XP Practical OpenOffice.org Chapter 8 1 Creating a Presentation

XP Practical OpenOffice.org Chapter 8 2 What’s Inside and on the CD?  Essentials of creating presentations with OpenOffice.org Impress Provides set of tools to script, organize, and display a presentation Consists of slides, each of which contains objects such as titles, items in a bulleted list, graphics, and charts  Good graphic design makes slides visually compelling and presentations easy to understand Avoid clutter and unnecessary graphical elements

XP Practical OpenOffice.org Chapter 8 3 What’s Inside and on the CD? (continued)  Slides can be: Presented with a computer and projection device Printed on transparent sheets for use with an overhead projector Printed on paper for handouts Converted to Web pages for display on the Internet

XP Practical OpenOffice.org Chapter 8 4 How do I create a presentation?  Select a presentation background Collection of professionally selected slide color schemes, fonts, graphic accents, and background colors  Use a template to select presentation type, style, and title for each slide  Save frequently

XP Practical OpenOffice.org Chapter 8 5 How do I create a presentation? (continued)

XP Practical OpenOffice.org Chapter 8 6 What’s in the Impress window?  Several work areas, called panes Slides Pane (left pane) Current slide (middle pane) Tasks Pane (right pane)

XP Practical OpenOffice.org Chapter 8 7 What’s in the Impress window? (continued)

XP Practical OpenOffice.org Chapter 8 8 How do I create a presentation? (continued) To select other layouts  Use Layouts Task Pane To change the template  Click Slide Design button on Presentation toolbar  Click Load to view available templates and backgrounds To change the background color  Click Format, Page  Choose color from Fill area on Background tab, then click OK  Click Yes to apply change to all slides  Click No to apply only to current slide

XP Practical OpenOffice.org Chapter 8 9 How do I add a slide?  Click Slide button to display Tasks Pane Gives you a choice of slide layouts Includes thumbnail sketches of each slide type  Each design template has its own Title Slide layout (or use Title Only layout or Blank Slide for first slide)  Resize placeholders by using object’s sizing handles

XP Practical OpenOffice.org Chapter 8 10 How do I add a slide? (continued)

XP Practical OpenOffice.org Chapter 8 11 How do I add a bulleted list?  Use one of the title and text layouts Title, Text Title, Text, Object

XP Practical OpenOffice.org Chapter 8 12 How do I add a bulleted list? (continued)

XP Practical OpenOffice.org Chapter 8 13 How do I add a bulleted list? (continued) To remove bullets  Use Bullets On/Off button, or  Press Backspace key To create a numbered list  Select list, click Format on menu bar  Click Bullets and Numbering  Select a style from Numbering tab, then click OK To create sub-bullets  Use Demote button on Text Formatting toolbar

XP Practical OpenOffice.org Chapter 8 14 How do I add a graphic?  Select a slide layout from Layouts Task Pane that includes a placeholder for a graphic  Replace graphic placeholder with desired graphic Double-click placeholder Navigate to desired graphic in Insert picture dialog box Click Open button

XP Practical OpenOffice.org Chapter 8 15 How do I add a graphic? (continued)

XP Practical OpenOffice.org Chapter 8 16 How do I add a graphic? (continued) To delete a graphic  Press Delete key To insert a graphic into any slide layout  Click Insert on menu bar, point to Picture  Click From File  Select graphic, click Open  Use sizing handles to position and size graphic

XP Practical OpenOffice.org Chapter 8 17 How do I add a chart?  Several slide layouts contain chart placeholders Bar chart Line chart Pie chart  Chart placeholder includes sample data, which you change to reflect your data

XP Practical OpenOffice.org Chapter 8 18 How do I add a chart? (continued)

XP Practical OpenOffice.org Chapter 8 19 How do I add a chart? (continued) To change sample data  Click each cell containing sample data and replace it with your own labels or numbers To delete sample data  Select cells, press Delete key

XP Practical OpenOffice.org Chapter 8 20 How do I add a chart? (continued) To move data  Select cells, right-click to display shortcut menu  Click Cut, then right-click cell where you want to move data  Click Paste from shortcut menu To insert a row or column  Click cell where you want to insert  Click Insert Row button/Insert Column button on toolbar

XP Practical OpenOffice.org Chapter 8 21 How do I add a table?  Select a slide layout from Layouts Task Pane that includes a placeholder for a table  Enter your own data into rows and columns of the table

XP Practical OpenOffice.org Chapter 8 22 How do I add a table? (continued)

XP Practical OpenOffice.org Chapter 8 23 How do I add a table? (continued) To format borders, add color shading, and adjust text alignment  Use buttons on toolbars, or  Use options in Format Cells dialog box To add text to a cell  Click inside cell, type text

XP Practical OpenOffice.org Chapter 8 24 How do I add a table? (continued) To add a graphic to a cell  Click the cell, click Insert on Standard menu bar  Point to Picture, then click From File  With Insert Picture dialog box open, navigate to desired graphic, click Open To adjust height or width of cells  Position pointer over column or row header so that the shape changes  Drag the dividing line to correct position

XP Practical OpenOffice.org Chapter 8 25 How do I view a slide show?  Move to first slide, then switch to Slide Show view

XP Practical OpenOffice.org Chapter 8 26 How do I view a slide show? (continued)

XP Practical OpenOffice.org Chapter 8 27 How do I view a slide show? (continued) To display next slide or next bullet  Press left mouse button  Press N key  Press right-arrow key To display previous slide or previous bullet  Press right mouse button  Press P key  Press left-arrow key To cancel slide show  Press Esc key

XP Practical OpenOffice.org Chapter 8 28 Summary  Creating a presentation  Adding a slide  Adding bulleted lists, graphics, charts, and tables  Viewing a slide show