JOHN BURTON FOUNDATION THP-Plus Participant Tracking System Reporting Functions Online Webinar – April 8, 2009 Presented by Michele Byrnes and Reed Connell, John Burton Foundation Call-in phone number for live audio: Access code: PIN will be provided after you log into webinar

Webinar technical details Call-in phone number for live audio: Access code: Audio PIN will be shown after you join the web seminar To submit live questions, click on the “Question and Answer” arrow on your screen, type your question, and click “Send.”

Outline of presentation System overview Data entry timeline Reports functions overview Administrative reports Participant reports Questions?

Overview of the THP-Plus participant tracking system Web-based database developed by the John Burton Foundation in close consultation with CDSS, counties, and providers Security and privacy features Collects participant-level demographic and outcome data at program entrance, quarterly intervals, program exit, and follow-up 938 participants in 43 programs in 26 counties in tracking system; additional 500+ in ETO

Getting started Use agreement must be signed and returned to John Burton Foundation Users must participate in a system training (available at Counties and providers receive one password-protected login per agency

Security and Privacy: User safeguards Maintain secrecy of your login and password Log off when your session is complete Keep computers updated with antivirus software and software updates/security patches

Data Entry Information is based on the point in time of program enrollment, end of quarter, program exit, and follow-up data collection Quarterly reporting dates: –September 30 –December 31 –March 31 –June 30 Data entry completed by 15 th of the month after quarter

Reports Function Two types of reports: administrative and participant Administrative Reports –Manage timely data entry process –Access list of active participants and case managers

Reports Function (continued) Participant reports: –Capture snapshot data at entrance and at end of each quarter –Compare program data to statewide averages –Analyze program progress –Export full participant data for detailed analysis

Questions?

Summary reports demonstration

Administrative Reports Questions?

Participant Reports Questions?

Next steps and project updates 1.Continue to enter data on entering and exiting participants 2.Enter quarterly data by 4/15/09 3.Statewide analysis will be conducted this spring 4.THP-Plus Institute July 28, 2009

Training and support 1.“Get Help” option available 2.User manual on websitewww.thpplus.org 3.Contact the John Burton Foundation at (415) or

Questions or comments? Enter questions on your screen now by clicking the “Question and Answer” arrow, typing your question, and clicking “Send.” Or direct later questions or comments to: Michele Byrnes (415) Reed Connell (415)