1 PROJECT CYCLE MANAGEMENT Gilles Ceralli TR Methodology – HI Luxembourg 06/2008

2 1. PROJECT AND QUALITY PROJECT CYCLE AND ACTORS

3 1.1.WHAT IS A PROJECT ? Some definitions :

4 1.WHAT IS A PROJECT ? A possible definition :... In partnership !

5 1.2.WHAT IS A GOOD PROJECT ? HOW TO GUARANTEE THE QUALITY OF THE PROJECTS ? Quality is “the aptitude of a product or a service to satisfy the needs of its users”. Quality assurance is “all pre-established and systematic action designed to give appropriate confidence in the fact that a product or a service will satisfy given requirements relative to quality”. Quality is never reached/achieved. It is an objective.

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7 Quality approach of HI In the case of HI development projects, quality assurance is guaranteed by respecting : 1)Approach taking account of local stakeholders and beneficiaries (their needs and their rights). 2) Assurance quality recognized criteria. 3) Specific concept and tool : the project cycle. 2.WHAT IS A GOOD PROJECT ?

APPROACHES A. The Needs based approach : Project Request Needs Ressources 2.WHAT IS A GOOD PROJECT ?

WHAT IS A GOOD PROJECT ? - APPROACHES B. The Rights based approach : is not contradictory with the Needs based approach, but brings an added value through : - a systematic reference to the Rights of the Persons, - the notion of responsibility or accountability, - empowerment, - participation, - non-discrimination and attention to the most vulnerable groups

QUALITY CRITERIA CASE STUDY – STEP 1 Since 3 years, HI supports a rehabilitation centre through capacity building activities, technical training, equipment provision and infrastructures rehabilitation. That 5 year-project will allow persons in disabling situation to access prosthesis/orthesis and an individual accompanying for better inclusion in the society. After 3 years, only 150 persons benefited from the project. 2.WHAT IS A GOOD PROJECT ?

11 EFFECTIVENESS 2.2. QUALITY CRITERIA CASE STUDY – STEP 1

12 STEP 2 A more accurate study of the requests of disabled persons, after 3 years, underlines in particular their expectations in terms of social activities and employment. Physical rehabilitation comes at the fifth place. A study on the beneficiaries of the project shows that most of them live near the centre, and that persons living in remote/enclosed areas do not have the possibility to reach the centre, because of the lack of accessibility and because of the cost of transportation QUALITY CRITERIA CASE STUDY

13 RELEVANCE 2.2. QUALITY CRITERIA CASE STUDY – STEP 2

14 STEP 3 After 3 years, HI considers withdrawing. The centre cannot be financially viable because of the very limited number of clients and the limitation of their financial resources. The Ministry and local authorities don’t have the financial resources to compensate the withdrawal of HI. The professionals of the centre are already looking for employment with international organisations and NGO’s QUALITY CRITERIA CASE STUDY

15 SUSTAINABILITY 2.2. QUALITY CRITERIA CASE STUDY – STEP 3

16 STEP 4 A majority of disabled persons do not know that the centre exists. Only 3 beneficiaries found a job thanks to the support they have benefited. Some of the 150 beneficiaries have decided to form an association with persons having not access to the centre. They demand equal access for all QUALITY CRITERIA CASE STUDY

17 IMPACT(S) 2.2. QUALITY CRITERIA CASE STUDY – STEP 4

18 FIVE CRITERIA.2.WHAT IS A GOOD PROJECT ?

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CONCEPT & TOOL The Project Cycle Management 2.WHAT IS A GOOD PROJECT ?

22 THE PROJECT CYCLE 2.WHAT IS A GOOD PROJECT ? - CONCEPTS & TOOLS

23 2.WHAT IS A GOOD PROJECT ? - CONCEPTS & TOOLS – PROJECT CYCLE

24 1. Programme Strategic Framework 2.WHAT IS A GOOD PROJECT ? - CONCEPTS & TOOLS – PROJECT CYCLE

25 1. Programme Strategic Framework 2.WHAT IS A GOOD PROJECT ? - CONCEPTS & TOOLS – PROJECT CYCLE

26 1. Programme Strategic Framework 2. Identification & Development of the project 2.WHAT IS A GOOD PROJECT ? - CONCEPTS & TOOLS – PROJECT CYCLE

27 2. Identification & Development of the project 2.WHAT IS A GOOD PROJECT ? - CONCEPTS & TOOLS – PROJECT CYCLE

28 2. Identification & Development of the project 2.WHAT IS A GOOD PROJECT ? - CONCEPTS & TOOLS – PROJECT CYCLE Stakeholders analysis IMPERATIVE STEPS Problem tree / logical frame / Planning Participatory programming

29 1. Programme Strategic Framework2. Identification & Development of the project 3. Drawing up applications for funding 2.WHAT IS A GOOD PROJECT ? - CONCEPTS & TOOLS – PROJECT CYCLE

30 2.WHAT IS A GOOD PROJECT ? - CONCEPTS & TOOLS – PROJECT CYCLE 3. Drawing up applications for funding

31 A tool : the Logical Frame Project description RESULTS OVERALL OBJECTIVE SPECIFIC OBJECTIVE ACTIVITIES Indicators Means Sources of verification Costs Assumptions Pre-Conditions 3. Drawing up applications for funding Definition : an aid to thinking and an analytical process 2.WHAT IS A GOOD PROJECT ? - CONCEPTS & TOOLS – PROJECT CYCLE

