In Business Series © Prentice Hall Microsoft Office Word 2007 In Business Core Chapter 3 Word Document Enhancements

In Business Series © Prentice Hall Chapter Introduction  Quick References  Video Workshops  Why Do I Need This  What’s Wrong with This Document  Review and Challenge Questions  Skills Exam  Word Skill Sets  Inserting and Working with Tables  The Power of Find and Replace  Complex Headers, Footers, and Page Numbers  Common Mistakes

In Business Series © Prentice Hall Inserting and Working with Tables Skill Sets  Inserting Tables  Changing Column Widths  Selecting Components of a Table  Inserting or Deleting Rows or Columns  Merging and Splitting Cells  Modifying Borders and Shading on a Table  Repeating Table Headers  Converting Text to Table

In Business Series © Prentice Hall Inserting Tables  Factors to consider  Type of information  Approximate size  Can be adjusted easily  Highlight the table cells  Table gets drawn where your cursor is located

In Business Series © Prentice Hall Changing Column Widths  Editing table  Make changes as needed  Guidelines  Cursor placement

In Business Series © Prentice Hall Selecting Components of a Table  Table Options Menu  Select a row (Figure 3.3)  Select a cell (Figure 3.4)  Select a paragraph (Figure 3.5)  Select text (Figure 3.6)  Select an entire column (Figure 3.7)

In Business Series © Prentice Hall Inserting or Deleting Rows or Columns  To Delete  Select and press Delete  To Insert  Position cursor  Right-click  Select options

In Business Series © Prentice Hall Merging and Splitting Cells  Tables can be asymmetrical  Do not need exact same number of cells in each row or column  Split  Divide one cell into more cells  Merge  Combine more cells into fewer cells

In Business Series © Prentice Hall Modifying Borders and Shading on a Table  Border  Lines around the cells  Shading  Background color of each cell

In Business Series © Prentice Hall Repeating Table Headers  Header  Top row of table  Normally contains labels to identify content  Important for identification purposes  Critical for tables that split among pages

In Business Series © Prentice Hall Converting Text to Table  Not all users are familiar with the advantages of tables  To convert text, must have a delimiter  One tab or comma between each column of information

In Business Series © Prentice Hall Inserting and Working with Tables Summary  Video Workshops  Creating Tables  Converting Text to Table  Formatting and Editing Tables  Creating a Consulting Proposal  Product Memo

In Business Series © Prentice Hall The Power of Find and Replace Skill Sets  Finding Text  Replacing Text  More on Find  Finding and Replacing Invisible Codes

In Business Series © Prentice Hall Finding Text  Editing documents  Locating specific content  Advantages  Finding all occurrences  Reading Highlight

In Business Series © Prentice Hall Replacing Text  Replace options  Replace once  Replace all  Capitalization

In Business Series © Prentice Hall More on Find  Options  Match case  Find whole words only  Use wildcards  * for multiple letters  ? For a single letter  Sounds like  Find all word forms  Match prefix/suffix  Ignore punctuation characters  Ignore white-space characters

In Business Series © Prentice Hall Finding and Replacing Invisible Codes  Includes spaces, styles, and invisible codes  Scenario is for paragraph markers ¶ (remember the style elements are stored in the paragraph marker)

In Business Series © Prentice Hall Finding and Replacing Invisible Codes (cont.)  More uses  Merge or break up lines of text  Convert double spaces into single spaces  Styles Mary Jones 1 West Main Street Ennyville UT Mary Jones, 1 West Main Street, Ennyville, UT, Replace each paragraph mark with a comma and a space There are two spaces in the Find what: box and one space in the Replace with: box. You just can't see them.

In Business Series © Prentice Hall The Power of Find and Replace Summary  Video Workshops  Finding Text to See Context  Finding and Replacing  More Find Options  Finding Special Characters  Creating a Comparison Table from a Download  Leadership Program

In Business Series © Prentice Hall Complex Headers, Footers, and Page Numbers Skill Sets  Review Headers, Footers, and Fields  Inserting a Section Break  Understanding Sections and Headers/Footers  Integrating Page Numbers into Header or Footer  Inserting Table of Contents Field  Table of Contents—Updating and Styles

In Business Series © Prentice Hall Review Headers, Footers, and Fields  To insert a footer:  Insert tab  Header & Footer group  Footer icon  Bypass all options; edit Footer  To insert a header:  Insert tab  Header & Footer group  Header icon  Bypass all options; edit Header  Insert a field:  Insert tab  Header & Footer group  Quick Parts icon  Choose Field from menu  FileName  SaveDate  PrintDate  CreateDate  LastSavedBy  Author  Title  Company

In Business Series © Prentice Hall Inserting a Section Break  Divides single document into sections  Each section can be formatted differently  Adds a highly professional touch  Section Code marker  Invisible code similar to a paragraph marker

In Business Series © Prentice Hall Inserting a Section Break (cont.)  Use of Draft mode  View tab, Draft icon  Enables you to see the section breaks right next to each other (Figure 3.27)  Do not use manual page breaks  When

In Business Series © Prentice Hall Understanding Sections and Headers/Footers  Can contain identifying information  Long documents should have multiple sections  Linking  Using fields Header Contents of section is here Footer Header (linked to previous) Contents of section is here Footer (linked to previous) Header (not linked) Contents of section is here Footer (not linked) Section 1 Section 2 - Section 3 - Whatever appears in this header also appears in the linked header.

In Business Series © Prentice Hall Understanding Sections and Headers/Footers (cont.) First Page Header Header Contents of section is here First Page Footer Footer First Page Header (linked to previous) Header (linked to previous) Contents of section is here First Page Footer (linked to previous) Footer (linked to previous) S o previous) First Page Header (not linked) Header (not linked) Contents of section is here First Page Footer (not linked) Footer (not linked) Section 1 - Cover Page Section 2 - Table of Contents Page Section 3 - Background Page No lines indicate not linked[md]header or footer may be different. These lines indicate a link. Linked headers and footers are the same.

In Business Series © Prentice Hall Integrating Page Numbers into Header or Footer  Page numbers  Are almost a necessity for longer documents  Can be difficult to manage  Gallery choices Plain Number will allow you to format the page number the same way as the rest of the header or footer. Choose Format Page Numbers to bring up the dialog box to format the page numbers

In Business Series © Prentice Hall Inserting Table of Contents Field  Guidelines for use  Use of built-in styles  Levels

In Business Series © Prentice Hall Table of Contents—Updating and Styles  Application of styles  Changing information  To avoid problems, make changes to source information  Update options

In Business Series © Prentice Hall Complex Headers, Footers, and Page Numbers Summary  Video Workshop  Insert New Sections  Inserting Footers  Inserting Odd and Even Footers  Insert Odd and Even Headers  Table of Contents  Formatting Program Description Documents  Consulting Proposal

In Business Series © Prentice Hall Chapter Summary  Word in Practice Anecdote  Review Questions  Skills Exam  Challenge Questions