Improving MPG, effective fuel reduction: Getting from here to there with less

Key Components to Save Fuel Components  Culture  SWOT Analysis  Environmental Scan  Specific Strategies  Managing the Results

Component Number One….. Culture for Change  Identify what your Transportation Vision is on Fuel Conservation and shape the path to where you want to be in 1 year, 3 years, 5 years.

Although Sustainability covers many different areas of conservation, the largest by far for Transportation is fuel. Reduction of fuel reduces 22.2 lbs of carbon for every gallon not burned. Biodiesel integration, CNG, Propane, idling policies and overall department policies contribute to a sustainability policy that makes us good stewards of the environment. Environmental report cards should be in place to evaluate your practices and measures against other national entities and federal standards. Bids should have a sustainability element that is a weighted measure in bid evaluations. Sustainability

SWOT Analysis Component Number Two…..

Sustainability Strengths Idle time reduction Fuel efficiencies through new bus technology Use of biodiesel Recycle Program Waste material management Weaknesses Employee driving behavior White fleet program Biodiesel consistency

Sustainability Opportunities Expansion of biodiesel Alternative fueled vehicles Reduce size of fleet Create more car pool opportunities Threats Cost of biodiesel Cost of alternative fuel equipment Lack of recycled material resources Hazardous spills

Environmental Scan Component Number Three…..

Agencies Compared FAPT Fleet - Survey

FAPT Fleet Survey District Buses Owned Buses OperatedSpare Ratio Out of Service Percentage Mechanic/b us Ratio to One Alternative Fuels - Bus Alternative Fuels - White Fleet Purchase/Le ase White Fleet Centralized Fleet Program White Fleet Replacemen t Program Cell-based GPS Orange %4.7%22BioDieselNoPurchaseNo Hernando %5.0%21Propane PurchaseNoYesNo Okeechobee754935%5.0%18.75No N/AYesNo Calhoun412344%5.0%13.7No PurchaseYesNo Gulf302130%5.0%10No PurchaseN/AYesNo Volusia %8.0%17BioDieselNoPurchaseNoYes Clay %7.5%27No PurchaseYes No Okaloosa %5.0%13No N/ANo Osceola %1.0%30No N/aYesNo St. Johns %5.2%27.6No PurchaseYes No Gadsden857512%2.0%14.2No PurchaseNoYes Brevard %8.0%25No PurchaseYes No Flagler %6.0%26No PurchaseYes Palm Beach %11.0%20NoHybridPurchaseYes

Specific Strategies Idling Deadhead miles Driving habits Alternative fuel Fuel efficiency with newer buses Strategy Maps Component Number Four…..

Idling Policy FACHeavy-Duty Vehicle Idling Reduction. – Repealed (1) Applicability. This rule applies to any heavy-duty diesel engine powered motor vehicle. For the purposes of this rule: (a) Heavy-duty diesel engine powered motor vehicle means a motor vehicle: 1. With a gross vehicle weight rating equal to or greater than 8,500 pounds; 2. Used on roads for the transportation of passengers or freight; and 3. Serving a commercial, governmental, or public purpose. (b) Gross vehicle weight rating means the value specified by the manufacturer as the maximum design loaded weight of a single vehicle. (2) Requirement. Owners or operators of heavy-duty diesel engine powered motor vehicles are prohibited from idling for more than five consecutive minutes. Idling is the continuous operation of a vehicle’s main drive engine while the vehicle is stopped. (3) Exemptions. The idling restriction of subsection (2), F.A.C., shall not apply: (a) To idling while stopped for traffic conditions over which the driver has no control, including being stopped for an official traffic control device or signal, in a line of traffic, at a railroad crossing, at a construction zone, or at the direction of law enforcement; (b) To idling of buses 10 minutes prior to passenger loading and when passengers are onboard if needed for passenger comfort; (c) To idling of an armored vehicle in which a person remains inside the vehicle while guarding the contents of the vehicle or while the vehicle is being loaded or unloaded. (d) If idling is necessary for a police, fire, ambulance, public safety, military, or other vehicle being used in an emergency or training capacity; (e) If idling is necessary to verify that the vehicle is in safe operating condition as required by law and that all equipment is in good working order, either as part of a daily vehicle inspection or as otherwise needed, provided that engine idling is mandatory for such verification; (f) If idling is necessary to accomplish work for which the vehicle was designed, other than propulsion, for example: collecting solid waste or recyclable material; controlling cargo temperature; or operating a lift, crane, pump, drill, hoist, mixer, or other auxiliary equipment other than a heater or air conditioner; (g) If idling is necessary to operate defrosters, heaters, air conditioners, or other equipment to prevent a safety or health emergency, but not solely for the comfort of the driver; (h) To idling while the driver is sleeping or resting in a sleeper berth. This exemption expires at midnight September 30, Specific Authority FS. Law Implemented , FS. History–New

OCPS Transportation Services Operating Procedure No. 110 June 2012 VEHICLE START UP, IDLING AND SHUT DOWN PURPOSE: To ensure the proper procedures to conserve fuel and when starting, idling or shutting down a school bus. PROCEDURE: 1. Buses will always be driven at a safe speed and never in excess of the legally posted speed limit or not more than 55 miles per hour, i.e., State Statute Avoid sudden starts and stops at all times. 3. Buses are not to sit running with A/C on. Shut off engine while waiting. Do not let engine idle for extended periods of time. Start buses and turn on the A/C when students are loaded and bus is leaving the school. 4. Complete an Operator’s Defect Report (TS-1) and report to the appropriate garage when the bus engine is not running properly. 5. All diesel engines must be cooled down for two to three minutes by idling the engine.

