Business ByDesign (Case Study II) EGN 5621 Enterprise Systems Collaboration Fall, 2011

Team Based Learning 1. Each team has all roles for all business. 2. Each team has roles only for its business.

Procure-to-pay Objectives  Perform different roles within the company and understand the responsibility and authorization for each role  Communicate requirements and results of business processes to team members.  Experience and appreciate the end-to-end integration of SAP Business ByDesign –Generate demand for a product that Almika sells to its customers by creating a sales order –Use supply planning to generate a purchase proposal for the shortfall of inventory to satisfy the demand –Explore and assign a source of supply for a purchase proposal –Understand why a purchase approval is important in the procurement process –Receive goods into inventory –Learn how to process supplier invoices including appropriate approvals for payment

Procure-to-pay suggested “pre-requisites”  introduced to the business process of procure-to-pay.  assigned one or more roles required for this business process.  exposed to supply planning, procurement, invoicing and payment. Concepts:  Business tasks vs. business process  Master data  Organizational structure  Roles  Authorizations  Work centers  Approvals

Procure-to-Pay Additional Tasks: 1.Display the inventory of the product you have procured 2.What is the status of your sales order? 3.What is the Net Value of purchases from AMS Inc.? 4.Display the Balance Sheet for Almika. 5.Display the purchase history of the product you have bought.

Procure-to-Pay Conceptual Questions: 1.Where and how would you create competitive pricing from other suppliers (so that you could compare pricing) for the product you bought? 2.Explore (use the built in help and documentation) and explain one variant of the procurement process. 3.Small businesses may not have the number of employees used in this exercise. How would you combine the various roles keeping in mind the segregation of duties? 4.Would it be possible to procure a service instead of a product? If yes, how would go about it? 5.Explain the importance of approvals in the procurement process.

Order-to-Cash Objectives Perform different roles within the company and understand the responsibility and authorization for each role Communicate requirements and results of business processes to team members. Experience and appreciate the end-to-end integration of SAP Business ByDesign  Generate demand for a product that Almika sells to its customers by creating a sales order  Issue goods from inventory  Learn how to bill customer invoices

Order-to-Cash suggested “pre-requisites” Knowledge of the business process of order-to-cash Knowledge roles required for this business process. Knowledge of leads, opportunities, sales quotes and sales orders. Students should understand the concept of:  Business tasks vs. business process  Master data  Organizational structure  Roles  Authorizations  Work centers

Order-to-Cash Discussion of ATP (available-to-process) Order-to-Cash Additional Tasks: 1.Display the inventory of the product you have sold 2.What is the status of your sales order? 3.What is the Net Value of sales to Silverstar Wholesale? 4.Display the Balance Sheet for Almika. 5.Display the sales history of the product you have sold.

Scopes of Case Study

Case Study 6 Shipping and Billing 6.1 Scenario Introduction 6.2 tasks Confirm product availability and adjust customer requested delivery date Record goods and supply invoice Shipment Create customer invoice Exercises