Stephenson and Associates Ltd Data Management Best Practices August 2001

Replies 13 replies from 11 companies (28 companies contacted) BHP (2), Conoco, ENI/Agip, Enterprise, ExxonMobil Marathon, Norsk Hydro, Petronas, Premier, Shell (2), Unocal

Replies Replies from 8 countries Australia, Brunei, Italy, Malaysia, Netherlands, Norway, UK, USA

Have DM objectives and goals Global Local Year work started Year work started

Measure DM effectiveness Global Local Year work started Year work started

Have DM processes, procedures + standards Global Local Year work started Early 1990’s Year work started Early 1990’s

Have defined DM roles and responsibilities Global Local Year work started Early 1990’s Year work started Early 1990’s

Have assigned DM roles and responsibilities Global Local Year work started 1980’s Year work started 1980’s

Who is responsible for DM? Global Local

Number of people directly involved in DM Global Local

Number of people indirectly involved in DM Global Local

How do resources for DM Compare? From1999 to 2000 From 2000 to 2001

How do budgets for DM Compare? From1999 to 2000 From 2000 to 2001

Size of Data Management Budget Global(USD) Local(USD)

Which Vendors? Which Vendors?

Which Tools? Which Tools?

Which Master Data Stores? Which Master Data Stores?

DM Improvements during 2000  Data gathering using internet technologies for drilling and geological data.  Integration of processes  Roll out of Oracle Energy as the standard for allocation of production data globally and the capture of related production data into Finder in all locations  Conducted the assessment and planning for implementation of corporate data management (repository) and project data management  None  Reduction/standardisation of data stores via merger

DM Improvements during 2000  Definition of information management strategy  Definition of information management organisation  Definition and implementation of information management processes, procedures and standards  Set up of an information management group, a data centre and a data help desk  Implementation of an electronic document management system  Implementation and population of a Web based data catalogue  Implementation of an Intranet Information Management Web site  Implementation of a Web based data tracking checklist system  Implementation of a Web based data management audit system

DM Improvements during 2000  Carried out a global baseline data management audit  Developed a proprietary Web portal  Implemented more Web based data retrieval tools  More extensive use of ArcView based map browsers  Positioning for future outsourcing of many data management functions  Raised Senior Management’s awareness of the criticality of data management  Established a local data management strategy Sought and received funding for data management improvements Merged and out sourced the physical data stores of two companies, 1.5 million documents, 8 km of shelf space Implemented Recall and migrated data

DM Improvements during 2000  Harmonised existing environment  Application portfolio management

DM plans for 2001  Continued integration of data and data flow streamlining  Capture and use of production data from Brown fields (existing developments that we take over from others)  Improvements to our corporate reserves data base  Finalise the standard/naming convention, policy & procedures, define the organisation to-be, install IT/Infrastructure and implement Pilot repository project  New strategy for integration of our data  Take advantage of Hosting Centres  Continued consolidation of data stores to standard products  Start global roll out of electronic document management system  Start global roll out of information management organisation

DM plans for 2001  Start global roll out of information management processes, procedures and standards  ArcIMS map front end to data and interpretations. Continued improvements in Web portal and data work flows.  Extensive outsourcing of data storage, data loading, and data application support  Closer partnerships with vendors to assist in data management and support of internal data users  Establish standardised processes and procedures  Fully documented new and refined procedures  Established data management roles and responsibilities for IT and Business Units Develop data management performance metrics tied to business activity

DM plans for 2001  Implement Documentum as master document management system, replacing 7 ‘old’ systems  Make data quality visible  Migrate to LiveLink  Introduce DSS  Create strong sub-surface data management team with dedicated focus  Continue with better applications portfolio management  Further application and data integration