1 Word Lesson 3 Formatting Documents Microsoft Office 2010 Fundamentals Story / Walls

Word Lesson 3 Story / WallsMS Office 2010 Fundamentals 222 Objectives Use templates to create new documents. Change document themes. Apply styles. Navigate long documents. Work with lists. Add page backgrounds. Create columns. Use built-in headers or footers. Insert and break pages.

Word Lesson 3 Story / WallsMS Office 2010 Fundamentals 333 Vocabulary bullets columns content control cover page footer header list orphan page borders page break placeholder sort style Template themes thumbnails watermark widow

Word Lesson 3 Story / WallsMS Office 2010 Fundamentals 444 Introduction Adding formatting elements such as styles, themes, columns, headers, footers, and page numbers enhances the appearance of a document and helps guide the reader through it.

Word Lesson 3 Story / WallsMS Office 2010 Fundamentals 55 Creating New Documents Using Templates One method of quickly and attractively formatting documents is to use templates. Templates contain settings for margins, page size and orientation, and text and/or graphics that are standard for a particular type of document. Some templates come already installed with Word, and you can access by clicking the File tab, clicking New, and then clicking the Sample templates category in the Available Templates section of Backstage view. 5

Word Lesson 3 Story / WallsMS Office 2010 Fundamentals 66 Creating New Documents Using Templates (continued) Available Templates in Backstage view 6

Word Lesson 3 Story / WallsMS Office 2010 Fundamentals 77 Creating New Documents Using Templates (continued) Template selected in Sample templates category 7

Word Lesson 3 Story / WallsMS Office 2010 Fundamentals 88 Creating New Documents Using Templates (continued) Add your own text in a template by clicking the placeholder text and then beginning to type. 8 Placeholders in document

Word Lesson 3 Story / WallsMS Office 2010 Fundamentals 99 Changing Document Themes Themes are sets of formatting choices that include colors, fonts, and effects that were predesigned to work well together. You can customize a theme using the buttons in the Themes group on the Page Layout tab. 9

Word Lesson 3 Story / WallsMS Office 2010 Fundamentals 10 Changing Document Themes (continued) The Themes button displays a gallery of built-in theme choices and several menu commands. 10

Word Lesson 3 Story / WallsMS Office 2010 Fundamentals 11 Applying Styles A style is a set of character or paragraph formats stored with a name. The Quick Styles gallery is located in the Styles group on the Home tab. 11

Word Lesson 3 Story / WallsMS Office 2010 Fundamentals 12 Applying Styles (continued) The Quick Styles gallery contains predefined styles you can use, or you can create your own. 12

Word Lesson 3 Story / WallsMS Office 2010 Fundamentals 13 Navigating Long Documents The Navigation pane can be a useful tool for formatting and editing long documents by helping you quickly navigate to a specific heading or page. 13

Word Lesson 3 Story / WallsMS Office 2010 Fundamentals 14 Working with Lists A list is a series of related words, numbers, or phrases. You can create lists with bullets or numbers and sort them using the buttons in the Paragraph group. 14

Word Lesson 3 Story / WallsMS Office 2010 Fundamentals 15 Working with Lists (continued) Adding Bullets and Numbering to Lists: Bullets mark the beginning of each entry in a list. The Bullets and Numbering buttons can be used two ways: – You can select an existing list and then click the Bullets button or Numbering button to add bullets or numbers. – You can click the Bullets or Numbering button before you create a list to have Word automatically add the bullets or numbers as you type. The Multilevel list button is used to create an outline. 15

Word Lesson 3 Story / WallsMS Office 2010 Fundamentals 16 Working with Lists (continued) Sorting Lists: Sorting rearranges selected text, numbers, or dates alphabetically, numerically, or chronologically. The Sort Text dialog box allows you to sort by up to three levels and choose other sort options. 16

Word Lesson 3 Story / WallsMS Office 2010 Fundamentals 17 Adding Page Backgrounds You can add interest, emphasize text, or include important information in a document by inserting a watermark, changing the page color, or inserting a page border using the buttons in the Page Background group on the Page Layout tab. 17

