1. SPORT CLUBS POLICY TRAINING

2. Who’s in the room? Take out your phones Go to Kahoot.it
Enter the game pin
Introductions
Name
Club
One specific policy question
(if you have one)

3. What is a Sport Club? Rec Sports Perks
Student run organization
RSO status
True sport
Competitive in nature
Governed by CfLI and Rec Sports
Facility space for practice and competition
Access to motion W, Wisconsin insignia
Guidance on 1:4 ratio from Rec Sports staff
Recognition and visibility
Access to DRS, grants and funds
Vehicle access, discounts and access to state contracts
Rec Sports Perks
CfLI has over 900 student orgs and only 4 professionals to provide assistance and guidance. Rec Sports has an average 1:3 ratio, at most 1:4 ratio for liaisons to clubs for more attention and quicker response to questions and needs.
Access to $60,000 in DRS, $100,000 in equipment support and nationals support and over $5.1 million in the club endowment.
We give a lot to clubs, expect a lot in return. The rest of this presentation highlights the expectations and requirements for clubs to remain in our program.

4. What’s on WIN? Win.wisc.edu Club page Club roster, add request
Club member consent form
Club supplemental health form
Sport Clubs page
invite request
Forms
Required submissions
Requests for funds, travel
Self reports
Documents
Handbook and training modules
Council meeting minutes
Templates and PDFs
Talk about how they get access, how they approve members to the roster, how the approve member consent forms
Show them sport club page, documents and forms, mention 2 step processes

5. Organizational Health
Officer role
Tough but fair
Good of many over few
Ultimately responsibility falls to you
Officer transition
Where most strong clubs stumble
Need for overlapping leadership
Plan for training, passing of knowledge
Selection
Compliance
Every club can do the bare minimum, what separates yours?
Priority points importance
Organizational Excellence Scorecard
One bad apple can ruin the bunch, make sure you make the tough decisions for the good of the club.
One club behaving badly on a trip can lose travelling privileges for all clubs. The chancellor views all clubs as one. If one club has issues, all clubs have issues.

6. Organizational Excellence Scorecard
3 Tiers of Organizational Health
Tier 1: Noncompliant~1%
Will enter lifesaving mode and go through the audit process to identify weaknesses and room for improvement, placed on probation
Has one academic year to become compliant
Tier 2: Compliance and overall healthy ~95%
Tier 3: Organizational Elite ~4%
Ability to draft prime time practice space during facility crunch
$500 in additional DRS from Executive Board allocations
Competitive Sports will offset 10% off stock Under Armour apparel club purchase from Kollegetown
Scorecard available on Sport Clubs WIN page under Documents
Clubs and liaison works together each month to track progress
Piloting program this year. Replaces merit fund for rewarding clubs that go above and beyond

7. Travelling and Hosting
To Travel
Travel Request Form
Accurate travel roster
Members with both forms completed
Representing UW and Rec Sports
Overnight stays
Reimbursement
Post Event Summary
To Host
Special Event Request Form
Meet with Comp. Sports Staff
Event planning
Communication
Day of expectations
Comp. Sports Supervisors
Facility use
Emphasize every step in the process must be completed on time for points. A club can travel 20 times but if they never remember their post event summary they won’t get any priority points.

8. Travel Reimbursements
Hotels
Can reimburse or book on behalf of the club
To receive reimbursement, clubs must book through hotel site
No Expedia, Travelocity, Orbitz, etc
Must provide receipts with itemization, room assignments and business contact info
No reimbursements for expenses older than 30 days
Rental vehicles
Can only reimburse Authorized Drivers for vehicle/gas/tolls
Must provide receipts

9. Monthly Meetings Only as useful as you and the liaison make them!
Preparing an agenda
Q&A prep
OE Scorecard tracking
Financial tracking
Priority Points
Monthly focus
Officer transition
Budget prep
Travel and hosting help

10. Rec Sports Services AT Services Jerod Keene
UHS, appointments and drop in clinic hours
Event coverage
Financial Services
Meetings for reimbursement processing, booking travel, purchasing equipment with internal funds
Review, edits and submission of VHH grants
Support Funds
Competitive Sports Office
Club Liaisons
Equipment rental
General questions and help
Jerod hours in CoSpo, will advertise his UHS hours on WIN soon
CoSpo office open 9-6 M-F, clubs travelling need to pick up materials on Friday, weekends office is closed

11. QUESTIONS?