Compiling CACFP Claims Mike Ryan Nutrition Program Consultant Wisconsin Department of Public Instruction Child and Adult Care Food Program Child Care Institutions Outside of School Hours Care Centers Guidance Memorandum #3C

Claim Documentation −Household Size Income Statements −Household Size-Income Record −Time of Service Meal Count Records −Attendance Records −Days of Operation −Dated Menus (listing substitutions, changes, updates, etc.) −Production Records (Children ages 1-12 years) −Infant Production Records, if applicable −Recipes −Child Nutrition Labels/Product Analysis Sheets −Original Food receipts, invoices etc.

Claiming MonthLast Day for Online Submission JanuaryApril 1 (March 31 on leap years) FebruaryApril 29 MarchMay 30 AprilJune 29 MayJuly 30 JuneAugust 29 JulySeptember 29 AugustOctober 30 SeptemberNovember 29 OctoberDecember 30 NovemberJanuary 29 DecemberMarch 1 (February 29 on leap years) Claim Deadline Dates

On-Line Claiming Required Maintain confirmation page from the internet claim site

Online Confirmation Page

Claim Due Date Claim submission deadline of 60 days after the end of the claim month

ENROLLMENT DATA I. Child and Adult Care Food Program Enrollment Data

ENROLLMENT DATA I. Child and Adult Care Food Program Enrollment Data

For-Profit Centers Monthly eligibility requirement 25% of the children must be county-funded (W2 Child Care Assistance, i.e. Shares) or 25% must be determined as free or reduced Failure to meet the 25% means the center cannot be reimbursed for that given month

Participation Data II. Participation Data 1 23

Average Daily Attendance Use daily attendance records, NOT meal counts Total children in attendance/days of operation=ADA Round all fractions up to the next whole number

Participation Data 5. Number of sites 6. Number of days of service 7. Average Daily Attendance II. Participation Data  22

Number of Meals Served to Children II. Participation Data

Claiming Meals for Reimbursement 2 meals and 1 snack or 2 snacks and 1 meal per child per day Greater than 3 Meals Guidance Memorandum #9C

Number of Meals Served to Children II. Participation Data

Site Participation Data for Sponsoring Organizations ABC Child Care 1 ABC Child Care

Participation Data: Sponsoring Organizations

Completing the CACFP Reimbursement Claim Wisconsin Department of Public Instruction Child and Adult Care Food Program At Risk After School Meals Emergency Shelters Guidance Memorandum #3C

Claim Documentation −Attendance/Participation Records −Days of Operation −Time of Service Meal Count Records −Dated Menus (listing substitutions, changes, updates, etc.) −Production Records At Risk sites only −Infant Production Records, if applicable At Risk Sites Only −Recipes −Child Nutrition Labels/Product Analysis Sheets −Original Food receipts, invoices etc.

Claiming MonthLast Day for Online Submission JanuaryApril 1 (March 31 on leap years) FebruaryApril 29 MarchMay 30 AprilJune 29 MayJuly 30 JuneAugust 29 JulySeptember 29 AugustOctober 30 SeptemberNovember 29 OctoberDecember 30 NovemberJanuary 29 DecemberMarch 1 (February 29 on leap years) Claim Deadline Dates

On-Line Claiming Required Maintain confirmation page from the internet claim site

Online Confirmation Page

II. Participation Data Participation Data 120 II. Participation Data

Average Daily Attendance (ADA) 21.1  22

II. Participation Data Number of Meals Served to Children

II. Participation Data Number of Meals Served to Children: At Risk After School

Number of Meals Served to Children: Emergency Shelter

Site Participation Data for Sponsoring Organizations AR ABC Elementary ABC Middle School N/A

Site Participation Data for Sponsoring Organizations

Average Daily Attendance Use daily attendance records, NOT meal counts Total children in attendance/days of operation=ADA Round all fractions up to the next whole number for ADA

Claim Due Dates Claim submission deadline of 60 days after the end of the claim month

CACFP Meal Patterns Breakfast −Milk −Grain/Bread −Fruit/Vegetable Snack (2 of 4) −Milk −Grain/Bread −Fruit/Vegetable −Meat/Meat Alternate Lunch/Dinner −Milk −Meat/Meat alternate −Fruit/Vegetable 2 items required −Grain/Bread

Menu Exercise Review Menu handouts Identify which meals are not reimbursable Edit month meal count sheet to reflect correct totals

