P ORTLAND S TATE U NIVERSITY CAMPUS REC 2010 – 2011 R EC C LUB LEADER T RAINING

Winter Training Agenda 4:00-4:45 Concussion Talk by Dr. Crist of the Portland Clinic 4:45-5:15 Important Dates and Updates 5:15-5:30 Orgsync Forms 5:30-5:45 Club Constitutions- Will 5:45-6:00 Pizza and Break Time 6:10-6:20 Inventory Project Updates- David 6:20-6:30 MLK Day of Service- Rasena 6:30-7:30 RCC Budget Request Form and Budget Timeline- RCC Members / New Budget Tracking System - Cassy and Miles 7:30-7:50 Game- for Rec Club t-shirts- Peter and Jake 7:50-8:00 Rec Club Office Staffing in Spring- Sami and Peter

CAMPUS REC R EC C LUBS Concussions Dr. Crist The Portland Clinic

CAMPUS REC BEFORE YOU LEAVE Before you leave today make sure the Rec Clubs Staff has the following information: Winter Term Practice Schedules ON/OFFCampus Event Schedule: Meetings, Tournaments, Games

CAMPUS REC R EC C LUBS Important Dates 1/13/11 Party Near the Park 11-2pm 1/14/11 Leadership Transition Document due on Orgsync 1/14/11 Club Audits begin (Roster Checks, Safety Coordinator check, etc.) 1/17/11 MLK Day: Rec Club Day of Service! 1/18/11 Coaches Meeting 6:30-7:30 pm in the Rec Clubs Office 3/1/11 Deadline to submit a new club application on Orgsync

CAMPUS REC R EC C LUBS Updates Sami Faile Driver Training: Dates can be found on the Rec Clubs website as well as a list of approved drivers. Lightning Policy: We now have one! It can be found in the Rec Club Handbook. RCC Budget Policies: Have been sent out. Can also be found on the RCC webpage. Dues Reports and Payroll Expense Reports Dues: You can now pay up front again at the member services counter. Other Revenue: All other revenue must be deposited through the Rec Clubs Office. Hours for depositing will be posted. Please collect all revenue that you can when depositing to limit the amount of transactions.

CAMPUS REC R EC C LUBS Updates Sami Faile Elections for on the Rec Clubs council for 2011/2012 will happen from April 4 th -14 th. If you are interested in becoming an officer please submit a letter of intent, resume, and a short blurb on why you want to be part of the RCC. Please also submit a one paragraph bio that can be posted on the web. Applications and questions can be sent to Applications are due on March 28th and 5:00

CAMPUS REC R EC C LUBS ORGSYNC TRAVEL Orgsync Forms Peter Kramer Expenditure Request: Leaders need to look under the vendor list to see if the vendor has been used before, if not, you will need to get a W-9 form from the vendor Travel Registration Request: New lodging info. New details. Pay attention to notes and writing. The more info you have, the better. Note: Travel Packs can be dropped off at member services. You only need to schedule a time to pick up the travel pack. Vehicle Request: Plan ahead, and get your vehicles sooner. Leadership Transition: Know your leaders now. Start training. Start teaching. Ensure that your work as a club leader doesn’t get wasted. Club Calendar: Update your practice times, events, and meeting times! READ THROUGH EVERYTHING! & BE DETAILED!

CAMPUS REC Will Hutchings Rec Clubs Office Admin. Tuesday & Thursday 9:00 AM– 5:00 PM Friday 9:00 AM – 12:00 PM Club Constitution Revisions

CAMPUS REC Updated PSU Sample Constitution Available for reference

CAMPUS REC 1. Rec ClubCreates Constitution; Uploaded to Org Sync 2. RC OfficeReviews Constitution; Suggestions, Comments and Necessary Addition Notes Provided 3. Rec ClubReferences (newly update) sample constitution Notes provided used to revise accordingly Revised Constitution Ratified and returned to Will for review 2. RC OfficeReviews revised constitution & either: ~ Constitution Accepted or ~ Constitution returned to club for further revisions Constitutional Revamp Game Plan

CAMPUS REC R EC C LUB C OUNCIL Pizza and Break

CAMPUS REC R EC C LUB C OUNCIL Inventory Project Updates David Henning A-Fencing Cart B-Fencing other C-Medieval Combat D-TKD E-Kickboxing F-Ice Hockey G-Cycling H-Men's Soccer I-LAX J-Snowboard K-Split Ultimate/ Disc Golf L-Split Sailing/ Crew M-Split Dancers/ Table Tennis N-Badminton

CAMPUS REC R EC C LUB C OUNCIL Inventory Project Updates David Henning

CAMPUS REC R EC C LUB C OUNCIL Inventory Project Updates David Henning Remember, we're in Member Services space. Be courteous, patient, and don't leave a mess. Specifications of the Lockers B-F= 3'X4'X7' H-N= 3'X3'X7' Steel Wire, Roofed, Optional Shelving Best case Scenario, installed by 1/24/11 The install will happen over the weekend. Phase 2: all field sports will be moved to deep storage, Room 30. (Medieval Combat, Men's Soccer, LAX, Ultimate, Disc Golf)

MLK Day January 17, pm Sign up on OrgSync. The club that brings in the most members receives money from the Community Service Project Fund of $400. Have club members signed up by Monday January 10th CAMPUS REC

R EC C LUB C OUNCIL RCC Budget Request form, Budget Timeline, and Budget Tracking Presentation by Miles and Cassy of the RCC

CAMPUS REC R EC C LUBS Game

CAMPUS REC R EC C LUB C OUNCIL Rec Clubs Spring Staffing Sami is having a baby! Sami will be here until spring break and will return July 1 st. Peter, Jake, Will, and Izzy are filling in. This means everyone must be on top of their stuff for things to run smoothly. It is a process. Work with us so that we can work for you.