10/28/2015 San Antonio Independent School District Data Warehouse Maps/Streets Membership Demographics Assessments My Child

San Antonio Independent School District Data Warehouse What is the iDataPortal?  Reporting tool, developed internally at SAISD by Marcos Zorola  Web-based application that allows users to get reports on demand 24/7  Data is downloaded daily from Region 20 (Education Service Agency) and stored in a database server at SAISD  Downloaded data is stored in composite database tables for efficient data access  Custom reports are developed to display the data in an easy to understand and user friendly format  The SAISD Data Warehouse currently supports and maintains the iDataPortal  It has been in use since 2003  Users include Board Members, District and Campus employees, and Parents  Parent access to their children’s school information is provided via the iDataPortal My Child application Maps/Streets Membership Demographics Assessments My Child

San Antonio Independent School District Data Warehouse What’s available on iDataPortal?  Maps / Streets (Public has access)  Find out which schools serve a specified address, find all the streets and block numbers that are within a school boundary, get one way and round trip mileage by specifying a starting and destination point, and get a map of the surrounding area for a specified campus.  Membership (Restricted to authorized personnel)  Get membership and attendance, enrollment and withdrawals, mobility rates, projections, instructor teaching schedules, warning notices and court filings, and data quality reports.  Demographics (Restricted to authorized personnel)  Get student demographic summaries by local accountability subgroups filtering by program, ethnicity, age and more. Locate any student within SAISD by identification number or name and view specific information about the student.  Assessments (Restricted to authorized personnel)  View courses and/or classes, interim assessment results, item analysis, RPTE data, RPTE distribution and yearly progress reports, SDAA data, SDAA projected accountability information, TAKS data, TAKS projected accountability information, and TPRI data.  My Child (Restricted to authorized personnel and parents)  Authorize iDataPortal My Child registration applications and get campus registration instructions. Maps/Streets Membership Demographics Assessments My Child

San Antonio Independent School District Data Warehouse How to Gain Access Campus Access (Campus Employees Only):  Have your principal send an to requesting access to District Access (Non-Campus Employees Only):  Have your department head send an to requesting access to Classroom Access:  Automatic for teachers. Maps/Streets Membership Demographics Assessments My Child

San Antonio Independent School District Data Warehouse User Access Levels (Authorization)  Access Levels  Access level determines what features a user is allowed to see and use. Each user is assigned an access level when their account is created. There are four different access levels:  District – Access to student data for all SAISD campuses  Campus – Access to student data for a campus *  Classroom – Access to student data for a specific instructor  Guest – Access to non-student related features (e.g. Campus Maps) * A user may have access to more than one campus Maps/Streets Membership Demographics Assessments My Child

San Antonio Independent School District Data Warehouse To login, click the Log In/Out tab at the top of the page.

San Antonio Independent School District Data Warehouse Employee, portal, calendar and focus group information is displayed after logging in. User also have the ability of changing their password. As a security feature, passwords must be changed every 90 days. Change your password by clicking this icon. Logout by clicking this icon. Make sure you have it filtered to your campus and click apply.

San Antonio Independent School District Data Warehouse To find out which school a student will attend given the student’s address, click on the Address lookup button.

San Antonio Independent School District Data Warehouse To get membership and attendance data, click on the Membership and Attendance Query (MAQ) button.

San Antonio Independent School District Data Warehouse To get student demographics, click on the Student Demographics button.

San Antonio Independent School District Data Warehouse Select the Student List report and click on the gears button. Optionally, you can also select any additional selection criteria in the Advanced options section.

San Antonio Independent School District Data Warehouse The Data Panel is used to select the reporting fields you want in your student list report. By default, the student’s name and id fields are pre- selected. To select additional fields: Select the data category you want. Select the field from the field list. The field you selected will appear in the Reporting fields list. Once you have the fields you want in your report, click the gears button Use the Clear button to remove all of the fields from the reporting fields list, to move a field up or down the list use the Up and Down buttons, to remove a single field use the Delete button, and use the Literal button to add a word or phrase to each row of the report Use the scroll bar to move up and down the data category list

San Antonio Independent School District Data Warehouse Once the gears button is clicked, your student data report is displayed at the bottom of the page. If the report displays the student id field, the student’s id is hyperlinked and can be clicked to get additional student information.

San Antonio Independent School District Data Warehouse Optionally, the data can be downloaded instead of displayed. Once you have selected your reporting fields, check the Download data check box, select a file format (use the CSV format for Excel) and click the Download button. A dialog window will appear prompting you to open or save the file. An example of a downloaded file in CSV format opened with MS Excel

San Antonio Independent School District Data Warehouse To save a frequently selected student data report format, select all of your reporting fields, click the Save Format button, enter a short description of the format and click the OK button. To access the saved format, click the Select standard / saved formats here drop down list and select your saved format. Your saved format will be displayed in the drop down list

San Antonio Independent School District Data Warehouse Click on the Demographics tab at the top. To get information about a specific student, click on the Student Locator button

San Antonio Independent School District Data Warehouse Enter the student’s id or name and click the Search button. A table with the list of students that matched your search is displayed. To get additional student information, click on the student’s id number under the SID column. An example of the student locator screen

San Antonio Independent School District Data Warehouse The student information sheet displays demographic, attendance, class assignments, interim assessments, TAKS, SDAA, TPRI, grades, schedule, enrollment, program, and parent information. To view certain sections of the student information sheet, check the corresponding check box in the blue left hand side bar and click the Apply button. To have the system save your setting, click the Make Default button.

San Antonio Independent School District Data Warehouse This concludes the iDataPortal presentation. Questions? Maps/Streets Membership Demographics Assessments My Child