Exploring Microsoft PowerPoint 2003 Chapter 4 1 Committed to Shaping the Next Generation of IT Experts. Chapter 4: Advanced Techniques: Slide Masters, Narration, and Web Pages Robert Grauer and Maryann Barber Exploring Microsoft PowerPoint 2003

Exploring Microsoft PowerPoint 2003 Chapter 4 2 Objectives Distinguish between a template and a color scheme Explain the role of the Slide Master in formatting a presentation Add action buttons to each slide for easy navigation Use the Sound Recorder to create an original sound, then insert that sound on a slide

Exploring Microsoft PowerPoint 2003 Chapter 4 3 Objectives (continued) Insert hyperlinks into a presentation Save a presentation as a Web document using the Single File Web Page format in Office 2003 Use the Record Narration command to add sound to a presentation Create a custom slide show; explain the advantage of having multiple shows in one presentation

Exploring Microsoft PowerPoint 2003 Chapter 4 4 Case Study: Get Up and Go The opening case study focuses on preparing a PowerPoint presentation to promote a new product called Get Up and Go. Students will open a partially completed presentation and add a design template, action button, a footer, animation, and sounds. Students will also save their presentations as Web pages and print handouts to submit to their instructor.

Exploring Microsoft PowerPoint 2003 Chapter 4 5 A PowerPoint Quiz You can record your own sounds using the Sound Recorder You can add action buttons to click to the next slide, advance to a future slide, or go back to a previous slide Hyperlinks can be used just like action buttons, or they can link slides to external links Hidden slides can be selected using the Slide Navigator tool to answer anticipated audience questions

Exploring Microsoft PowerPoint 2003 Chapter 4 6 The Sound Recorder Rewind Play Record 1.Start menu 2.All programs 3.Accessories 4.Entertainment

Exploring Microsoft PowerPoint 2003 Chapter 4 7 Insert Recorded Sound Movies and sound commands Sound icon Select sound file Select drive/folder to obtain sound file

Exploring Microsoft PowerPoint 2003 Chapter 4 8 Action Buttons & Sound Click for sound Action buttons

Exploring Microsoft PowerPoint 2003 Chapter 4 9 Add Action Buttons Action button command Choose button to insert & then move or size it

Exploring Microsoft PowerPoint 2003 Chapter 4 10 Hyperlink

Exploring Microsoft PowerPoint 2003 Chapter 4 11 The Slide Master The Slide Master controls all elements on slides, such as:  Font styles  Placeholder sizes and positions  Background designs  Color schemes  Alignments Making a change on the Slide Master enables changes to all individual slides at once  For example, action buttons or a logo can be added to every slide

Exploring Microsoft PowerPoint 2003 Chapter 4 12 Insert Hyperlink Click Insert Hyperlink button Place in document Choose item to link to Select text for hyperlink

Exploring Microsoft PowerPoint 2003 Chapter 4 13 The Slide Master Placeholder for title Placeholder for bullets Placeholder for slide number Slide Master command Placeholder for footer Placeholder for date

Exploring Microsoft PowerPoint 2003 Chapter 4 14 Hands-on Exercise 1 Title of Exercise: Introduction to Color Schemes, Sound, and the Slide Master Objective: to change a color scheme; to record a sound, then insert the sound onto a slide; to use the Slide Master to add action buttons to every slide.  Input file: PowerPoint Quiz  Output file: PowerPoint Quiz Solution

Exploring Microsoft PowerPoint 2003 Chapter 4 15 Presentations on the Web PowerPoint presentations can become Hypertext Markup Language (HTML) Web pages Use the Save As Web Page command to convert a presentation to HTML  Presentations converted to HTML can be viewed in Internet Explorer A presentation saved as HTML can be uploaded to a Web server to view locally on an intranet or on the Internet

Exploring Microsoft PowerPoint 2003 Chapter 4 16 Save As Web Page Save As Web Page command File name File type

Exploring Microsoft PowerPoint 2003 Chapter 4 17 View in Internet Explorer

Exploring Microsoft PowerPoint 2003 Chapter 4 18 Hands-on Exercise 2 Title of Exercise: Presentations on the Web Objective: to save a presentation as a Web page, then view the result in Internet Explorer; to modify the newly created Web document in PowerPoint.  Input file: Create a Quiz  Output file: Constitution Quiz

Exploring Microsoft PowerPoint 2003 Chapter 4 19 Narrating a Presentation Use the Record Narration command to record a sound file  Sound files can be linked to or embedded in a presentation  A sound icon is placed on each slide that has an embedded sound file  Slides can be set to automatically play sound files

Exploring Microsoft PowerPoint 2003 Chapter 4 20 Narrating a Presentation (continued) Cautions:  Practice your script before recording  Sounds files can grow very large  Linking sound files decreases the size of a presentation, but makes it hard to copy

Exploring Microsoft PowerPoint 2003 Chapter 4 21 Broadcasts and Online Meetings Web Broadcast  Live Invite attendees to view  Recorded Uploaded to a Web server to view at anytime  Online Meeting Two-way communication

Exploring Microsoft PowerPoint 2003 Chapter 4 22 Record Narration Record Narration command Set Microphone Change Quality

Exploring Microsoft PowerPoint 2003 Chapter 4 23 A Broadcast View first slide Pause button View Previous Slides button

Exploring Microsoft PowerPoint 2003 Chapter 4 24 Custom Show

Exploring Microsoft PowerPoint 2003 Chapter 4 25 Hands-on Exercise 3 Title of Exercise: Narrating a Presentation Objective: add narration to a presentation; create a custom show within an existing presentation.  Input file: Welcome to Computers 101  Output file: Welcome to Computers 101 Solution

Exploring Microsoft PowerPoint 2003 Chapter 4 26 Summary To record sound you will need certain hardware, such as a sound card, speakers, and a microphone Action buttons, hyperlinks, and hidden slides provide additional flexibility The Slide Master controls common elements The Save As Web Page command saves a presentation as a Web page Video/audio can be recorded and broadcast

Exploring Microsoft PowerPoint 2003 Chapter 4 27 End-of-chapter Exercises Multiple Choice Practice Exercises  Exercise 1 – A Modified Quiz  Exercise 2 – Expanded Constitution Quiz  Exercise 3 – Nutrition Quiz  Exercise 4 – A Business Plan  Exercise 5 – Photographs on the Web  Exercise 6 – Brainstorming Session  Exercise 7 – Copyright and the Law  Exercise 8 – Navigating Within a Presentation

Exploring Microsoft PowerPoint 2003 Chapter 4 28 End-of-chapter Exercises Mini Cases  Case 1 – FTP for Windows  Case 2 – Speech Recognition  Case 3 – Windows Media Player  Case 4 – Searching for Sound

Exploring Microsoft PowerPoint 2003 Chapter 4 29 Questions