Use of the Police Training Costing Model at West Mercia Police Sarah Woodward 18th September 2006

Uses Problem Solving Checks and balances Pricing The Colour of Money Evaluation Summary

Problem Solving 1 The question 8.40 a.m. 20/06/2006 Query from Call Management How much does it cost to train a call handler? We are losing too many too quickly.

Problem Solving 1 The answer 9.10 a.m. 20/6/2006 Answer from Training and Development Total budgeted cost per student for 2006/07 is £1888.

Problem Solving 2 How much does it cost to train a student officer? –IPDLP costed in subject areas e.g. Diversity, Officer Safety training, PNC, OIS –Reflects the input of other teams into IPLDP

IPLDP OT 422 Corporate induction GP 314 IPLDP induction (5 weeks) GP 315 Workphase 1 (3 weeks) GP 316 Witness Phase (6 weeks) GP 317 Workphase 2 (3 weeks) GP 318 Suspect Phase (6 weeks) GP 319 Workphase 3 (3 weeks) GP 320 General policing (6 weeks) GP 321 Workphase 4 (3 weeks)

IPLDP other unit input GP 313 Phase 2 Diversity DT 77 Basic Driving Assessment DT 138 Scene Safety GP 05 Officer Safety training IT 02 CRIMES General Enquiry User IT 01 CRIMES PC Basket IT 339 OIS Browser IT 460 IT Induction PNC Awareness (Work books in ICT Centre) OT 232 First Aid Centrex Module 2 IT 223 Airwave

Problem Solving 3 How much does operational duty cost us? –Costed time recording results cost of time spent on operational activity e.g. tactical advice by firearms officers

Problem Solving 4 How much does non training activity cost us? –assessment centres. remove the cost of activity run by Personnel in other forces - more effective comparison

Checks and Balances Actual costs 2005/06 Course numbers from training admin system Apply resources and costs Spare capacity ‘x’ section sky high!

Checks and Balances Course questionnaires but no activity for a range of related courses

Checks and Balances Check back to section’s ‘planner’ ‘Close working relationship’ Admin system circumnavigated Outcome? –HR not updated with skills –training days under reported Costing Process led to correction

Pricing Costing Model can be used to inform pricing + Direct Costs + Opportunity costs + Overheads = True Total Cost

Pricing Direct Costs include –Total staff cost Pay, NI, Pension, Allowances, CRTP, SPP, Employers Liability Insurance –Significant Equipment and assets –Hired Services Particular care needed with staff costs

Pricing Opportunity costs –Significant asset covers use of firearms range etc –But does an IT room cost the same to run as a standard class?

Pricing Overhead Rate –Use percentage overhead from costing model –Adjust for premises

The Colour of money Increase the focus on money Improve financial monitoring Its not about ticking boxes but what you discover along the way

The Colour of money 2002/03 - overspent 2003/04 - overspent 2004/05 - overspent 2005/06 - ‘planned positive variance’ Outcome: Finance dept support for new projects

Evaluation  Happy Head of Department  Happy Director of Finance  Happy Trainers (sometimes!)  Happy Customers ? Happy HMIC and Auditor - Hope so!

In Summary Use the model to….. Answer departmental /divisional queries Monitor activity Inform pricing calculations Improve financial awareness Keep Customers happy!