MS-Excel XP Lesson 6

NOW Function 1.Returns the current date and time formatted as a date and time. 2.A1  =NOW() 3.A2  Select Insert menu Select Function menu item Select category as Date & Time Select NOW function Click ok 4.You can formatting time in a cell using format cells option

TIME Function 1.Converts hours, minutes and seconds given as numbers to excel serial number formatted with a time format. 2.=TIME(Hours, Minutes, Seconds) 3.A1  =TIME(12,45,54) 4.A2  Select Insert menu Select Function menu item Select category as Date & Time Select TIME function Select values to hour, minute, second fields Click ok

HOUR Function 1.Returns the hour as a number from 0 (12:00 A.M.) to 23 (11:00 P.M.) 2.A1  =HOUR(NOW()) 3.A2  =HOUR(TIME(11,15,35)) A3  =TIME(22,30,45) A4  Select Insert menu Select Function menu item Select category as Date & Time Select HOUR function Select value (A3) to serial_no field Click ok

MINUTE Function 1.Returns the minute a number from 0 to 59 2.A1  =MINUTE(NOW()) 3.A2  =MINUTE (TIME(11,15,35)) A3  =TIME(22,30,45) A4  Select Insert menu Select Function menu item Select category as Date & Time Select MINUTE function Select value (A3) to serial_no field Click ok

SECOND Function 1.Returns the second a number from 0 to 59 2.A1  =SECOND(NOW()) 3.A2  =SECOND(TIME(11,15,35)) A3  =TIME(22,30,45) A4  Select Insert menu Select Function menu item Select category as Date & Time Select SECOND function Select value (A3) to serial_no field Click ok

LEN Function 1.Returns the number of characters in a text string. 2.A1  =LEN(“WORD”) A3  COMPUTER COURSE A4  Select Insert menu Select Function menu item Select category as Text Select LEN function Select value (A3) to text field Click ok 3.LEN function also counts the spaces between in words of a text

LEFT Function 1.Returns the specified number of characters from the start of a text string 2.A1  =LEFT(“WORD”,2)  WO A3  COMPUTER COURSE A4  Select Insert menu Select Function menu item Select category as Text Select LEFT function Select values (A3) to text and (3)num_chars fields Click ok A4  COM

RIGHT Function 1.Returns the specified number of characters from the end of a text string 2.A1  =RIGHT(“WORD”,2)  RD A3  COMPUTER COURSE A4  Select Insert menu Select Function menu item Select category as Text Select RIGHT function Select values (A3) to text and (3)num_chars fields Click ok A4  RSE

MID Function 1.Returns the characters from the middle of a text string, given a starting position and length 2.A1  =MID(“WORD”,2,2)  OR A3  COMPUTER COURSE A4  Select Insert menu Select Function menu item Select category as Text Select MID function Select values A3 to text, 3 to start_num and 4 to num_chars fields Click ok A4  MPUT

SEARCH Function 1.Returns the number of the character at a which a specific character or text string is first found, reading left to right (non-case sensitive) 2.A1  =SEARCH(“O”,”COMPUTER”)  2 A3  COMPUTER COURSE A4  =SEARCH(“O”,A3)  2 A5  =SEARCH(“O”,A3,3)  11 A6  =SEARCH(“O”,A3,SEARCH(“O”,A3)+1)

Sorting a Data Table 1.Select cell range of a data table 2.Data menu, Sort menu item 3.Select my data range has a header row or no header row option 4.Select sort by field and sorting order as ascending or descending ascending order- A to Z or a to z or Min to Max descending order- Z to A or z to a or Max to Min 5.If necessary, select then by field and sorting order 6.Click ok

Filtering a Data Table with Auto Filter 1.Select cell range of a data table or cell with in a data table 2.Data menu, Filter sub menu, Auto Filter menu item 3.Then auto filter buttons added to fields 4.Using auto filter buttons you can filter data eg. Select auto filter button in Marks field Select custom option Select condition Click ok and filter the data 5. Click auto filter menu item under the filter sub menu in data menu to remove auto filter buttons

Filtering a Data Table with Advanced Filter 1.Select cell range of a data table or cell with in a data table 2.Data menu, Filter sub menu, Advanced Filter menu item 3.Select action as filter the list in place or copy to another location Select copy to another location 4.Select list range 5.Select criteria range 6.Select copy to range 7.Select or cancel unique records check box 8.Click ok

Criteria Definition 1.Writing criteria to select students who had more than 49 marks A10  MARKS A11  >49 2.Select students who had more than 49 marks and who paid more than 1000 rupees. A12  MARKS A13  >49 B12  FEES B13  >1000

Criteria Definition 3.Select students who had more than 49 marks or who paid more than 1000 rupees. A12  MARKS A13  >49 B12  FEES B14  > Select students who had the name starting with a letter S or T A15  NAME A16  S* A17  T*