Dr. Marion Tobler, NCP Environment Submission and Success rates

Dr. Marion Tobler, NCP Environment 2 Content  Submission with EPSS  Step by step guidance  Success rates

Dr. Marion Tobler, NCP Environment 3 Submission of a proposal

Dr. Marion Tobler, NCP Environment 4 Submission How and where do I submit the proposal? Electronic Proposal Submission Service (EPSS)  online preparation only  electronic submission via EPSS  pre-registration mandatory  continuing process

Dr. Marion Tobler, NCP Environment 5 What is the EPSS ? è EPSS = Electronic Proposals Submission System è An electronic system enabling project coordinators to prepare and submit their proposal online through the Internet using a web site accessed seamlessly from Cordis (Participant Portal in the future) or accessed directly once the participant is registered è Operating 7 days a week, operating 24 hours a day, free of charge to the participants, supporting most IT configurations, avoiding paper based submission costs and issues

Dr. Marion Tobler, NCP Environment 6 Important registrations: PIC, LEAR (Form A)  PIC = Personal identification code unique code, only one identification (eg ETH Zurich)  LEAR = Legal entity appointed representative identified by the management can view all legal and financial data online can ask for changes and corrections URF= Unique Registration Facility Internal database: verification of existance and legal status of all participants

Dr. Marion Tobler, NCP Environment 7 System configuration  A connection to the Internet the faster, the better though the system works even with dial-up connections  A screen with a 1024x768 resolution and small fonts  On-screen text size: Users should not use the font scaling option that is available with some browsers to enlarge the font size when viewing 'A forms', as this may lead to corrupted view of the forms.  Navigators supported:  Internet Explorer 6.0 and above or  Netscape Navigator 7.0 and above or  Mozilla Firefox 1.0 and above or  Opera 7.0 and above or  Mac OS X Mozilla Firefox browser for Apple Macintosh users  Safari is NOT supported (whatever the OS)  JavaScript or ActiveX controls enabled (depending on browser)  Cookies enabled browser

Dr. Marion Tobler, NCP Environment 8 Submission step by step

Dr. Marion Tobler, NCP Environment 9 The EPSS: 3 initial steps for coordinators  1. Get the PIC of your organisation  2. Register  3. Login and use EPSS

Dr. Marion Tobler, NCP Environment 10 Register in EPSS (Coordinator only)  Topic code (cf. Work Pr.)  Title  ACRONYM  Abstract  Partners  Everything can be changed later

Dr. Marion Tobler, NCP Environment 11 Login in EPSS and set-up proposal  Password sent to coordinator by mail: ◦ Username:QPZQYLAT3D ◦ PW (changed at first login):sludge2009  Coordinator needs PIC of Partners Set up  Part A: forms ◦ Keywords, abstract, Title etc ◦ Partner Institution: short name & address details ◦ Budget forms (per partner & Global)  Part B: DOWNLOAD free text template for project

Dr. Marion Tobler, NCP Environment 12 Accessing the site

Dr. Marion Tobler, NCP Environment 13 Registration with PIC

Dr. Marion Tobler, NCP Environment 14 Registration without PIC

Dr. Marion Tobler, NCP Environment 15 No PIC? Request one!  It takes 15 minutes to register an organisation and 48 hrs for the PIC to be functional.

Dr. Marion Tobler, NCP Environment 16 Part A1 – Practical advice Please pay particular attention to the verification: Fill in the fields with data. All fields on the forms are mandatory (“-“ or “0” are the values that designate the “none” or “Non applicable” value) The acronym will be used to identify your proposal efficiently in the call. It should be of no more than 20 characters (use standard Latin alphabet and numbers only; no spaces, symbols or special characters please). The same acronym should appear on each page of the part B of your proposal. Press the “Validate” button at the bottom of the form: The validation is looking for formal errors in the forms If it finds errors, it indicates which fields are wrongly filled. If all the necessary fields are filled in you will find “no validation errors” at the bottom of the form.

