1. General-Purpose APPLICATION SOFTWARE
The microcomputer can help you do many things – think of it as an electronic tool
The right kind of software is needed

2. Competencies Discuss common features of most software applications
Discuss word processors and word processing features
Describe spreadsheets and spreadsheet features

3. Competencies cont. Discuss database management systems
Describe presentation graphics
Discuss integrated software
Describe ways to share data between applications

4. Application Software Basic applications Specialized applications
Called general-purpose or productivity applications
Common types
Word processors
Spreadsheets
Database management systems
Presentation graphics
Specialized applications
Use the application for which it was designed: if you want to process text, use word
If need to sort information, use database rather than spreadsheet
Can create publications with Word; but presentation software and desktop publishing software are designed to do this type of task easier
Specialized Applications
Called special purpose applications
Common types
Graphics
Audio/video editors
Multimedia creation
Web authoring

5. Common Features Graphical User Interface (GUI) Windows Menus Toolbars
Help
Common features of software
User interface
GUI – graphical user interface
Mouse and pointer
Window
Menus
Pull-down or drop down menu bars
Toolbars
Buttons
Standard toolbars

6. Toolbars Commonly used commands Contain shortcuts Most common Standard
Formatting
Open
Save
Print
Review the common toolbar commands with students
Open
File
Save
Save As
Print

7. Web Based Applications
Access to applications stored on web sites
Application service providers (ASP)
Special sites
Allows access to Web-based applications
Web Based Applications
Special sites called application service providers (ASPs) allow access to their application programs
ASP – Application Service Provider
Pay for actual use
Only when accessed and used
Eliminates need to upgrade

8. Word Processors Used to create text-based documents
Memos, letters, and faxes
Newsletters, manuals, and brochures
Three most widely used word processing programs
Microsoft Word
Corel WordPerfect
Lotus WordPro
One of the most flexible and widely used software tools
One of the first programs used by PC end-users
Used by most end-users

9. Word Processor Features
Word Wrap
Editing
Thesaurus
Spelling and grammar checkers
Find and Replace
Formatting
Font and font sizing
Character effects
Bulleted and numbered lists
italics
size
bold
Word wrap – automatically moves text to new line when prior line is full
Enter overrides and starts new line
Incorrect spelling is identified and alternatives offered
Identifies poor grammar and makes suggestions
Quickly locate with search or find commands
Automatic update of word(s) found with new word
colors

10. Creating a Report Report features AutoCorrect Footnote
Header or footer
Captions and cross references
Tables

11. Spreadsheets Programs that manipulate numeric data
Three most widely used spreadsheet programs
Microsoft Excel
Corel Quattro Pro
Lotus 1-2-3
Analyzes and graphs numeric daa such as budgets and financial reports
Electronic worksheet used to organize, manipulate and graph data; also known as worksheets
Consist of grid of numbered rows and columns

12. Spreadsheet Features Workbook files Worksheets Formulas Functions
Analytical graphs or charts
What if Analysis
Values are numbers used for calculations; labels are letters, numbers, or symbols used to represent text (social security number, phone number)
Formulas are calculations user creates
Functions are predefined formulas created by spreadsheet
What if
allows user to create different scenarios for different results
probably one of the most powerful tools of spreadsheet

13. Creating a Sales Forecast
Features
Worksheets
Text entries
Functions
Cells
Formulas

14. Creating a Chart Features Titling – makes the chart easier to read
Chart types
Chart – is based on a worksheet
Data labels
Legend

15. Database Management Systems DBMS
A collection of related data
Sets up a structure for data storage
Three most widely used database programs
Microsoft Access
Corel Paradox
Lotus Approach
Establishes a structure for data storage, usually relational using related tables, so related data can be easily retrieved; also known as DBMS (database managements systems)
Can edit, retrieve, and display in different formats (reports or forms)
Most popular are Microsoft Access, Corel Paradox, Lotus Approach
Relational databases organize data into fields, records, tables and databases
Tables can be linked by a key field, one that is common to both the tables in question