ABC DAY CARE SAMPLE MENU May BREAKFAST MondayTuesdayWednesdayThursdayFriday 4 Cream of wheat Bananas Milk 5 Vanilla yogurt w/Fresh blueberries & granola 6 Corn bread w/ *honey & butter Cantaloupe Milk 7 Blueberry pancakes w/syrup Sausage Milk 8 Toast w/peanut & Strawberry jam Milk 11 Scrambled eggs w/ Cheddar cheese Toast Milk 12 Cinnamon & butter Tortillas Kiwi slices Milk 13 Waffles Strawberries Milk 14 Malt-O-Meal w/Apple chunks Milk 15 Whole wheat English Muffin Strawberries Milk 18 Warm rice w/ Cinnamon & butter Pineapple chunks Milk 19 Scrambled eggs Hashbrowns Orange Juice 20 Cheerios Blueberries Milk 21 Bagels w/cream cheese Fresh strawberries Orange Juice 22 Bran muffin Apple slices Milk 25 Warm peaches & cinnamon over Shortcake biscuit Milk 26 Raisin bran Raspberries Milk 27 Oatmeal Toast Milk 28 Strawberry yogurt Grapes Milk 29 Rice Krispies Fresh blueberries Milk Need Milk Need Fruit/ Vegetable Need Grain/Bread Need Fruit/ Vegetable Need Milk & Grain/Bread Jam-not creditable- need F/V Need Fruit/ Vegetable Need Milk *don’t serve to children <1yr

ABC DAY CARE SAMPLE MENU May Lunch MondayTuesdayWednesdayThursdayFriday 4 Beef BBQ sandwich on kaiser roll Broccoli Mangoes Water 5 Meatballs & gravy Rice Watermelon Rye Bread Milk 6 Egg salad sandwiches Pineapple rings Cauliflower Apple juice 7 Ham & cheese quesadillas Green bean casserole Tropical fruit salad Chocolate milk 8 *Pepperoni pizza Sliced cucumber salad Cauliflower Milk 11 Grill cheese sandwich Tomato soup Plums Milk 12 *Chicken nuggets Carrot sticks Baked apples Milk 13 *Macaroni & cheese Pineapple chunks Broccoli florets 14 Turkey-n-cheese pitas Steamed broccoli Fresh peach slices Milk 15 *Breaded fish sandwich Pasta Salad w/ broccoli, carrots, & tomato Peaches & Milk 18 *PB&J sandwich Orange wedges Cucumber slices Milk 19 Sub sandwiches (turkey, ham, cheese, lettuce, tomato) Carrot/celery sticks Apples & Milk 20 Tater tot casserole (hamburger & tater tots) Cantaloupe Broccoli & Milk 21 Grilled ham & Swiss on light rye bread Cauliflower florets Sliced peaches Milk 22 Baked ham Scalloped potatoes Green peas Buttered noodles Milk 25 *Spaghetti w/meat sauce Sliced zucchini w/dip Milk 26 Meatloaf Mashed potatoes Honeydew melon Mixed veggies Milk 27 Tacos w/refried beans (cheese, lettuce, & tomato) Mandarin oranges Milk 28 Chicken Salad on pita Tomato wedges w/ranch dip Kiwi Milk 29 *Canned vegetable/beef soup Tomatoes Crackers Milk Need Fruit/ Vegetable *additional m/ma may be needed Need Grain/Bread *combination of 3 components *Need CN Label Need Milk *Need CN Label * may not creditable as m/ma Need Milk

ABC DAY CARE SAMPLE MENU May SNACK MondayTuesdayWednesdayThursdayFriday 4 Cheddar cheese slices Wheat thins Orange juice 5 Tomato wedges *Cottage cheese 6 Soft pretzel w/Nacho cheese Milk 7 Strawberries Oatmeal raisin cookie 8 Ice cream Strawberries 11 Baked potato w/sour cream Orange Juice 12 *Fruit Smoothie Water 13 Ham sandwich quarters Tangerines Water 14 Vanilla pudding Graham crackers 15 Cantaloupe and Watermelon chunks Mini bagels 18 Carrot & celery sticks w/ranch dressing Grape juice 19 Hard boiled egg Saltine crackers Pineapple juice 20 Frozen yogurt Ice cream cones 21 Blueberry muffin Saltines Water 22 Fresh fruit kabobs Yogurt Water 25 Popcorn & Grapes Orange Juice 26 Triscuits String cheese Pineapple slices 27 Jell-O Apple slices Water 28 Pretzel wrap: pretzel rod rolled in 1-2 slices of cheese Milk 29 Toasted raisin bread Grape juice *2 oz (1/4 c) serving = 1 oz of meat Both components are Fruit/Vegetable Jell-O not creditable (not creditable) Ice cream is not creditable Both components are Fruit/Vegetable Both components count as a Grain/Bread Popcorn not creditable; Grapes and OJ-same component Only the fruit OR the milk in the smoothie is creditable pudding is not creditable

QUESTIONS?

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