1. Calculating the Average Daily Attendance ~ The Adult Care Component ~
Welcome to the webcast, Calculating the Average Daily Attendance for the Adult Care Component. This webcast will guide you through the process of correctly calculating your average daily attendance for your agency’s monthly reimbursement claim.
Wisconsin Department of Public Instruction
Child and Adult Care Food Program (CACFP)

2. What is the Average Daily Attendance (ADA)?
2011 CACFP Summer Training
7/19/2011
What is the Average Daily Attendance (ADA)?
Average Daily Attendance (ADA)
Client’s Residential Status
# of Days of Service
Daily Sign in/out Records
The average daily attendance or ADA is exactly that, an average of your center’s daily attendance for a period of a calendar month. You will determine the daily attendance of only your agency’s eligible clients for the calendar month you are completing the monthly claim for by using your agency’s daily sign in/out records or rosters. You will also need to know the number of days of meal service your agency provided within the month. This ADA is calculated after the month has ended when you have the total daily attendance numbers for the entire calendar month.
Instructions for calculating the ADA are also within Guidance Memo 3A for Claim Submission, found at the website listed on this slide.
Instructions for calculating the ADA are also within Guidance Memo 3A for Claim Submission, found at

3. Daily Attendance Records
Attendance records show the arrival and departure times of all of your agency’s clients. You must use your agency’s attendance records or rosters to determine the average daily attendance.
Attendance records show the arrival and departure times of all of your agency’s clients. You must use your agency’s attendance records or rosters to determine the average daily attendance.

4. Daily Attendance Records ≠ Meal Count Records
Do not use your agency’s meal counts for determining the number of clients in attendance each day.
Meal Count Records
Do not use your agency’s meal counts for determining the number of clients in attendance each day.

5. Non-eligible Clients
Before tallying the number of clients in attendance each day, you will have to determine which clients are not eligible for the CACFP.
Clients are not eligible if they reside in CBRFs, Adult Family Homes, or nursing homes. Please view the webcast training titled Eligibility and Participation Requirements for the Adult Care Component for more information on which clients are not eligible for the CACFP.
In this example, we have crossed out the clients who are not eligible for the CACFP on the daily attendance roster.
Before tallying the number of clients in attendance each day, you will have to determine which clients are not eligible for the CACFP.
(Non-eligible clients reside in CBRFs, Adult Family Homes, or nursing homes.)

6. Number of Eligible Clients
Attendance Records
Tally only the eligible clients in attendance for each day from your center’s attendance records to come up with a daily attendance total.
Tally only the eligible clients in attendance for each day from your center’s attendance records to come up with a daily attendance total.

7. Use the Attendance Column on the Daily Participation & Monthly Meal Count Summary Form
The attendance column on the Daily Participation Record & Monthly Meal Count Summary form provides a place to calculate your agency’s ADA.
You list your center’s total daily attendance of eligible clients for each day of operation here.
The attendance column on the Daily Participation Record & Monthly Meal Count Summary form provides a place to calculate your agency’s ADA.
You list your center’s total daily attendance of eligible clients for each day of operation here.
You can find the Daily Participation Record & Monthly Meal Count Summary form under Guidance Memo 9A at the website listed on this slide if you would like to use this form for a place to calculate your agency’s monthly average daily attendance.
The Daily Participation Record & Monthly Meal Count Summary Form is found under Guidance Memo 9A at

8. Number of Days of Service
To determine the number of days of service, you count the number of days within the calendar month that your center will be claiming meals for.
To determine the number of days of service, you count the number of days within the calendar month that your center will be claiming meals for.
19 days of meal service

9. The Attendance Column
Daily Participation Record & Monthly Meal Count Summary Form
Daily Attendance Record
Using this example, record the total daily attendance of eligible clients for each day from your center’s attendance records in the row that corresponds to each of these days on the Daily Participation Record & Monthly Meal Count Summary Form within the attendance column.
Using this example, record the total daily attendance of eligible clients for each day from your center’s attendance records in the row that corresponds to each of these days on the Daily Participation Record & Monthly Meal Count Summary Form within the attendance column.

10. Calculating the ADA Using the Attendance Column
Using this example, add up all of the daily totals together for the total monthly attendance
Divide the total monthly attendance by the number of days of service
Always round the average up when there is a fraction or decimal 28 +
129
( ) +
124
( )
# of Days of Service = 19 +
119
( )
Using this example, add up all of the daily totals together for the total monthly attendance
Divide the total monthly attendance by the number of days of service
Always round the average up when there is a fraction or decimal
The sum of all days of service within the month is The number of days of service is divided by 19 equals , or The ADA for November 2013 is 25 at this center; this is the ADA that you would report on the monthly reimbursement claim. + 62
( )
The sum of all days of service = 462
The ADA for November 2013 is 25 at this center
Divide the total attendance # by # of days of service
462÷19= …

11. Reporting the ADA
Your agency will report its calculated ADA on its monthly claim for reimbursement.
Please view the webcast training titled Completing the CACFP Claim for Reimbursement for further instruction on completing your agency’s monthly claim.
Please view the webcast training titled Internet Claim Procedures for the CACFP for how to submit your agency’s claim online.
Your agency will report its calculated ADA on its monthly claim for reimbursement.
Please view the webcast training titled Completing the CACFP Claim for Reimbursement for further instruction on completing your agency’s monthly claim.
Please view the webcast training titled Internet Claim Procedures for the CACFP for how to submit your agency’s claim online.

12. Thank You!
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Thank you very much for viewing this webcast on how to calculate the average daily attendance for the Adult Care Component.