16. Database Features Tables Record sorting Queries Forms Reports Records
Fields
Record sorting
Queries
Forms
Reports
Emphasize the structure of the database – the smallest to largest part of DBMS
Relate to telephone book (yellow and white pages represent tables; entries in each represent fields)
Parts catalog
Flight schedules
Locate and display - ability to quickly locate records based on various criteria
Sort and analyze - rearranging or computation based on various criteria
Program Control languages - allow sophisticated users to communicate with mainframe databases

17. Creating a Database The first step is to plan the database Features
Primary key
Fields
Record
Table
Form

18. Creating a Query Features Query
Joined – tables are linked by a common field
Criteria
Sorts
Report

19. Presentation Graphics
Programs that create visually interesting presentations
Three most widely used presentation programs
Microsoft PowerPoint
Corel Presentations
Lotus Freelance Graphics
Creates interesting and professional presentation
Features
slides
wizards
color schemes
slide layouts
special effects
design templates
master slides
Combines variety of visual objects to present attractive, professional presentations
Helps to keep presenter organized

20. Presentation Graphics Features
Slides
Design templates
Special effects
AutoContent wizard
Professionally designed templates and conceived color schemes and styles
Animations add special visual and sound effects
Delivery can be slides, transparencies, or handouts
Slide show – actual presentation to audience
Speaker notes – along with a picture of each slide, the audience receives a “notes” area to the right of each slide on which they can take notes as you give your presentation
Speaker can have notes on slides that is hidden from the viewer
Link parts of your presentation to another application or another part of your presentation or even to the Web.

21. Creating a Presentation
Presentation style
Autocontent wizard
Templates
Design templates
Master slide
Special effects

22. Integrated Packages
A single program that provides the functionality of a widely used program
Popular with many home users
Classified as personal or home software
Advantages are cost and simplicity
Disadvantages are limited functions
Popular packages are Microsoft Works & Apple Works
Integrated packages provide the functionality of several separate application programs within a single program
Known as personal or home software
Provides limited capability at a lower costs
Advantages are cost and simplicity

23. Software Suites
Collection of separate application programs sold as a group
Four types of suites
Productivity suite
Personal suite
Specialized suite
Utility suite
A collection of separate applications bundled and sold as a group that share information between applications
Less expensive than individual applications; but more expensive than integrated packages

24. Sharing Data Between Applications
Copy and paste
Object linking and embedding (OLE)
Powerful and useful features
Connects separate applications
Supports sharing and exchanging files
Ways to share data
Many times it is convenient to share data between applications
Object linking - a feature that makes it easy to dynamically share and exchange information between applications
Source file – copy is inserted in another file called the destination file
Destination file – file receiving the object
Object embedding – the object from the source file is embedded or added to the destination document
Becomes part of the destination document
Changes made to the embedded object is not reflected in the original source file

25. Object Linking
A link is made from the source file to the destination file
Use when you want the destination document to contain the most updated data
Object Linking
Allows sharing of objects between files – have object in both source and destination applications
Can automatically update data from one app to another with proper link

26. Object Embedding
Object from the source file is embedded in the destination document
Object becomes part of the destination document
Changes made to the embedded object not reflected in the original source file
Object Embedding
Added to a destination document where you can modify without altering original (source) document
Files are not linked, so update in destination doesn’t affect source document
Object in embedded app has look and feel of source application
Can run the embedded file from the destination document

27. A Look to the Future Web-Based Application Software
Use the Web to connect to an application service provider
No programs to install
Allows for a simpler and cheaper computing system
Can use the Web t connect to an ASP and use their software
Others do all the administrative work

28. FAQs What is a graphical user interface?
What are the advantages of using a web-based application?
What kind of documents can I create with a word processing program?
What is the difference between a spreadsheet and a worksheet?
What is a relational database?

29. Discussion Questions
What are the major differences between a spreadsheet and a database?
Discuss the features you can use to enhance a presentation.
Why are integrated packages popular? Why not use a software suite? Discuss.
Describe the two methods for sharing data between applications.