CLUB FUNDING WORKSOP FUNDING For Clubs and Organizations Office of Student Activities 3 rd Floor, Student Center E h

3 Sources of Funding  Education for Life Committee  SGA Finance Committee  Fundraising

Education for Life Committee   Chairperson: Mark Lee, Director of Technology and Graduate Student Services, Student Development Division  This Committee delegates much needed funds to support educational and diversity programming on Loyola's campus. Specific monies are earmarked to support student and student leader professional development and conference attendance.  Students attending a conference should be prepared to share what they have learned with their peers after the conference.  Visit the website for specific information about criteria for funding and how to submit a request.  Providing details is important.

SGA Finance Committee  Student-led Committee  Meets Tuesday evenings during Senate meetings  Chairperson: Dan Polizzano, SGA Chief Financial Officer  Guidelines and request forms are available in Student Activities. Your club’s moderator must sign the request form.  Coming soon: submit requests electronically  Conference funding is available (maximum $1000). Submit conference cost breakdown on a special form.  The Committee will not fund for food/beverages unless the club’s sole operation relies on it.  Fundraising is encouraged, and clubs may request start-up costs. Clubs keep the profit and return start-up money.  Guest speaker funding is available up to $250.

SGA Finance Committee continued  Paying a guest speaker requires the speaker to submit a W-9 form or invoice with SS# or Tax ID number well in advance.  Providing details about other funding sources is important.  Student out-of-pocket contribution may be considered.  Must submit request form to the Office of Student Activities at least 10 DAYS PRIOR to the date the funds are needed.  Once funding is approved, payment will be on a reimbursement basis – save receipts. Submit receipts within 1 month of your transactions.  If other payment arrangements are necessary (examples: cash advance, paying an instructor or guest speaker), students must work with Melody Huebel, Office Manager.  Funds appropriated to a club must be spent before the school year ends.

Fundraising  Fundraisers must be approved in advance by Student Activities.  Communicate fundraising plans with your club moderator.  Clubs may apply to the SGA Finance Committee for funds to cover fundraiser start-up costs.  All money raised during a fundraiser must be brought to the Office of Student Activities so money may be deposited for safe-keeping. Students access this money by working with the Office Manager, Melody Huebel.  Clubs are not permitted to fund a guest speaker using money from outside organizations.  Students may not donate via the Evergreen Card unless they are purchasing a specific good or service related to a fundraiser.  Students must use money obtained through fundraising by the end of the school year in which the money was raised.

Helpful Hints  Plan ahead.  Apply for funding as early as possible.  Be thorough and provide as much detailed information as possible when applying for funding.  Keep your moderator in the loop.  Get to know Melody Huebel, Office Manager in Student Activities.  Dana Dalton, with questions or visit Student Activities in