Dr. Marion Tobler, NCP Environment 17 Part A2.1 – Participants

Dr. Marion Tobler, NCP Environment 18 Part A2.1 – SME Participants

Dr. Marion Tobler, NCP Environment 19 Part A2.1 – Participants

Dr. Marion Tobler, NCP Environment 20 Part A3.1 – Budget

Dr. Marion Tobler, NCP Environment 21 Part B – Upload Proposal

Dr. Marion Tobler, NCP Environment 22 Part B – Successful upload If the proposal is ready you should click on “Submit NOW” and all buttons that follow in order to submit it. If not, then click on “Submit LATER” or any other of the Tabs in order to continue with its preparation.

Dr. Marion Tobler, NCP Environment 23 Part B – Formal requirements è The format of part B of a proposal (the description of the content of the proposal) for the specific call is specified in the so called “Part B Template” file. è Use exclusively PDF (“portable document format”, compatible with Adobe Acrobat version 5 or higher, with embedded fonts). è Other file formats will NOT be accepted by the system. Both commercial and free tools to convert files to PDF format are widely available on the WEB. Please note that compressed (zipped or otherwise compressed) archives will NOT be accepted (PDF is self-compressing; there is no gain in zipping). Technical problems resulting from the use of other formats may lead to your proposal being excluded. è Do not use special characters in the file name. The system will prevent you from uploading such files. è Unless otherwise specified in the call legal text, only one PDF file comprising the complete technical annex (part B) can be uploaded. Further files with annexes or additional information (company brochures, supporting documentation, reports, audio, video, multimedia etc.) will be rejected during the evaluation of the proposal.

Dr. Marion Tobler, NCP Environment 24 Part B – Annexes è For some particular actions, additional annexes can be required. In this case, you can use the Annex Upload section to locate and upload them. You should not annex any other files unless this is specifically requested in the Call Text. For the Annex content the only supported format is PDF (and XLS in specific calls). The Annex filename should not contain any special characters or spaces. It can only contain Latin letters (a-z), digits (0-9), the underscore (_), the dash (-) and the dot (.) character. The Annex filename must be different from the Part B filename. Please respect the maximum size limit of 10 MB. è In case of uploading annexes to the EPSS, please make sure that the name of the annex file is NOT identical with the name of your part B file! è Before being saved to the EPSS database, the Part B and Annex files are checked for viruses. If files are found to be infected they are rejected by the system and the user is warned.

Dr. Marion Tobler, NCP Environment 25 Main tips è The submit button disappears at 17:00:00.000, CET if you refresh the page è No special characters in file names. Stick to ‘ A-Z ’, ‘ 0-9 ’, ‘ - ’ è The system allows multiple submissions. Use the facility but do not abuse. è Do not change budgets at the last moment: this may prevent you from getting the proposal submitted on time è Do not upload the proposal at the last moment: this invalidates the previous submission è Monitor CORDIS: the two systems are independent In case of doubt, get support early: contact the EPSS help desk on or (workdays from 08:00 to 20:00)

Dr. Marion Tobler, NCP Environment 26 Success rates in Environment

Dr. Marion Tobler, NCP Environment 27 Success rate of FP7

Dr. Marion Tobler, NCP Environment 28 Environment Success Rate 0%10%20%30%40%50%60%70%80%90%100% Overall participation FundedOver thresholdBelow threshold

Dr. Marion Tobler, NCP Environment 29 Call ENV-2010 Proposal Summary Proposals submitted255 Proposals transferred into programme0 Withdrawn before deadline0 Withdrawn after deadline0 Declared ineligible: Commission12 Declared ineligible: Evaluators1 Failed one or more threshold105 Passed all thresholds % of eligible proposals passed all the thresholds

Dr. Marion Tobler, NCP Environment 30 Call FP7-ENV-2010 Coverage of topics  Last year ◦266 eligible proposals received ◦90% of topics covered ◦60 proposals selected for funding  This year ◦242 eligible proposals received ◦96% of topics covered ◦59 proposals selected for funding

Dr. Marion Tobler, NCP Environment 31 Call FP7-AFRICA-2010 Environment Theme * The funding decision depends on the outcome of the associated administrative process. TopicTitle Proposals submitted * Proposed for funding ENV The effect of environmental change on the occurrence and distribution of water related vector-borne diseases in Africa 61 ENV Early warning and forecasting systems to predict climate related drought vulnerability and risks in Africa 91 ENV Integrated management of water and natural resources in Africa 381 ENV Decentralised water supply and sanitation technologies and systems for small communities and peri- urban areas 252 ENV Water harvesting technologies in Africa 92

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