1. In Business Series © Prentice Hall 2007 1 Microsoft Office Word 2007 In Business Core Chapter 4 Word Sharing Objects and Adding References

2. In Business Series © Prentice Hall 2007 2 Chapter Introduction  Quick References  Video Workshops  Why Do I Need This  What’s Wrong with This Document  Review and Challenge Questions  Skills Exam  Word Skill Sets  Pictures and Graphics  Inserting Slides, Spreadsheets, Charts, and Query Results  Footnotes and Endnotes  Common Mistakes

3. In Business Series © Prentice Hall 2007 3 Pictures and Graphics Skill Sets  About Graphics  Inserting a Photo  Inserting a Caption  About Picture Size and Placement  Resizing a Graphic  Cropping a Graphic  Compressing Pictures When Saving  Moving a Graphic and Text Wrapping Choices  Moving a Graphic with Cut and Paste  Moving a Graphic with Drag and Drop  Using a Text Box

4. In Business Series © Prentice Hall 2007 4 About Graphics  Terminology  Graphic  Compression  Formats  GIF  BMP  JPEG  PNG  TIFF  Lossy; Lossless  Resolution  Pixels per inch  Pixelate

5. In Business Series © Prentice Hall 2007 5 Inserting a Photo  Emotional impact  Storage location locationView options

6. In Business Series © Prentice Hall 2007 6 Inserting a Caption  Definition  Purpose  Cross reference Caption text is typed here

7. In Business Series © Prentice Hall 2007 7 About Picture Size and Placement  Size  Relates to the importance to the document’s main topic  White space  Helps relate the graphic to the topic  Parenthetical graphics  Should be smaller with less white space

8. In Business Series © Prentice Hall 2007 8 Resizing a Graphic  Size attributes  Placement  Size  Importance  Constraint key  Proportional resizing

9. In Business Series © Prentice Hall 2007 9 Cropping a Graphic  Relevant details help to convey message  Crop  “chop off” part of graphic  Procedure  Select graphic  Picture tools icon, Crop button in Size group  Lines will appear  Grab and drag short thick line

10. In Business Series © Prentice Hall 2007 10 Compressing Pictures When Saving  Built-in tool (Figure 4.12)  Compress Pictures (Figure 4.13)  Compression Settings (Figure 4.14)

11. In Business Series © Prentice Hall 2007 11 Compressing Pictures When Saving (cont.) You must change your view to Details to see the Size column. You may also need to adjust the column widths to see the whole filename and date of the file. Adjust the width by clicking and dragging the line between the columns.

12. In Business Series © Prentice Hall 2007 12 Moving a Graphic and Text Wrapping Choices  Drag and drop  Use to move graphic to a close by location (i.e., visible on same screen)  Cut and paste  Use to move graphic to a far away location (i.e., not visible on the same screen)  Text wrapping

13. In Business Series © Prentice Hall 2007 13 Moving a Graphic and Text Wrapping Choices (cont.)  Text wrapping (cont.)  Arrangement of text surrounding the graphic  Jumping graphic  Movement due to space constraints (relative to the anchor)

14. In Business Series © Prentice Hall 2007 14 Moving a Graphic with Cut and Paste  Location helps determine importance  Procedure  Choose In Line With Text  Select picture and marker  Home Ribbon, Cut icon from Clipboard group  Find new location  Position cursor  Home Ribbon, Paste icon from Clipboard group

15. In Business Series © Prentice Hall 2007 15 Moving a Graphic with Drag and Drop  Close location  Procedure  Choose In Line With Text  Select picture, caption, and markers  Drag caption to new location  Position cursor  Release cursor You can now drag the picture wherever you want in the document. Watch for this icon to see to which paragraph the pictures are moving. The mouse icon pointing to the upper left with the dotted box underneath indicates that you are moving the selection. To copy the selection instead, hold down the Ctrl key while dragging, and a + will appear in the box. You must select both the picture and the caption text, and then grab the caption text (not the picture) in order to drag both.

16. In Business Series © Prentice Hall 2007 16 Using a Text Box  Uses  Pullout phrase  Parenthetical information  Wrap text around graphic and caption  Various options

17. In Business Series © Prentice Hall 2007 17 Pictures and Graphics Summary  Video Workshops  Inserting Pictures  Enhancing Picture Placement  Wrapping Text and Cropping  Compressing Pictures  Consultants Workshop Press Release  Disaster Recovery Plan

18. In Business Series © Prentice Hall 2007 18 Inserting Slides, Spreadsheets, Charts, and Query Results Skill Sets  Inserting a PowerPoint Slide  Inserting an Excel Chart  Inserting an Excel Spreadsheet Spreadsheet  Inserting the Results of an Access Query

19. In Business Series © Prentice Hall 2007 19 Inserting a PowerPoint Slide  Copy and Paste procedure  Open PowerPoint  Select object  Copy icon, Home tab  Open Word  Position cursor  Paste icon, Home tab  Paste Special and options

20. In Business Series © Prentice Hall 2007 20 Inserting a PowerPoint Slide (cont.)  Picture Enhanced Metafile  Exporting a slide  Procedure  Open PowerPoint, select slide  File Menu, Save As  Select new File name  Choose JPEG format  Save; Export current slide  Open Word, position cursor  Insert tab, click Picture

21. In Business Series © Prentice Hall 2007 21 Inserting an Excel Chart  Similar to copying and pasting from PowerPoint  Paste Special options

22. In Business Series © Prentice Hall 2007 22 Inserting an Excel Spreadsheet Section  Procedure  Open Excel file and select cells  Copy on Home tab  Open Word file and position insertion point  Home tab, Paste icon, Paste Special, Picture (Enhanced Metafile), OK

23. In Business Series © Prentice Hall 2007 23 Inserting the Results of an Access Query  Use of Queries  Copy results  Picture (Enhanced Metafile) option not available  Query results are text, not graphics  Options  Use of PrintScreen  Procedure

24. In Business Series © Prentice Hall 2007 24 Inserting Slides, Spreadsheets, Charts, and Query Results Summary  Video Workshops  Copying from PowerPoint  Copying from Excel  Copying from Access  Integrating Information from a Variety of Sources to Persuade  Process Improvement Proposal

25. In Business Series © Prentice Hall 2007 25 Footnotes and Endnotes Skill Sets  Adding an Endnote  Adding a Footnote  Converting Endnotes to Footnotes and Vice Versa

26. In Business Series © Prentice Hall 2007 26 Adding an Endnote  Criteria for use  Location  Procedure  Position cursor for endnote number  References tab, Insert Endnote  Superscript number will appear  Key text  Editing/deletion of endnotes

27. In Business Series © Prentice Hall 2007 27 Adding a Footnote  Documenting sources  Adds credibility  Enhances communication  Procedure  Place insertion point  References tab, Footnotes group, Insert Footnote  Separator line will appear on respective page; key text.

28. In Business Series © Prentice Hall 2007 28 Converting Endnotes to Footnotes and Vice Versa  Choice of format  Procedure  Reference box launcher, Footnotes group on Reference tab  Convert icon  Convert all endnotes to footnotes (or appropriate choice)  OK

29. In Business Series © Prentice Hall 2007 29 Footnotes and Endnotes Summary  Video Workshop  Footnoting  Switching Between Footnotes and Endnotes  Making a Case for a Recommendation  Using Technology Projects

30. In Business Series © Prentice Hall 2007 30 Chapter Summary  Word in Practice Anecdote  Review Questions  Skills Exam  Challenge Questions