Address Publication, Team Meeting, Frascati, 2005, J. Poole 1JACoWJACoW The Problem Many conferences, EPAC included, have included the addresses of participants and authors in their proceedings.  16 of the 27 conferences since 1995 have published addresses of participants and in one case they are in HTML. There have been a couple of complaints about this. Search engines like Google can find these and so can other people who might use the addresses for spamming. Should we continue this practice or should we make it a guideline that proceedings should not contain addresses ?

Address Publication, Team Meeting, Frascati, 2005, J. Poole 2JACoWJACoW An example from EPAC’04

Address Publication, Team Meeting, Frascati, 2005, J. Poole 3JACoWJACoW How easy is it ? Use Acrobat to save LOP.pdf as text With UNIX command grep you get a file like this: Not perfect but with a couple more lines in a perl script … BESSY LNLS CCLRC RAL Paul Scherrer Institut SLAC DESY SCK CEN JINR INFN-LNF Thales Broadcast & Multimedia AG

Address Publication, Team Meeting, Frascati, 2005, J. Poole 4JACoWJACoW Perl solution 14 lines of code  Only 5 of which do the work and you have a file which looks like this:  Add another line to the script and use the ‘sendmail’ command and you can automatically send and to everyone listed in the PDF

Address Publication, Team Meeting, Frascati, 2005, J. Poole 5JACoWJACoW The context addresses can be found for most people by visiting their institute’s web site and looking them up in the phone book.  But this requires that you know who to look for. The inclusion of addresses in the papers themselves is an increasingly common practice and they can therefore be extracted from the PDF.  But not for the whole conference in one go. Scanning lists of participants or making an image is not an answer because Acrobat uses OCR and you can still save as text (see scanned papers) from the PDF.

Address Publication, Team Meeting, Frascati, 2005, J. Poole 6JACoWJACoW Proposal Do we agree that JACoW should recommend that in future, conferences do not include addresses in their proceedings ? What is the impact of this on the OAI data which we publish – author’s s are in there as well !