32 1. Programme Strategic Framework2. Identification & Development of the project 3. Drawing up applications for funding 4. Fund Raising 2.WHAT IS A GOOD PROJECT ? - CONCEPTS & TOOLS – PROJECT CYCLE

33 1. Programme Strategic Framework2. Identification & Development of the project 3. Drawing up applications for funding 4. Fund Raising 5. Recruitment of project staff 2.WHAT IS A GOOD PROJECT ? - CONCEPTS & TOOLS – PROJECT CYCLE

34 5. Recruitment of project staff 2.WHAT IS A GOOD PROJECT ? - CONCEPTS & TOOLS – PROJECT CYCLE

35 1. Programme Strategic Framework2. Identification & Development of the project 3. Drawing up applications for funding 4. Fund Raising 5. Recruitment of project staff 6. Effective launch of the project 2.WHAT IS A GOOD PROJECT ? - CONCEPTS & TOOLS – PROJECT CYCLE

36 6. Effective launch of the project 2.WHAT IS A GOOD PROJECT ? - CONCEPTS & TOOLS – PROJECT CYCLE

37 1. Programme Strategic Framework2. Identification & Development of the project 3. Drawing up applications for funding 4. Fund Raising 5. Recruitment of project staff 6. Effective launch of the project 7. Implementation and monitoring of operations 1.2.WHAT IS A GOOD PROJECT ? - CONCEPTS & TOOLS – PROJECT CYCLE

38 7. Implementation and monitoring of operations 2.WHAT IS A GOOD PROJECT ? - CONCEPTS & TOOLS – PROJECT CYCLE

39 7. Implementation and monitoring of operations The PME tool 2.WHAT IS A GOOD PROJECT ? - CONCEPTS & TOOLS – PROJECT CYCLE PROBLEM TREE LOGICAL FRAME CHRONOGRAM STAKEHOLDERS ANALYSIS FOLLOW-UP MATRIX Click here

40 1. Programme Strategic Framework2. Identification & Development of the project 3. Drawing up applications for funding 4. Fund Raising 5. Recruitment of project staff 6. Effective launch of the project 7. Implementation and monitoring of operations 8. Reporting 1.2.WHAT IS A GOOD PROJECT ? - CONCEPTS & TOOLS – PROJECT CYCLE

41 8. Reporting 2.WHAT IS A GOOD PROJECT ? - CONCEPTS & TOOLS – PROJECT CYCLE

42 1. Programme Strategic Framework2. Identification & Development of the project 3. Drawing up applications for funding 4. Fund Raising 5. Recruitment of project staff 6. Effective launch of the project 7. Implementation and monitoring of operations 8. Reporting 9. Info to be communicated to the general public and donors 2.WHAT IS A GOOD PROJECT ? - CONCEPTS & TOOLS – PROJECT CYCLE

43 9. Info to be communicated to the general public and donors 1.2.WHAT IS A GOOD PROJECT ? - CONCEPTS & TOOLS – PROJECT CYCLE

44 1. Programme Strategic Framework2. Identification & Development of the project 3. Drawing up applications for funding 4. Fund Raising 5. Recruitment of project staff 6. Effective launch of the project 7. Implementation and monitoring of operations 8. Reporting 9. Info to be communicated to the general public and donors 10. Evaluation of operations I. PROJECT CYCLE 1.2.WHAT IS A GOOD PROJECT ? - CONCEPTS & TOOLS – PROJECT CYCLE

Evaluation of operations Definition The purpose of evaluation is to make an assessment, as systematic and objective as possible, of an ongoing or completed project, programme or policy, its design, implementation and results. The aim is to determine : - the relevance and fulfilments of objectives, - developmental efficiency, - effectiveness, - impact, - and sustainability. 1.2.WHAT IS A GOOD PROJECT ? - CONCEPTS & TOOLS – PROJECT CYCLE

Evaluation of operations 2.WHAT IS A GOOD PROJECT ? - CONCEPTS & TOOLS – PROJECT CYCLE – 10. Evaluation

47 Link between quality criteria and logframe 2.WHAT IS A GOOD PROJECT ? - CONCEPTS & TOOLS – PROJECT CYCLE – 10. Evaluation

48 1. Programme Strategic Framework 2. Identification & Development of the project 3. Drawing up applications for funding 4. Fund Raising 5. Recruitment of project staff 6. Effective launch of the project 7. Implementation and monitoring of operations 8. Reporting 9. Info to be communicated to the general public and donors 10. Evaluation of operations 11. Production of a document for capitalising on experience 2.WHAT IS A GOOD PROJECT ? - CONCEPTS & TOOLS – PROJECT CYCLE

Production of a document for capitalising on experience 2.WHAT IS A GOOD PROJECT ? - CONCEPTS & TOOLS – A. PROJECT CYCLE

50 2. THE ACTORS PROJECT CYCLE AND ACTORS

51 POSITIONING OF THE ACTORS 2. THE ACTORS

52 1. Programme Strategic Framework 2. Identification & Development of the project 3. Drawing up applications for funding 4. Fund Raising 5. Recruitment of project staff 6. Effective launch of the project 7. Implementation and monitoring of operations 8. Reporting 9. Info to be communicated to the general public and donors 10. Evaluation of operations 11. Production of a document for capitalising on experience 2. PROJECT CYCLE ACTORS

53 WHO DOES WHAT ? EXERCISE

54 WHO DOES WHAT ?