11 th INIS/ETDE Joint Technical Committee Meeting Agenda Item 3.2 Update of common manuals – responsibilities and timeframe Debbie Cutler, ETDE OA 6-8 November 2007 Vienna, Austria

IAEA/INIS 11 th JTC Agenda Item 3.2  Item 3 already mentioned the 3 common manuals shared by INIS and ETDE  Guide to Bibliographic Description is also shared, but it preceded the joint series  This agenda item addresses the current status of these manuals and asks for discussion about next steps.  First to be discussed is the joint thesaurus

International Atomic Energy Agency 3.2 Update of common manuals Thesaurus Alexander Nevyjel 11 th INIS/ETDE Joint Technical Committee Meeting 6-8 November 2007, Vienna, Austria

International Atomic Energy Agency ETDE/INIS Joint Thesaurus

International Atomic Energy Agency Thesaurus Translations Translation lists received from France Germany Spain New Russian Translation received New release of multilingual Dictionary planned early 2008

International Atomic Energy Agency Thesaurus Publications Printed Joint INIS/ETDE Thesaurus (Rev. 2) April 2007 Electronic (PDF) Monolingual versions of the thesaurus including the full thesaurus hierarchy (web site) Multi-lingual dictionaries without thesaurus hierarchy (web site) Interactive multilingual thesaurus with navigation capabilities including the full thesaurus hierarchy in HTML (web site and CD-ROM) Available from Member’s Area

IAEA/INIS 11 th JTC Agenda Item 3.2 (cont.)  Are there comments from members on the thesaurus that won’t be covered under agenda item 3.3?

IAEA/INIS 11 th JTC Agenda Item 3.2 (cont.)  ETDE/INIS subject categories and Scope Descriptions  Official version printed in 2002 as part of joint series  Need for updating is less than for the thesaurus  But, newer technologies/vocabulary do evolve and it could be time for an update  Review could be accomplished by a small subgroup of members with the ETDE OA and INIS Secretariat

IAEA/INIS 11 th JTC Agenda Item 3.2 (cont.)  Do members recommend that a review of the subject descriptions is needed at this time?

IAEA/INIS 11 th JTC Agenda Item 3.2 (cont.)  ETDE/INIS Manual for Subject Analysis  Published informally in 1996 and revised later to include new category schema and additional examples  Formal printing in 2002 as part of joint series  Fundamental rules change little; but, could be time to see if an update is needed and/or new examples  Might also consider adding advice on using results from the CAI tool

IAEA/INIS 11 th JTC Agenda Item 3.2 (cont.)  Could also perhaps be accomplished with a small subgroup along with the ETDE OA and INIS Secretariat staff  Do members recommend that the Manual for Subject Analysis be updated? If so, what are the focus areas?

International Atomic Energy Agency 3.2 Update of Common Manuals: IAEA-INIS-1 & IAEA-INIS-2 Seyda Rieder & Debbie Cutler 11th INIS/ETDE Joint Technical Committee Meeting 6-8 November 2007, Vienna, Austria

International Atomic Energy Agency 11th INIS/ETDE JTCM, 6-8 Nov 2007 (#3.2)13 IAEA-INIS-1 Guide to Bibliographic Description  Last common official printed version: IAEA-INIS-1(Rev.8) - Sep 1992 (INIS/ETDE)  After 1992, separate guides by INIS and ETDE  Electronic (PDF) IAEA-INIS-1(Rev.8), Amend.1 – Dec 1999 (INIS) IAEA-INIS-1(Rev.8), Amend.2 – Mar 2007 (INIS) including:  Simplified Guidelines for Corporate Entries  Common INIS/ETDE Subject Categories  Redefined Literary Indicator E; length of Abstract, etc.  Extended examples ( eg. multiple authors, affiliations, s, URLs, DOIs,...)

International Atomic Energy Agency 11th INIS/ETDE JTCM, 6-8 Nov 2007 (#3.2)14 IAEA-INIS-2 Samples for Bibliographic Description  Last official printed version: IAEA-INIS-2(Rev.7) - Sep 1996 (INIS)  Electronic (PDF) IAEA-INIS-2(Rev.7), Amend.1 – Jan 2000 (INIS) including samples for:  simplified entry of Corporate Authors  common INIS/ETDE subject categories  redefined Literary Indicator E; length of Abstract, etc.  Both publications available at INIS Member’s Area:

International Atomic Energy Agency 11th INIS/ETDE JTCM, 6-8 Nov 2007 (#3.2)15 Updating of Manuals  Updated formal version: needed by INIS & ETDE  Decision so far wait  new input tool  XML format implementation  Subgroup agreed:  simplifications/adjustments to many fields  accommodate data received from external sources  deal more effectively with electronic full text  describe newer ‘documents’, eg. websites

International Atomic Energy Agency 11th INIS/ETDE JTCM, 6-8 Nov 2007 (#3.2)16 Updating of Manuals Facts:  reduced operating budgets at INIS & ETDE OA  reduced staff resources to ‘fixing’ of records  implementation of some simpler rules: useful  resources required for  changes in the computer checks  development of a new Guide

International Atomic Energy Agency 11th INIS/ETDE JTCM, 6-8 Nov 2007 (#3.2)17Discussion  Proceed with updating existing Guide?  Re-develop a new ‘Guide to Bibliographic Description’ incl. new Samples ? (ie. combine IAEA-INIS-1 & IAEA-INIS-2)  Part of ‘Joint Reference Series’?