33 CHAPTER General- Purpose APPLICATION SOFTWARE

© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved. 3-2 Competencies Discuss common features of most software applications Discuss word processors and word processing features Describe spreadsheets and spreadsheet features

© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved. 3-3 Competencies cont. Discuss database management systems Describe presentation graphics Discuss integrated software Describe ways to share data between applications

© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved. 3-4 Application Software Basic applications Called general-purpose or productivity applications Common types Word processors Spreadsheets Database management systems Presentation graphics Specialized applications ( graphics programs, audio, video editors, multimedia

© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved. 3-5 Common Features Graphical User Interface (GUI) – graphical elements called icons Windows Contain document, program message Menus Toolbars Help Note: DOS

© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved. 3-6 Toolbars Commonly used commands Contain shortcuts Most common Standard Formatting OpenSavePrint

© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved. 3-7 Web Based Applications Access to applications stored on web sites Application service providers (ASP) Special sites Allows access to Web-based applications

© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved. 3-8 For application to be used a copy of the program is read into the memory. Special website ASP allow access to their applications programs. To use the web based application connect to the ASP.copy the application to the memory.

© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved. 3-9

© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved. 3-10

© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved. 3-11

© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved. 3-12

© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved Word Processors Used to create text-based documents Memos, letters, and faxes Newsletters, manuals, and brochures Three most widely used word processing programs Microsoft Word Corel WordPerfect Lotus WordPro Homework 1

© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved Word Processor Features Word Wrap Editing Thesaurus (glossary) Spelling and grammar checkers Find and Replace Formatting Font and font sizing Character effects Bulleted and numbered lists bold italics colors size

© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved Creating a Report Header and Footer Footnote and references Insert  reference  Table

© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved Spreadsheets Programs that manipulate numeric data Three most widely used spreadsheet programs Microsoft Excel Corel Quattro Pro Lotus 1-2-3

© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved What is Quattro Pro ? Corel's spreadsheet program. Part of Corel's WordPerfect Office suite.

© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved Lotus is an integrated software package capable of performing three specific functions: Electronic Spreadsheet/Worksheet-This function performs calculations and analysis of numerical data. Database Management-This function lets you manage great amounts of information and perform queries that can sort and extract the required information. Graphics-This function allows the user to represent the data analyzed in a pictorial fashion that makes the data easier to understand and analyze

© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved Spreadsheet Features Workbook files ( one or more worksheet) Worksheets Formulas Functions Analytical graphs or charts

© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved Creating a Sales Forecast

© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved Creating a Chart

© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved Database Management Systems DBMS ( Database Manager, relational DB) A collection of related data Sets up a structure for data storage Three most widely used database programs Microsoft Access Corel Paradox Lotus Approach

© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved Corel Paradox Lotus Approach

© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved Database Features Data is organized into related Tables Records (row- all data of the person, action) Fields (column- fields of data, country, P.O.box) Data value Record sorting Queries ( request for specific data contained in a database in one or more tables) Forms ( reflect the contents for one record in a table) Reports

© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved Creating a Database

© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved Creating a Query

© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved Presentation Graphics Programs that create visually interesting presentations Three most widely used presentation programs Microsoft PowerPoint Corel Presentations Lotus Freelance Graphics

© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved Corel Presentations

© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved Lotus Freelance Graphics

© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved Presentation Graphics Features Slides Design templates Special effects AutoContent wizard

© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved Creating a Presentation

© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved Integrated Packages A single program that provides the functionality of a widely used program Popular with many home users Classified as personal or home software Advantages are cost and simplicity Disadvantages are limited functions Popular packages are Microsoft Works & Apple Works

© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved Microsoft WorksApple Works

© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved Software Suites Collection of separate application programs sold as a group Four types of suites Productivity suite ( business suite, word, presenation, lotus smart suite Personal suite ( Microsoft work suite fig 3.17 ) Specialized suite( graphic suite- chapter 4) Utility suite (Norton system chapter 5)

© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved Sharing Data Between Applications Copy and paste Object linking and embedding (OLE) Powerful and useful features Connects separate applications Supports sharing and exchanging files

© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved Object Linking A link is made from the source file to the destination file Use when you want the destination document to contain the most updated data

© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved Object Embedding Object from the source file is embedded in the destination document Object becomes part of the destination document Changes made to the embedded object not reflected in the original source file

© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved A Look to the Future Web-Based Application Software Use the Web to connect to an application service provider No programs to install Allows for a simpler and cheaper computing system

© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved Key Terms analytical graph (70) application service providers (asp)(63) application software(62) AutoContent wizard (77) basic applications (62) bulleted list (66) business suite (80) button (62) cell (69) character effects (66) chart (70) column (69) database (74) database management system (DBMS) (74) database manager (74) destination file (81)

© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved Key Terms dialog box (62) document (66) drop-down menu (62) editing (66) field (74) find and replace (66) font (66) font size (66) form (74) format (66) formula (69) function (69) general-purpose applications (62) grammar checker (66) graphical user interface (GUI) (62) Help (62) home software (79) home suite (80)

© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved Key Terms icons (62) integrated package (79) label (69) master slide (77) menu (62) menu bar (62) numbered list (66) numeric entry (69) object embedding (81) object linking (81) object linking and embedding (OLE) (81) personal software (79) personal suite (80) pointer (62) presentation graphic (77) productivity applications (62) productivity suite (80)

© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved Key Terms pull-down menu (62) query (74) range (70) recalculation (70) record (74) relational database (74) report (74) row (69) sheet (69) slide (77) software suite (80) sort (74) source file (81) special-purpose application (62) specialized applications (62) specialized suite (80) spelling checker (66)

© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved Key Terms spread sheet (69) standard toolbar (62) system software (62) table (74) text entry (69) thesaurus (66) toolbar (62) user interface (62) utility suite (80) Web-based application (63) what-if analysis (70) window (62) word processor (69) word wrap (66) workbook file (69) worksheet (69)

© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved FAQs What is a graphical user interface? What are the advantages of using a web-based application? What kind of documents can I create with a word processing program? What is the difference between a spreadsheet and a worksheet? What is a relational database?

© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved Discussion Questions What are the major differences between a spreadsheet and a database? Discuss the features you can use to enhance a presentation. Why are integrated packages popular? Why not use a software suite? Discuss. Describe the two methods for sharing data between applications.

© 2005 The McGraw-Hill Companies, Inc. All Rights Reserved. Fill the table Interface UserToolbarsApplication Name Corel WordPerfect Lotus WordPro 3-46