace1.4.2 on November 2007
The URL:
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10. IR Operational issues and their solutions
Several issues associated with implementation of IR :
Content policy
Copyright
Content organization and retrieval
Administration and workflow
Evaluation and analysis
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11. IR Operational issues and their solutions
Content Policy
Journal articles, Conference proceeding articles, Technical reports, Thesis, Dissertations, Etc
Current publications/ Retrospective publications
- Batch import
Self-archiving by authors/mediated archiving
Pre-print, Post-print to original reprints
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12. IR Operational issues and their solutions
ISIS database to DSpace IR - Batch import
- Dspace simple archive format
archive_directory/ item_000/ dublin_core.xml -- qualified Dublin Core metadata contents -- text file containing one line per filename file_1.doc -- files to be added as bitstreams to the item file_2.pdf item_001/ dublin_core.xml contents file_1.png ...
Dublin_core.xml
<dublin_core> <dcvalue element="title" qualifier="none">A Tale of Two Cities</dcvalue> <dcvalue element="date" qualifier="issued">1990</dcvalue></dublin_core> <dcvalue element="title" qualifier="alternate" language="fr" ">J'aime les Printemps</dcvalue> </dublin_core>
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20. IR Operational issues and their solutions
Copyright
Understanding the copyright policy
Keeping the printed copyright policy as best practice
Copyright not clear – Get permission
Sherpa/Romeo site-
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22. IR Operational issues and their solutions
Content organization and retrieval
DSpace provides flexible well-developed features to organize the content as well as its retrieval.
But default content organization and retrieval features require modifications…
- Browse Communities & Collections
- Presentation of Citation
- Advance search options
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26. Standard Citation?
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28. Search options
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29. Search options
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30. IR Operational issues and their solutions
Administration and workflow
Inadequate skilled human resource necessitates exclusive responsibility
Better to train and delegate some activities
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31. Evaluation and Analysis
To improve the features
Provides insight into the usage of the facility
Usage statistics in DSpace
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32. NIO Institutional Repository Visibility
Access analysis indicates that the full-text downloads are from over 100 countries
Ranked at 231 as per Cybermetrics Lab, CSIC at Madrid
30-40% downloads of these are from Academic and R&D organizations
More than 50 Academic and R&D organizations download full-texts every month in India
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33. Conclusion Open Archives help to increase visibility of research work
DSpace is a useful software in promoting open archives
This is not only needed/useful for developing countries but also for developed countries.
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34. Thank You
Thank You
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