Cost Reduction Strategy: Reduction of Idle Time On Buses Approach: 12 area managers will monitor weekly kpi’s on idle time to ensure 5 minute thresholds per bus are adhered to. Outcome: minutes per day reduction based on diesel at $ 4.00 per gallon. Staff & Other Investment Required: N/A Estimated Cost Reduction: $ 163,620 Results: Strategy was altered to include idling, bio-diesel and fuel economy. As of 5/31/13, a total cost avoidance of $490,871 for diesel fuel has been achieved. 138, gallons at $ 3.56 per gallon. A total of Metric Tons of Carbon has been reduced as well.

Deadhead Miles Miles and hours that a vehicle travels when out of revenue service. This includes leaving and returning to the garage, changing routes, etc., and when there is no reasonable expectation of carrying revenue passengers. However, it does not include charter service, school bus service, operator training, maintenance training, etc. For non- scheduled, non-fixed-route service (demand responsive), deadhead mileage also includes the travel between the dispatching point and passenger pick-up or drop-off. Bureau of Transportation StatisticsBureau of Transportation Statistics.

Driving Habits Hard Braking Fast Acceleration Aggressive Driving Behavior Accelerating to Run Red Lights

Alternative Fuel Biodiesel CNG Propane White Fleet Hybrid Fuel Additive

Newer Technologies New Buses deliver higher fuel economy – from 2 to 4 mpg. A new bus gaining 4 mpg over 10 years could save 1700 gals of diesel fuel. That equates to 37,740 lbs of carbon reduction.

Department Name | Owner District GoalStrategic ObjectivePlanned Outcome Long-Term Target Timeline Efficient Operations Reduce Environmental Impact of Transportation Services Transportation will reduce the amount of pollutants produced and increase the amount of waste recycled. That all purchases, bids, RFP’s will contain a quantifiable sustainability component. Target Goals per year Goal Goal Goal Goal Goal Reduce idling by 10 minutes per day per bus; net result of diesel avoidance of 27,180 gals with a carbon reduction of 269 metric tons. 108 newer technology buses will avoid 546,48 gallons per day of diesel fuel; net result of diesel fuel avoidance of 98,366 gallons with a carbon reduction of 975 metric tons, Reduce idling by 10 minutes per day per bus; net result of diesel avoidance of 27,180 gals with a carbon reduction of 269 metric tons. 108 newer technology buses will avoid 546,48 gallons per day of diesel fuel; net result of diesel fuel avoidance of 98,366 gallons with a carbon reduction of 975 metric tons, Reduce idling by 10 minutes per day per bus; net result of diesel avoidance of 27,180 gals with a carbon reduction of 269 metric tons. 108 newer technology buses will avoid 546,48 gallons per day of diesel fuel; net result of diesel fuel avoidance of 98,366 gallons with a carbon reduction of 975 metric tons, Reduce idling by 10 minutes per day per bus; net result of diesel avoidance of 27,180 gals with a carbon reduction of 269 metric tons. 108 newer technology buses will avoid 546,48 gallons per day of diesel fuel; net result of diesel fuel avoidance of 98,366 gallons with a carbon reduction of 975 metric tons, Reduce idling by 10 minutes per day per bus; net result of diesel avoidance of 27,180 gals with a carbon reduction of 269 metric tons. 108 newer technology buses will avoid 546,48 gallons per day of diesel fuel; net result of diesel fuel avoidance of 98,366 gallons with a carbon reduction of 975 metric tons,

Strategic Details Department Data Management Environmental Scan Supporting Function or Program Individual Goals for Function/ProgramData SourceMeasure Comparative / Competitive Source Competitive / Comparative Benchmark Reduce Idling Time Minimize excessive idling on buses to reduce diesel usage – 10 minutes per day per bus. GPS / Scorecard468.7OCPS – Previous year Boidiesel Decrease amount of fossil fuel, continue to utilize biodiesel as market and price allows EJWard / Scorecard53,399.7 GalsOCPS 4,334 Gals – Previous year Capital Replacement Plan for Buses Amount of Diesel avoided with newer buses through higher fuel economy. SAP / Scorecard108 UnitsOCPS108 Units – 10% Recycled Material Increase the amount of the recycled material collected. Environmental153,169 lbsOCPS 350,480 lbs – Previous year Waste Material Reduce the amount of waste material created. Environmental 100 lbsOCPS 823 lbs – Previous year

Managing the Results Component Number Five…..

ScoreCards

Closing There is no silver bullet. Fuel reduction from the Administrative Leader to the Front Line Employee, has to be a change of culture. How do you manage deadhead miles or dry runs. Where are your buses parked in relation to the route, maintenance or fueling location. What is your idling policy and how do you enforce it. How do you communicate with front line staff to create a culture of conserving resources. What tangible benefits do you see as a leader and how do you set the vision for the organization.