Word Lesson 3 Story / WallsMS Office 2010 Fundamentals 18 Adding Page Backgrounds (continued) Inserting a Watermark: A watermark is text or a graphic that appears behind text in a document. Use the Watermark button to insert a built- in watermark, or create a custom one. 18

Word Lesson 3 Story / WallsMS Office 2010 Fundamentals 19 Adding Page Backgrounds (continued) Changing the Page Color: Use the Page Color button to add a background color to a Web page or a document that you know will be viewed only on the computer. 19

Word Lesson 3 Story / WallsMS Office 2010 Fundamentals 20 Adding Page Backgrounds (continued) Adding a Page Border: You can add page borders, or lines that frame the page, using the Page Borders button, which displays the Borders and Shading dialog box. 20

Word Lesson 3 Story / WallsMS Office 2010 Fundamentals 21 Creating Columns Columns are vertical sections, in which text flows from the bottom of one section to the top of the next. The Columns button in the Page Setup group on the Page Layout tab lets you format all or part of a document in columns of equal or unequal width. 21

Word Lesson 3 Story / WallsMS Office 2010 Fundamentals 22 Adding Headers and Footers Headers and footers include useful information that you would not include as document text, such as document titles and page numbers. To create a header or footer, use the buttons in the Header & Footer group on the Insert tab. 22

Word Lesson 3 Story / WallsMS Office 2010 Fundamentals 23 Adding Headers and Footers (continued) Inserting Headers and Footers: When you insert a header or footer, Word displays the Header & Footer Tools Design contextual tab with more formatting and display options. 23

Word Lesson 3 Story / WallsMS Office 2010 Fundamentals 24 Adding Headers and Footers (continued) Inserting Page Numbers: The Page Number button in the Header & Footer group inserts a page number with no additional content. 24 Page Number menu and Bottom of Page gallery

Word Lesson 3 Story / WallsMS Office 2010 Fundamentals 25 Inserting and Breaking Pages A page break ends a page and starts a new one. At the end of a page, Word inserts an automatic page break and starts a new page. There may be times when you need to insert a manual page break in a different location. The Cover Page, Blank Page, and Page Break buttons in the Pages group on the Insert tab let you add or break pages. 25

Word Lesson 3 Story / WallsMS Office 2010 Fundamentals 26 Inserting and Breaking Pages (continued) Inserting a Page Break: When you use the Page Break button to insert a manual page break, Word inserts a dotted line with the words Page Break. 26

Word Lesson 3 Story / WallsMS Office 2010 Fundamentals 27 Inserting and Breaking Pages (continued) Inserting a Section Break: Section breaks are used to control a document’s layout. Use the Breaks button and menu in the Page Setup group of the Page Layout tab to insert a section break. 27

Word Lesson 3 Story / WallsMS Office 2010 Fundamentals 28 Inserting and Breaking Pages (continued) Inserting a Blank Page: When you need to insert a blank page anywhere in a document, place the insertion point and click the Blank Page button. Word will insert a page break and display a new page. 28

Word Lesson 3 Story / WallsMS Office 2010 Fundamentals 29 Inserting and Breaking Pages (continued) Adding a Cover Page: A cover page is the first page of a document that provides introductory information about the document, such as title, author, and date. The Cover Page button provides a gallery of built- in cover pages. 29

Word Lesson 3 Story / WallsMS Office 2010 Fundamentals 30 Summary In this lesson, you learned: How to create new documents using templates and placeholders. That you can use themes to change the design scheme of a document. That applying styles is a convenient way to maintain consistent formatting. How to navigate long documents using the Navigation pane. 30

Word Lesson 3 Story / WallsMS Office 2010 Fundamentals 31 Summary (continued) How to add bullets and numbering to lists. How to add page backgrounds such as watermarks, page color, and page borders. That you can format documents in columns. Ways to format documents using built-in headers or footers. How to insert blank pages and cover pages and how to insert and delete page breaks. 31