1. JACoW / SPMS Joint Accelerator Conference Web (JACoW) Site Scientific Program Management System (SPMS) Conference Database Management Software Matt Arena, Fermi National Accelerator Laboratory

2. JACoW/SPMS Conference Database Management SoftwareNovember 18, 2004 Matt Arena, Fermilab2 Outline What is JACoW –Goals –Participating collaborations –Published proceedings –SPMS conferences Repository vs. Conference database Technical specifications Registration module Electronic documents SPMS Configuration Documentation Demos (optional)

3. JACoW/SPMS Conference Database Management SoftwareNovember 18, 2004 Matt Arena, Fermilab3 JACoW’s Goals Publish conference proceedings on the internet, delivering high performance documents to users Provide a custom web site www.jacow.org using boolean searches on keywords, title, authors and in the full textwww.jacow.org Provide templates for the preparation of conference papers Provide help and information to authors concerning preparation of documents for electronic publication Publish conference meta-data for the Open Archives Initiative (OAI) Maintain a set of user profiles for accelerator conferences

4. JACoW/SPMS Conference Database Management SoftwareNovember 18, 2004 Matt Arena, Fermilab4 JACoW Collaborations APAC Cyclotrons DIPAC EPAC FEL ICALEPCS ICAP LINAC PAC RUPAC

5. JACoW/SPMS Conference Database Management SoftwareNovember 18, 2004 Matt Arena, Fermilab5 Published Proceedings APAC1998, 2001 Cyclotrons 2001 DIPAC 2001, 2003 EPAC 1996, 1998, 2000, 2002, 2004 ICALEPCS 1999, 2001, 2003 LINAC 1996, 1998, 2000, 2002 PAC –1965, 1967, 1969, 1973, 1979, 1981, 1983, 1985, 1987, 1989, 1991, 1993, 1995, 1997, 1999, 2001, 2003

6. JACoW/SPMS Conference Database Management SoftwareNovember 18, 2004 Matt Arena, Fermilab6 SPMS Conferences PAC'01, Chicago, Illinois, June 18-20, 2001 PAC'03, Portland, Oregon, May 12-16, 2003 BIW'04 Knoxville, Tennessee, May 3-6, 2004 EPAC'04, Lucerne, Switzerland, July 5-7, 2004 LINAC'04, Lübeck, Germany, August 16-20, 2004 FEL'04, Trieste, Italy, August 29 – Sept. 3, 2004 Cyclotrons'04, Tokyo, Japan, October 18-22, 2004 PAC'05 Knoxville, Tennessee, May 16-20, 2005

7. JACoW/SPMS Conference Database Management SoftwareNovember 18, 2004 Matt Arena, Fermilab7 Repository Database Maintains consistent user profiles –Name, email, mailing address, etc. –Affiliations Provides “starter” data for conferences Supports multiple, simultaneous conferences Repository admin. controls affiliation data –Institutions –Countries –Regions

8. JACoW/SPMS Conference Database Management SoftwareNovember 18, 2004 Matt Arena, Fermilab8 Conference Databases Maintained by each conference site Synchronizes with the repository Accepts abstracts, authors, etc. Automatically organizes posters into sessions by classification Users upload electronic documents Editor interface for paper processing Status log throughout a contribution’s “life” Generates proceedings (Perl, XML & LaTeX) Email utilities Extensive online reports and statistics

9. JACoW/SPMS Conference Database Management SoftwareNovember 18, 2004 Matt Arena, Fermilab9 Technical Specifications Oracle 9iR2 – standard edition PL/SQL – main CGI interface One set of source code scripts –Repository DB –Conference DB –Standalone mode JavaScript for HTML form validation Perl scripts for file upload and download Perl script and XML used to generate LaTeX scripts that, in turn, generate printed proceedings

10. JACoW/SPMS Conference Database Management SoftwareNovember 18, 2004 Matt Arena, Fermilab10 Registration Module Generic –Field definition –Web page build on field definitions Used for the last JACoW Team Meeting Under development –Data extract for payment –Budget reports

11. JACoW/SPMS Conference Database Management SoftwareNovember 18, 2004 Matt Arena, Fermilab11 Electronic Documents Independent of Oracle and SPMS Files uploaded via HTTP to any server, anywhere Perl scripts provided – but not required by SPMS –File uploads by authors Accepts required parameters Uploads file Returns to SPMS with required parameters (or error message) –Editors’ interface Download source & supporting files Upload final PDF

12. JACoW/SPMS Conference Database Management SoftwareNovember 18, 2004 Matt Arena, Fermilab12 Configuration Nothing is “hard coded” System parameters interface (70 parameters) –Abstract submission (enable/disabled/frozen) –File uploads (enable/disable) –Various informational URLs (help, legal notices) –Email configuration (SMTP, contacts) –Script and file locations –Formatting options (program codes, dates, CSS) –Images (logo and dots) –Post conference (SPIRES, OAI exports)

13. JACoW/SPMS Conference Database Management SoftwareNovember 18, 2004 Matt Arena, Fermilab13 Documentation Installation instructions Under development Collaborative effort –EPAC’04, PAC’05, FEL’04, LINAC’04, Me Online version only using PmWiki tool www.pmwiki.org www.pmwiki.org

14. JACoW/SPMS Conference Database Management SoftwareNovember 18, 2004 Matt Arena, Fermilab14 Demos Production –JACoW RepositoryJACoW Repository –EPAC'04EPAC'04 –PAC'05PAC'05 Development –RepositoryRepository –ConferenceConference